Production & Design for Freedom 250 Sabah Reception
Closed Solicitation Posted
- Solicitation number
- 19MY3026Q0015
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Kota Kinabalu Sabah Malaysia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks production and design services for a Freedom 250 Reception in Kota Kinabalu, Sabah, Malaysia, with quotations due July 14, 2026. This is a new contract with no incumbent, awarded as a single purchase order or firm fixed-price contract.
Place of performance is Kota Kinabalu, Sabah, Malaysia. The event is scheduled for September 2, 2026, with setup beginning September 1 including overnight work. The contractor shall furnish physical design elements (banners, bunting, posters, wall hangings, photo wall with printed photos, signage, table decorations, flowers, potted plants, red carpet, rope and stanchion for security areas both within and outside the ballroom); audio-visual services (minimum 3 wireless microphones, lobby photo wall display, AV carts and tables, technical support, backline sound equipment and amplification, LED screen programming and technical support for both ballroom and lobby displays); and electronic mockups no later than one month prior to the event. All materials and services must be of professional quality suitable for a diplomatic event, reflecting American patriotic themes while respecting Malaysian cultural sensitivities. The reception accommodates 400 guests in a standing/cocktail format with approximately 20 to 30 tables requiring decoration or centerpieces. A Freedom 250 branding style guide containing logos, colors, and required messaging will be provided upon contract award. The contractor proposes quantities and sizes for key decor items and must coordinate with the venue regarding load-in times, power requirements, and technical specifications, and attend all required planning meetings. For quotations exceeding $40,000 USD, the contractor must maintain valid and active SAM.gov registration at proposal submission. Direct questions to Procurement Supervisor Punitha at ratnasingamp@state.gov. NAICS 561920, Convention and Trade Show Organizers; PSC R408, Support–Professional: Program Management/Support.
Notice text
The Embassy of the United States of America invites you to submit a quotation for
the procurement of Production & Design for Freedom 250 Reception in Sabah,
Malaysia.
The Embassy intends to award a single purchase order / contract for the required
services.
Kindly refer to the attached scope of work (SOW) for further details. Your
quotation must be submitted electronically to KualaLumpurDTO@state.gov
marked “Quotation Enclosed – Production & Design for Freedom 250 Sabah
Reception” to the Contracting Officer, General Services Office, 376, Jalan Tun
Razak, 50400 Kuala Lumpur on or before 12:00 noon on July 14, 2026.
No quotations will be accepted after that time. For any quotations above $40,000
USD, the contractor must have valid and active registration in SAM.gov at the
time of proposal submission.
Direct any questions regarding this solicitation to the Procurement Supervisor,
Punitha by email at ratnasingamp@state.gov during regular business hours.
Files
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Freedom 250 Reception and Fireworks Event | Department of State | No set-aside |
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