QA Responses_Final.doc

Attachment S-1

693KA9-20-R-00013

QUESTIONS AND COMMENTS FORM

OFFEROR’S NAME: NA

GOV’T REVIEWER/DATE:

SECTION

PROPOSED CHANGE

Tab A requires completion of SF-33.

There is no SF-33 provided in SIR/RFP Government to provide Standard Form 33

(SF-33)

X

SF-33 was posted on 9/23/2020

S-3

PPQ

See amendment to SIR/RFP: CPARs may be submitted in lieu of attachment S-3 as long as it addresses the following minimum elements: cost control, schedule, quality and customer satisfaction.

(2)

See amendment to Tab D (2).

Can you provide incumbent contract info if applicable?

X

DTFAWA-15-C-00044 Bellamy Management Services LLC, (202) 863-2270 or bms@bms-llc.com

No, it is not a requirement for the PM to be onsite 100% of the time. However, the PM must be available to the FAA Program Office to meet face-to-face after facility opening, as required.

Please see Section M.2 Evaluation Process for the explanation of the tiered evaluation.

As this is a T&M contract, what is the level of effort for each of the 3 labor positions.

The level of effort is determined by the task to meet an acceptance according to the deliverable.

Are you satisfied with incumbent performance?

Not relevant

Can you please confirm, how many years incumbent candidate working with this requirement?

5 years

Is this contract covered by the EO 13706?

X

Can you please confirm, whether the fringe ($4.22 / $4.54) is applicable to this requirement or not?

NA

Is this position covered by the SCA? If so, what occupation code is utilized for this requirement per applicable DOL wage determination?

X

What labor category on the Wage Determination will this be categorized as?

NA

The maximum number of hours for the Administrative Support positions is 1920. The maximum number of hours for the Program Manager is 960.

Does this fall under GSA schedule 70 or any other GSA schedule?

X

X

Pricing should be based on 1920 hours for each of five (5) the Administrative Support positions and 960 hours for the one (1) Program Manager.

No travel is required under this contract at this time. Meetings will be virtual until further notice. A fixed price NTE in the amount of $10K is provided in the amendment.

Please confirm the Administrative Program Manager may perform the tasks described in paragraph 3.1 Task 1 – Program Management Support from either the contractor site or the government site?

The Program Manager may perform this task at a government site if space is available with the approval of the CO.

Please confirm if the FAA doesn’t require a government site Administrative Program Manager that a solution proposing a contractor site PM will not be evaluated less favorably than a solution proposing a government site PM.

N/A

3.1.4 Transition-In Plan and Execution states the awardee will “conduct a Transition-In period during the first 30 business days after the Task Order award date.” Please confirm the predecessor contractor will be responsible for day-to-day tasking during the initial 30 day Transition-In Period referenced in 3.1.4.

X

Are these services currently being performed at the FAA location or are services being performed via telework due to COVID-19 restrictions? If the latter, is there an anticipated date for return to government site work?

All support personnel will continue to telework remotely during COVID-19

Place of Performance is located at FAA National Headquarters 3rd Floor, Suite 306 West

800 Independence Ave, SW

Program Manager

The positions under this contract are “Low Risk”

See response to question #23

See amendment to L.14.2

X

See response to question #2 and #3.

See amendment to L.14.3.2.2

The four technical factors are listed in descending order, not descending order of importance. The four technical factors are of equal importance as stated.

See response to question number 68

See response to question number 14

See amendment to attachment J-1.

Per Task 2, the Admin Support will provide day-to-day organizational and program operations for the Office of Acquisition and Business Services (ACQ-1), Aviation Property Management (APM-1), HQ’s Building Services Division (APM-100) and Project Management Division (APM-300) offices.

For purposes of this solicitation checking either box will suffice.

No travel will be required under the contract at this time.

5. Travel is not anticipated for the Task Order. On page 11 it states Travel and attendance of meetings is required. FFP for travel is requested in pricing. Can the Government Clarify?

See response to question #22 and #39

No Clearance level is listed. Can the Government clarify if a Secret, TS, or no clearance is needed?

See response to question #25

X

Will the Government provide the Quantity of hours needed historically for each listed Labor Category?

