QA (W3) June 26 Solicitation No. 19MY3026Q0015 Production Design for Freedom 250 Sabah 2026.pdf
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- Solicitation number
- 19MY3026Q0015
- Issued by
-
Department of State
About this file
This is a Questions and Answers document for Solicitation No. 19MY3026Q0015 regarding Production & Design for Freedom 250 Sabah Reception 2026, issued on June 26, 2026. The document clarifies five key points regarding the event requirements and contractor responsibilities.
The reception will be conducted in a standing/cocktail style format with approximately 20 to 30 tables requiring decoration or centerpieces. The venue has not yet been selected at the time of this Q&A issuance. A Freedom 250 branding or style guide containing logos, colors, and required messaging exists and will be shared with the awarded contractor upon contract issuance. The contractor is responsible for proposing quantities and sizes for key decor items including banners, signage, and photo walls rather than working from government-specified requirements. Regarding rope and stanchions, the contractor must provide extra rope and stanchion for security areas both within and outside of the ballroom, while the venue will provide the basic ballroom setup. This Q&A document does not address pricing, response dates, or other contractual terms.
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Questions and Answers (W3)
Solicitation No.: 19MY3026Q0015 Production & Design for Freedom 250 Sabah Reception
Date: June 26, 2026
Question 1 - Is the reception seated (banquet rounds) or primarily standing/cocktail, and approximately how many tables will require decoration or centerpieces?
Answer 1 – Sanding/cocktail style with about 20 to 30 tables.
Question 2 – Has the venue been selected? If so, which property, or could you share the approximate ballroom and lobby floor area or a floor plan?
Answer 2 – Venue has not been selected yet.
Question 3 – Is there a Freedom 250 branding or style guide (logos, colors, required messaging) that the design and printed materials must follow?
Answer 3 – Yes there is and it will be shared once the award is issued.
Question 4 – For key decor items (banners, signage, the photo wall), do you have expected quantities or sizes, or is the contractor to propose them?
Answer 4 – Contractor to propose.
Question 5 – Section 2.4 lists rope and stanchion for the ballroom as venue-provided, while
Section 3.2 lists rope and stanchion (ballroom and security areas) under the contractor's scope.
Could you confirm which items are the contractor's responsibility?
Answer 5 – Contractor to provide extra rope and stanchion for security areas within and outside of the ballroom.
File details come from the government source that posted it. Updated .