Propane Purchase and Delivery for the IHS, Mid-Atlantic Tribal Health Center
Closed Pre-Solicitation Posted
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- Solicitation number
- 75H71525Q00040-SS
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- Place of performance
- Charles City, Virginia 23030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS) has issued a market research notice to identify potential sources for propane purchase and delivery services to the Mid-Atlantic Tribal Health Center in Charles City, Virginia. This pre-solicitation notice seeks vendors capable of providing an uninterruptible supply of propane gas to heat two 5,000-gallon above-ground tanks at a new facility serving seven newly federally recognized tribes. The procurement will be structured as a firm fixed price contract with economic price adjustment, requiring contractors to deliver propane on an as-needed basis, maintain backup equipment, use their own trucks and personnel, and ensure propane levels never fall below 15%. Interested vendors must respond by email to courtney.davis@ihs.gov by August 19, 2025, providing company information, point of contact details, SAM registration number, and business certifications. The government emphasizes this is market research only under FAR 5.101 and does not constitute a commitment to issue a solicitation or make an award.
This opportunity is designated as an Indian Small Business Economic Enterprise set-aside, with the government specifically seeking vendors that meet the definition of an "Indian Economic Enterprise" under HHSAR 326.601 or qualify as small businesses under NAICS code 324110 (Petroleum Refineries) with a size standard of 1,500 employees. The contract structure includes a base year from October 1, 2025 to September 30, 2026, plus one 12-month option year extending through September 30, 2027. The facility's estimated annual propane usage ranges from 20,000 to 40,000 gallons, with contractors required to provide delivery receipts and submit monthly invoices electronically through the federal Invoice Processing Platform. No incumbent contractor or specific budget range is mentioned in the notice, and the procurement method and acquisition strategy will be determined based on the results of this market research effort.
Notice text
THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE PURPOSE OF MARKET RESEARCH ONLY.
Subject: Propane for the Indian Health Service, Mid-Atlantic Tribal Health Center in Charles City, Virginia
Classification
- Product Service Code: 9130 – Liquid Propellants and Fuels, Petroleum Base
- Proposed NAICS Code: 324110 – Petroleum Refineries
- SBA Size Standard: 1,500 employees
Description
This Sources Sought Notice is a means of conducting market research in accordance with FAR 5.101. The purpose of this notice is to identify potential sources who can provide and deliver Propane to the Indian Health Service (IHS), Nashville Area Office (NAO), Mid-Atlantic Tribal Health Center (MATHC) in Charles City, Virginia.
The Government is seeking input to determine the availability of vendors who meet the definition of an “Indian Economic Enterprise” (HHSAR 326.601), and also/or sources that meet the small business size standards under the associated NAICS. The result of this market research will contribute in determining the method of procurement and acquisition strategy. This notice does not commit the Government to issue a solicitation or make an award.
Description of Services: The Contractor shall provide and deliver Propane. Refer to attached Statement of Work (SOW) for more detail and requirements.
Estimated Duration of Requirement: Base Year plus one 12-month option year.
Place of Performance: IHS Mid-Atlantic Tribal Health Center in Charles City, Virginia.
Instructions to Industry: All capable sources shall express written interest by responding to this sources sought notice via email to courtney.davis@ihs.gov with the following information:
1. Company name, address, email address, website address, telephone number, and business size/type (i.e., small business, 8(a), woman owned, veteran owned, Native American owned, etc.).
2. Company Point of Contact’s Name, telephone number, and e-mail address.
3. System for Award Management (SAM) Unique Entity Identifier (UEI) number, expiration, and registration status. All respondents must register on the SAM located at https://www.sam.gov.
4. Applicable company GSA Schedule number or other available procurement vehicle.
5. Interest/Capability Statement (no more than 1 page)
6. If American Indian/Native American owned business, then complete attached IEE Representation form.
*Responses must be submitted via email to the Primary POC no later than the specified closing date.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Attachments:
• Statement of Work (SOW)
• IEE Representation form (as applicable)
Primary POC:
Courtney Davis
Contract Specialist
courtney.davis@ihs.gov
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work.pdf | ||
| IHS-IEE-Representation-Form_Jan-2022.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Propane Purchase and Delivery for the IHS, Mid-Atlantic Tribal Health Center | Solicitation | |
| This notice | Pre-Solicitation |
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