SOW_Propane.pdf
PDF 2 MB Posted
- Solicitation number
- 140A0426Q0008
About this file
This is a Statement of Work (SOW) for propane supply and delivery services issued by the Bureau of Indian Affairs (BIA), Northern Cheyenne Agency in Montana.
The contractor shall provide recurring propane delivery services to six BIA-owned facility locations in Lame Deer, MT and Busby, MT. The total propane storage capacity across all locations is approximately 25,000 gallons, comprising one 18,000-gallon tank at the Juvenile Detention Center (Building 304) in Busby and five 1,000-gallon tanks distributed among five facilities in Lame Deer: Forestry Building 131, Facility Building 143 (two tanks), Fire Building 544, OJS Admin Building 119, and Adult Detention Building 120. The estimated total requirement through the performance period (ending 9/30/2026) is 19,200 gallons, though this is an estimate only and does not obligate the Government to purchase this amount. Deliveries must be made within 48 hours of request during normal working hours (Monday-Friday, 8:00 am to 4:30 pm, excluding holidays and facility closures). The contractor shall provide all labor, equipment, materials, transportation, and supervision necessary for propane delivery in compliance with federal, state, and local regulations. The contractor must maintain a current Montana license, employ competent personnel, coordinate delivery availability with the BIA Technical Point of Contact prior to each delivery, transport propane in vehicles specifically designed for propane transport, and maintain sufficient backup equipment to prevent service interruption. The contractor bears full responsibility for cleanup and disposal costs associated with any accidental spills and must immediately notify the Department of Environmental Protection in such cases. Monthly reports documenting all delivered propane and pending orders must be provided to the Government POC. Acceptance of services is provided by the BIA Technical POC upon presentation of delivery tickets and Material Safety Data Sheets for Liquid Propane Gas.
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| File | Type | Posted |
|---|---|---|
| Sol_140A0426Q0008.pdf | ||
| IEE_Representation_Form.pdf |
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Text version
U.S. DEPARTMENT OF THE INTERIOR
1.0 General Requirements
The Bureau of Indian Affairs (BIA), Northern Cheyenne Agency requires recurring propane delivery services. These services shall be provided to BIA owned facilities in Lame Deer MT and Busby, MT.
2.0 Scope
The contractor shall provide all labor, equipment, material/supplies, transportation, fuel, tools, supervision and other items and services necessary to provide the purchase and delivery of of liquefied petroleum (LP) Gas (propane) to the designated storage tanks.
All propane delivery must comply with applicable regulations to ensure protection of property and the environment. Delivery request will be made to vendor on a needed basis. Preferable delivery time will be during normal working hours, Monday through Friday, 8:00 am to 4:30 pm. except Holidays or when Government facilities are closed due to inclement weather, emergency conditions, or other unforeseen circumstances.
2.1 Description of Tasks
The contractor shall provide propane delivery services as follows:
a. to agency location as needed and within 48 hours of request in accordance with federal and state guidelines, standard industry processes, and safety procedures.
b. Estimated requirement through performance period: 19,200 gallons. This is an estimate only and does not obligate the Government to purchase this amount.
c. Deliveries will be requested from the date of award through 9/30/2026.
Location Tanks:
Location 1: Juvenile Detention Center 304 (1) 18,000-gallon LP tank Location 2: Forestry Bldg. 131 (1) 1000-gallon LP tank
Propane Supply & Delivery Statement of Work
Bureau of Indian Affairs Northern Cheyenne Agency, MT
Location:
d. The supplier shall provide constant surveillance during delivery by always having a person in attendance at the point of transfer.
e. The requirements for service are as follows:
U.S. DEPARTMENT OF THE INTERIOR
Bureau of Indian Affairs
Location 3: Facility Bldg. 143 (2) 1000-gallon LP tanks Location 4: Fire Bldg. 544 (1) 1000-gallon LP tank Location 5: OJS Admin Bldg. 119 (1) 1000-gallon LP tank
f. Spillage: Accidental release or spillage during delivery of the product by the supplier shall result in the supplier being held responsible for all costs associated with the cleanup and disposal of all contaminated soil. When a spill occurs, the supplier shall immediately notify the Department of Environmental Protection (DEP). Cleanup and disposal must be conducted in accordance with state and federal regulations and guidelines.
g. Reports: Supplier shall provide the the government POC a monthly report of all delivered propane as well as any pending orders.
h. All work must comply with Federal, Tribal, State, Local laws and industry standards related to environmental protection, occupational safety, fuel handling and delivery regulations, unless specifically exempted.
i. The contractor shall have a current license for the State of Montana and shall perform all work and provide services with competent personnel.
j. The Contractor shall coordinate with the BIA Technical POC to confirm delivery availability prior to each delivery.
k. Propane must be transported in vehicles designed for propane. Vehicles must be safe and within legal weight limits.
l. Equipment breakdown shall not relieve the contractor of the responsibilities of performing the work as specified. The contractor shall assure sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of the primary equipment.
2.2 Inspection and Acceptance
Acceptance of services shall be provided by the BIA Technical POC identified upon award. The contractor shall provide a delivery ticket to the accepting official for verification and signature. Liquid Propane (LP) Gas MSDS data sheet shall be provided by the contractor.
END OF SOW
Location 6: Adult Detention 120 (1) 1000-gallon LP tank
Inventory Older Photo Current Photo
Building 304 (Juvenile Detention Center) 304 Mennonite Road, Busby, Mt
(1) 18,000 gallon propane tank
BUILDING 143 (FACILITY AND TRIBAL ROAD SHOP)
230 SUNBEAR STREET,
LAME DEER, MT 59043
(2) 1000 GALLON PROPANE TANKS
BUILDING 544 (FIRE MANAGEMENT)
211 SUNBEAR STREET,
LAME DEER, MT 59043
(1) 1000 GALLON PROPANE TANK
BUILDING 131 (FORESTRY/FIRE ENGINE BAYS)
209 FORESTRY DRIVE,
LAME DEER, MT 59043
(1) 1000 GALLON PROPANE TANK
BUILDING 120 (ADULT DETENTION CENTER)
25 W. EAGLEFEATHERS STREET,
LAME DEER, MT 59043
(1) 1000 GALLON PROPANE TANK
BUILDING 119 (OJS ADMINISTRATION BUILDING),
25 W. EAGLEFEATHERS STREET,
LAME DEER, MT 59043
(1)1000 GALLON PROPANE TANK
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| NEW Acquisition Plan-propane 1-27-2025.pdf |
| Detailed Description of Requirement: |
| NAICS / Size Standard: 221210-Natural Gas Distribution |
| Product and Service Code (PSC): S204-housekeeping-fuelng and other petroleum Independent Government Estimate: $180,000 (INITIAL ORDER $24,998.40) |
| Anticipated Contract Type: |
| Competitive posting to www.sam.gov: |
| Additional Notes/Comments: |
| DOCUMENTED BY: APPROVED BY: |
| CONCURRENCE: |
| NEW Market Research Form-propane 1-27-2025.pdf |
| Background / Description of Services |
| Mandatory Sources |
| Indian Economic Enterprise (IEE) Sources |
| DOCUMENTED BY: CONCURRENCE: |
| APPROVED BY: |
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