Request for Quotes.pdf

Solicitation No. 75H71525Q00040 Propane - MATHC

COMBINED SYNOPSIS/SOLICITATION:

THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISES IN ACCORDANCE WITH HHSAR SUBPART 326.6 – ACQUISITIONS UNDER THE

BUY INDIAN ACT (25 U.S.C. 47). This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.

The Indian Health Service (IHS), Nashville Area Office intends to award a firm-fixed price commercial product/service purchase order in response to this Request for Quotation (RFQ) for the Purchase and Delivery of Propane for the Indian Health Service, Mid-Atlantic Tribal Health Center in Charles City, VA. This is a Buy-Indian Set-Aside. Please refer to the Buy Indian Act Clauses and Provisions as contained in this solicitation for details concerning Buy Indian Set-Asides. The solicitation documents & incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05 – August 7, 2025. The associated North American Industry Classification System code is 324110 and the small business size standard is 1,500 employees.

PRICE SCHEDULE: PROPANE PURCHASE AND DELIVERY: the quoted pricing must be all inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this purchase order. The quantities listed below are estimates only. Quantities are subject to change depending on weather conditions and amounts needed.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

1. Propane (Base Year) – 20,000 gallons (estimated) x $___________ per gallon = $_____________

2. Propane (Option Year One) – 20,000 gallons (estimated) x $___________ per gallon = $____________

Total - $______________________ (Base plus 1 Option Year)

PURPOSE OF THE CONTRACT: Purchase and Delivery of Propane to the Indian Health Service, Mid-Atlantic Tribal Health Center in Charles City, Virginia. The vendor shall supply and deliver the Propane in accordance with the attached Statement of Work.

STATEMENT OF WORK: See Attached

PERIOD OF PERFORMANCE: The estimated period of performance of this purchase order will be as follows:

Base Year: October 1, 2025 – September 30, 2026 Option Year One: October 1, 2026 – September 30, 2027

INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with HHSAR Clause #352.232-71 “Electronic submission of payment requests” located in the Provisions and Clauses section of this solicitation.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have https://www.sam.gov/ completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:

1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).

2. Pricing Schedule completed as included on the first page of this RFQ document.

3. Completion of FAR 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment, as applicable.

4. Completion of FAR Clause 52.216-2 Economic Price Adjustment – Standard Supplies as located within the Provision and Clauses document.

5. Required Submissions and Required Assurance as listed in HHSAR Clause #352.226-5 Notice of Indian

Economic Enterprise set-aside as located in the Provisions and Clauses document.

6. Completion of the attached IHS Indian Economic Enterprise Representation form per HHSAR Provision

#352.226-7 Indian Economic Enterprise Representation.

Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@ihs.gov. Quotes must be received by 1:00 pm Central Time on 9/2/2025.

Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@ihs.gov.

mailto:courtney.davis@ihs.gov mailto:courtney.davis@ihs.gov