Statement of Work.pdf

Statement of Work (SOW) for the

Delivery of Propane Gas to the Mid-Atlantic Tribal Health Center

1.0 General

1.1 Introduction

The mission of the Mid- Atlantic Tribal Health Center (MATHC) is to raise the physical, mental, and spiritual health of the Native American population that lives in the geographic area. The mission is implemented by developing Direct Care Services and administering the Purchased/Referred Care (PRC) program. This acquisition will assist MATHC, who is moving to direct care services by establishing two comprehensive health care clinics and four modular health stations for seven newly federally recognized tribes. This is a non- personnel services contract to provide an uninterruptible supply of propane gas to the Mid-Atlantic Tribal Health Center in Charles City, VA.

1.2 Objective

The purpose of this solicitation is to select a vendor that shall provide an uninterruptible supply of propane gas to provide heat to the MATHC.

1.3 Scope of Work

The contractor shall provide all manpower, labor, equipment, materials/supplies, transportation, fuel, tools, supervision, and other items necessary to provide Propane Gas delivery services within Charles City, VA. Propane gas will need to be delivered on an as needed basis and invoiced in the IPP system. MATHC has two 5,000 gallon above ground tanks located at the back of the facility. This is a new facility with an estimated annual usage of 20,000-40,000 gallons per year.

1.4 Background

MATHC has begun direct care services by establishing its comprehensive health care clinic stations for seven newly federally recognized tribes. This contract is necessary to establish and conduct business in Charles City, VA at the Mid-Atlantic Tribal Health Center for the delivery of propane gas.

1.5 Type of Contract Contemplated

Firm Fixed Price with Economic Price Adjustment

1.6 Period of Performance

The period of performance of this contract is One Base Year plus one option year.

o Base Year: October 1, 2025 – September 30, 2026 o Option Year 1: October 1, 2026 – September 30, 2027

1.7 Place of Performance

The contractor shall deliver the propane to the address below:

Indian Health Service

Mid-Atlantic Tribal Health Center

2401 Roxbury Rd.

Charles City, VA 23030

POC/COR: Remedios Holmes

Email: remedios.holmes@ihs.gov

Phone: 804-622-0011

HOURS OF OPERATION: The contractor is responsible for conducting business between the hours of 8:00am – 4:30pm local time, Monday through Friday, except on Federal Holidays or when the Government facility is closed due to local or national emergencies, administration closing, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all Propane Gas delivery when the Government facility is not closed, or the reason(s) stated.

2.0 Specific Requirements/Tasks

2.1 Task One

The contractor shall provide all manpower, labor, equipment, materials/supplies, transportation, fuel, tools, supervision, and other items necessary to provide Propane Gas delivery services within Charles City, VA. Propane gas will need to be delivered on an as needed basis and invoiced in the IPP system.

2.2 Task Two

Payment will be made monthly in accordance with the Prompt Payment. The contractor shall submit an invoice(s) for the Propane Gas delivery immediately after completion of delivery. The invoice shall include all Delivery dates and any Additional Delivery completed at the unit price per gallon of propane delivered. Payment must be submitted electronically through the federal Invoice Processing Platform (IPP). The contractor must use the IPP website to register and use IPP for submitting request for payment.

mailto:remedios.holmes@ihs.gov

2.3 Task Three

The contractor shall furnish all equipment, supplies, items, labor, materials, and services to accomplish the service specified. Equipment breakdown shall not relieve the Contractor of the responsibilities of performing the work as specified. The contractor shall assure he/she has, on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

2.4 Task Four

The contractor must demonstrate that it can use its own trucks and personnel to deliver the propane.

3.0 Delivery or Deliverables

The vendor is responsible for providing a delivery receipt upon each delivery which includes the quantity, price/gallon, and total price. The propane in these tanks is billed to the government in IPP upon delivery. The vendor is responsible for ensuring propane levels do not fall below 15%.

Installing a monitor is permissible to assure compliance with this requirement.

The contractor shall comply with all applicable Liquified Petroleum Gas laws, both state and federal. Contractor shall comply with all the required codes for safety, state and local building codes. In the case of conflicting codes, the more stringent shall be the rule to follow. The vendor must report to the service unit if any equipment has been found to be faulty or damaged.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract.

Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.