Propane for Pine Ridge Agency

The Bureau of Indian Affairs Southern Plains Region is seeking propane supply and delivery services for the Pine Ridge Agency in South Dakota under Solicitation Number 140A0126Q0009. The contract requires bulk propane delivery to 12 different locations including administrative facilities, justice centers, fire departments, and utility stations. Key contractor requirements include remote tank monitoring, monthly tank level reporting, emergency delivery capability within 24 hours, provision of delivery tickets, and continuous surveillance during product transfer. Contractors must also manage accidental spills in compliance with state and federal environmental regulations and notify the Department of Environmental Protection as required. The revised deadline for quote submission is December 10, 2025 at 5:00 PM CST, with quotes to be submitted via email to Crystal Keys using a specified subject line format. Quoters must provide company information, a unique entity ID, firm-fixed pricing, and a signed Indian Economic Enterprise Representation Form.

This procurement is a 100% set-aside for Indian Economic Enterprises (IEE), with the set-aside classification recently amended from Indian Small Business Economic Enterprise (ISBEE) to IEE under Standard Form 30 Amendment issued on December 3, 2025. The contract covers an estimated annual requirement of 68,000 gallons of propane to be delivered over a four-month performance period from December 1, 2025 to March 31, 2026. The NAICS category is Industrial Gas Manufacturing (325120) with a small business size standard of 1,200 employees, and the PSC category is Gases: Compressed and Liquefied (6830). Offerors must meet IEE certification requirements at three critical points: when submitting an offer, at contract award, and throughout the entire contract term, with false certifications subject to penalties under 18 U.S.C. Section 1001. The place of performance is Pine Ridge Agency in South Dakota, with the solicitation administered by the DOI, BIA GPRO Contracting Office in Aberdeen, South Dakota.