(3) “The questionnaire is due in accordance with section L.15. Section L ends after L.14.3.2.2 Preparation Instructions. Can the Government clarify where, when and how the Past Performance Questionnaire is due?

See amendment to L.14.3.2.2

If the offeror does not have an FAA Contract Vehicle, is the offeror still eligible to submit a response to this RFP

X

If the offeror is a small business that has not had a prime Govt Contract but has subcontracted to large business, will the FAA accept the past performance of non prime contracts?

X

X

X

See Section L.14.3.2.1 (d)

If the offeror has had a prime contract at the State and Commercial level, will that past performance be acceptable?

X

When will the FAA release the answers to all questions?

X

If the offeror is a Veteran Owned Small Business and not a Service Disabled, will they receive the same evaluation criteria?

X

The document is labeled draft. Is this the final document?

X

B.4. States “the contractors may add rows for additional labor categories.” It is unclear how doing so will allow the evaluation of proposals based on the evaluation criteria if you are not comparing apples to apples.

Delete that statement.

See amendment to Section B.4

The initial review key provides what the output should be to meet the final deliverable.

The Government states “offeror’s lack of past performance on similar types of contracts may result in an offeror receiving a lower rating.” Since all other federal agencies rate contractors with no similar past performance as neutral. Why is FAA not willing to give new organizations a fair opportunity?

This solicitation will give all respondents a fair opportunity to compete. Past performance is an evaluated factor that is equally important to the other factors so its importance cannot be diminished. A neutral rating is designed to be neither hinder or advance new entrants in the competition area, to allow for their participation but not discounting the information that past performance provides (either positive or negative) by those establish in an area of competition. The FAA will impartially and objectively evaluate any potential offerors based on the evaluation criteria, so we encourage you to pay particular attention to the details required for the proposal.

Name of contracting activity

Contract number

Contract type

Total contract value

Contract work/description

Contracting Officer and telephone

Program manager and telephone

List of major subcontractors

X

M.3.4.4

If the SDVOSB teams with a sub, will the past performance of the sub be acceptable, and will it carry the same weight as if it were from the prime if the prime does not have that specific experience?

X

M.3.4.4

In the case that the SDVOSB Prime doesn’t have past performance, will the key personnel’s past experience be accepted?

X

Six (6)

Six (6)

K.2

Pulse Secure VPN

K.2

Both MS Teams and Zoom

X

X

X

It appears as though the government is requesting 3 FTEs for this project, Program Manager Admin IV, and Admin III, is this correct?

There are six (6) positions under this contract.

One (1) Program Manager

Two (2) Admin IV

Three (3) Admin III

Would the government consider decreasing the page limit for the technical proposal from 50 pages to 25?

X

X

When does the Government anticipate making an award?

Hopefully by years end or early CY 21

In light of COVID-19 and the CARES Act. What happens in the instance where an employee potentially thinks that they have COVID-19, displays signs of the illness or have been in contact with someone who has. We know that the employee must potentially be tested and then quarantine for 14 days or at least until such time that the test comes back negative. I have found in some cases that the contracting officer still wants a "Body" on the contract while the potentially ill employee is tested and cleared (at least 14 days but in the case where the person is positive, longer). In cases where the second person is needed/ required you (the small business) are essentially paying for two staffers (one sick leave and the other regular pay). Not to mention, the cost of vetting, background checks and so on. How does the small business re-coup the cost or will the agency allow billing for both bodies during the time period that the first employee is out?

There are specific procedures in place that will be provided to the awardee. Standard contract procedures allow for adjustments. Recoup is not guaranteed. Determinations will be made on case by case basis if replacement is required.

Will a vendor with no past performance serving the FAA be disqualified or materially reduce the scoring where they are unlikely to win?

Will a vendor with no federal government past performance but with demonstrated direct equivalent and relevant private sector past performance be disqualified or materially reduce the scoring where they are unlikely to win?

X

Does private sector experience advising and working in the commercial and private sector aviation industry (not the FAA) improve the scoring of a vendor’s response?

X

Does private sector experience advising and working in highly regulated industry such as financial services, health care, and life science improve the scoring of a vendor’s response?

X

Attachment S-3 in Part III – SECTION J appears specific to government past performance. Are vendors able to submit private sector clients as references?

X

Fourth tier – Small Business Concerns

Fifth tier - Full and Open Competition

X