Propane Purchase and Delivery for the IHS, Mid-Atlantic Tribal Health Center

The Indian Health Service is seeking propane purchase and delivery services for the Mid-Atlantic Tribal Health Center located in Charles City, Virginia. This solicitation requires vendors to provide an uninterruptible propane gas supply to support two comprehensive health care clinics and four modular health stations serving seven newly federally recognized tribes. The contract will be structured as a Firm Fixed Price with Economic Price Adjustment arrangement, with contractors required to deliver propane on an as-needed basis while maintaining propane levels above 15% capacity. The award will be made using the Lowest Price Technically Acceptable evaluation criteria, with vendors required to submit quotes by 1:00 PM Central Time on September 2, 2025. Potential bidders must possess a Unique Entity ID, maintain active registration in the System for Award Management, and meet specific technical requirements including delivery capability during business hours and compliance with federal and state Liquefied Petroleum Gas safety codes.

This procurement opportunity is designated as a 100% set-aside for Indian Small Business Economic Enterprises under the Buy Indian Act, requiring offerors to be at least 51% owned by Native Americans and meet detailed ownership and management criteria. The contract spans two years with a base year running from October 1, 2025 to September 30, 2026, followed by one option year from October 1, 2026 to September 30, 2027. The estimated annual usage is approximately 20,000 gallons of propane, though the facility can accommodate between 20,000 to 40,000 gallons annually through its two 5,000-gallon above-ground storage tanks. The work will be performed at the Mid-Atlantic Tribal Health Center in Charles City, Virginia 23030, with the contract falling under NAICS code 324110 and maintaining a small business size standard of 1,500 employees. No incumbent contractor information was provided in the solicitation materials.