Program Management and Executive Administrative Support

Amendment 3

The purpose of this SIR/RFP amendment is to change the proposal due date:

From:  All responses must be received no later 4PM ET, Thursday October 15, 2020 to the contracting officer Curtis.fields@faa.gov.

To:  From:  All responses must be received no later 4PM ET, Thursday October 22, 2020 to the contracting officer Curtis.fields@faa.gov.

Except as provided herein all other terms and conditions of the SIR/RFP remain unchanged.

Amendment 2

The purpose of this amendment is to revise various sections of SIR/RFP 693KA9-20-R-00013 as follows:

Section B.4 Pricing Schedules

From: B.4       PRICING SCHEDULES note contractors may add rows for additional labor categories

To: B.4                        PRICING SCHEDULES

Section L.14.2 Proposal Organization/Format paragraph (a)

From:

(a)The proposal must consist of two separate three-ring, loose leaf binders. One for the technical proposal and one for the price proposal. Each binder must be individually titled:

VOLUME I -  TECHNICAL PROPOSAL and;

VOLUME II  - PRICE PROPOSAL.

(b)To aid in evaluation, all pages of each section must be appropriately numbered and identified with the date and the solicitation number to the extent practicable.  Each copy of the proposal must be labeled on the front identifying Offeror’s name, SIR number, and the proposal copy (e.g., Copy 1 of 2 and Copy 2 of 2).

(c)Copy number l of the proposal package must contain the signed original of all documents requiring signature by the Offeror.  Use of reproductions of signed originals is authorized in all other copies of the proposal.

(d)PRICING DATA MUST NOT BE INCLUDED IN VOLUME I.  IF ANY PRICING DATA IS INCLUDED IN VOLUME I IT WILL BE REMOVED AND DISREGARDED.

(e)Page size must be 8-1/2 by 11 inches and must be printed on both sides with each side enumerated for the page count.  The text font must be twelve (12) point or larger.  When both sides of a sheet of paper contain material, it will be counted as two (2) pages.  Whenever practical, enclosed headings, subheadings, title, sequence of material and a number identification system must be used. 

To:

(a)The proposal must be submitted electronically and consist of two separate volumes:

VOLUME I - TECHNICAL PROPOSAL and;

VOLUME II - PRICE PROPOSAL.

(b)To aid in evaluation, all pages of each section must be appropriately numbered and identified with the date and the solicitation number to the extent practicable.  Each copy of the proposal must be labeled on the front identifying Offeror’s name and SIR number.  Each volume of the proposal package must contain the signed original of all documents requiring signature by the Offeror.

(c)PRICING DATA MUST NOT BE INCLUDED IN VOLUME I.  IF ANY PRICING DATA IS INCLUDED IN VOLUME I IT WILL BE REMOVED AND DISREGARDED.

(d) the offeror must use a Microsoft Office software compatible with the Microsoft Office 2016 software suite to submit the proposal.  The text font must be twelve (12) point or larger. 

Section L.14.3.1.2 Preparation Instructions.

Tab (D) (2) is revised:

From:

(2)The offeror must submit a copy of the most recent past performance report prepared by Dun & Bradstreet.  The offeror may also describe any quality awards or certifications that indicate the offeror possesses a high-quality process for developing and producing the product or service required. Such awards or certifications include, for example, the Malcolm Baldridge Quality Award, other government quality awards, and private sector awards or certifications (e.g., the automobile industry's QS 9000, Sematech's SSQA, or ANSI/EIA-599). Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the qualifications still apply.

To:

(2)The offeror may submit a Contractor Performance Assessment Report (CPAR) in lieu of the past performance report prepared by Dun & Bradstreet.  The offeror may also describe any quality awards or certifications that indicate the offeror possesses a high-quality process for developing and producing the product or service required. Such awards or certifications include, for example, the Malcolm Baldridge Quality Award, other government quality awards, and private sector awards or certifications (e.g., the automobile industry's QS 9000, Sematech's SSQA, or ANSI/EIA-599). Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the qualifications still apply.

Tab (D) (3) is revised

From:

(3) Offerors must submit a list of at least three references and send each listed reference the Client Authorization Letter provided in Part III - SECTION J as Attachment S-2 authorizing the reference to provide past performance information to the government.  Each listed reference must also be provided with the Past Performance Questionnaire provided as Attachment S-3 in Part III – SECTION J.  The questionnaire is to be completed by the reference and returned in accordance with the instructions contained thereupon. The questionnaire is due in accordance with section L.15.

To:

(3) Offerors may submit a Contractor Performance Assessment Report (CPAR) in lieu of Attachments S-2 and S-3. If a CPAR is not available, the offerors must submit a list of at least three references and send each listed reference the Client Authorization Letter provided in Part III - SECTION J as Attachment S-2 authorizing the reference to provide past performance information to the government.  Each listed reference must also be provided with the Past Performance Questionnaire provided as Attachment S-3 in Part III – SECTION J.  The questionnaire is to be completed by the reference and returned in accordance with the instructions contained thereupon. The questionnaire is due in accordance with section L.13.

Section L.14.3.2.2 Preparation Instruction

From:

The Offeror must complete the price proposal as described below.  Unit prices when multiplied by unit quantities must equal the total prices.  The Offeror must also include any quantity discount in the pricing tables. It should be noted that if the Offeror chooses not to offer discounted prices, it will not render the proposal nonresponsive.  However, as technical factors become closer, price factors will become more important

To:

The Offeror must complete the price proposal as described below.  Unit prices when multiplied by unit quantities must equal the total prices.  The Offeror may also include any quantity discount in the pricing tables. It should be noted that if the Offeror chooses not to offer discounted prices, it will not render the proposal nonresponsive.  However, as technical factors become closer, price factors will become more important

Except as provided herein all other terms and conditions of the SIR/RFP remain unchanged.

Amendment 1

The purpose of this SIR/RFP amendment is to change the proposal due date:

From:  All responses must be received no later 4PM ET, Thursday October 8, 2020 to the contracting officer Curtis.fields@faa.gov.

To:  From:  All responses must be received no later 4PM ET, Thursday October 15, 2020 to the contracting officer Curtis.fields@faa.gov.

Except as provided herein all other terms and conditions of the SIR/RFP remain unchanged.

This SIR/RFP is issued in accordance with the Federal Aviation Administration (FAA) Acquisition Management System (AMS), Section 3.2.1.3.11.1.  The purpose of this SIR/RFP is to solicit offers from vendors who are interested and capable of meeting the requirement described in the Statement of Work (SOW) and associated attachments.  The Offices of Acquisition and Business Services (ACQ) and Aviation Property Management (APM) have a requirement for administrative, technical, and management support services.  The services are required to accomplish tasks consistent with the FAA Acquisition Management systems and to maintain interoperability with the FAA Strategic Plan, and other investment projects. This support is essential to the successful planning, transition, and implementation of the ACQ mission activities.

The period of performance for this solicitation is anticipated to be two (2) years, consisting of a twelve (12) month base period and one (1) twelve (12) month option period commencing from the date of contract award.

This procurement is offered to all qualified, responsive concerns and offers will be considered using a tiered order of precedence.  Each tier will be evaluated using the procedure outlined in section M of the solicitation.  The order of precedence for the tiers will be as follows:

First tier – Service Disabled Veteran Owned Small Business (SDVOSB)

Second tier – Eligible 8(a) Certified Business Concerns

Third tier – Small Business Concerns

Fourth tier – Full and Open Competition

The North American Industry Classification (NAICS) code for this acquisition is 541611.  The small business size standard $16.5M

This announcement is a Request for Proposal (RFP).  Prospective vendors are encouraged to review the solicitation in its entirety and carefully follow all the instructions. The FAA plans to make a single award but reserves to right to make multiple awards if it is in the agencies best interest.  The FAA will not be liable for any costs associated with the preparation of responses to the RFP, nor reimburse or otherwise pay any costs incurred by any party responding to this announcement. 

To be considered for award, vendors must be registered in BetaSam.gov and not listed on the Excluded Parties List System (EPLS).  Prospective vendors are hereby on notice that any amendment(s) issued to this solicitation will be published at http://betasam.gov under the current announcements for the FAA Headquarters.   It is the vendors’ responsibility to visit this website frequently for updates on this procurement.  If an amendment is issued and the vendor does not acknowledge it, the vendor’s proposal may be considered nonresponsive to the solicitation.  All responses to this SIR/RFP must be submitted electronically via the internet. All responses must be encrypted and password protected.  All responses must be received no later 4PM ET, Thursday October 8, 2020 to the contracting officer Curtis.fields@faa.gov.

The FAA will conduct a question and answer period before final proposal submission.  All questions must be in writing and submitted in accordance with the instructions provided in the SIR/RFP.  No verbal questions will be answered.  Any questions submitted either after the cutoff date or not on the proper form will not be addressed.