Procurement of Moving Service for the U. S. Embassy Hanoi, Viet Nam
Closed Solicitation Posted
- Solicitation number
- 19VM3025Q0017
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541614 Process, Physical Distribution, and Logistics Consulting Services
- Place of performance
- Ha Noi 10000 Vietnam
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy in Hanoi, Vietnam is seeking moving services through Request for Quotation #19VM3025Q0017 for the period from August 2025 to July 2029. The procurement requires professional moving personnel capable of relocating embassy offices, workspaces, and residences, with services including packing, transportation, and reassembly of furniture and equipment. Contractors must provide a Project Manager fluent in English and ensure proper protection and safety standards while being responsible for any damages during moves. The Embassy will award the contract to the responsible company submitting the lowest technically acceptable quotation, with quotes required to remain valid for 120 calendar days. Prospective bidders must submit their proposals electronically to Ms. Nga Nguyen by July 17, 2025 at 17:00 local time, including Standard Form 1449, Standard Quotation, Technical Proposal, NDAA Certification, and proof of System for Award Management (SAM) registration.
This solicitation does not include any set-aside designations and no incumbent contractors are identified in the documentation. The Embassy estimates the total purchase volume through this Blanket Purchase Agreement (BPA) at USD 150,000, though they are not obligated to purchase any definite amount under the agreement. Individual transaction amounts are capped at USD 10,000, with payment processed within 30 days via electronic fund transfer upon satisfactory completion of services. The four-year service period spans from August 2025 to July 2029, with quotations required to be submitted in Vietnamese Dong (VND) including VAT. All services will be performed in Hanoi, Vietnam, supporting the operational needs of the U.S. Embassy facility.
Notice text
Request for Quotation #19VM3025Q0017 - Procurement of Moving Services for the U.S. Embassy Hanoi
Enclosed is the Statement of Work/ Request for Quotaiton (SOW/RFQ) for moving services for the U.S. Embassy Hanoi for the period August 2025 to July 2029. If you would like to submit a proposal, complete the required portions of the attached document, to include:
- Standard form 1449: block 17a, 22, 23, 24, 30a, 30b, 30c
- Standard Quotation
- Technical proposal as required in RFQ
- NDAA certification
- Registration for System for Award Management (SAM)
The Embassy estimate that the volume of purchse through this BPA will be USD 150,000. The Embassy is not obligate to purchase any difinite amount under this BPA. The amount of any one transaction will be not exceed USD 10,000.
Submit ticket electronically to Ms Nga Nguyen (NguyenTN4@state.gov) on or before the deadline of July 17, 2025 at 17:00 local time.
The U.S. Government intends to award a contract/ purchase order for each requirement to the responsible company submitting an acceptable quotation at the lowest technically acceptable price. Quote must be valid for a minimum of 120 calender days. We intend to award a contract/purchase order based on initial quotations, wiithout holding discussions. Although we may hold discussion with companies in the competitive range if tjhere is a need to do so.
Bidders must include company registration record in the System for Award Management (SAM) website - https://sam.gov/content/home - with the Unique Entity Identifier (UEI) number for doing business with the U.S. Government. If you don't have a SAM record, please find the attached instruction, or contact the American Embassy GSO Procurement Section at HanoiGSOProcurement@state.gov for assitance. Bidders are required to be registered in SAM at the time their quotaiton is submitted.
Please email any question regarding this request to Ms. Sarah Oh (OhS@state.gov)
Files
| File | Type | Posted |
|---|---|---|
| SF-1449 Moving services.pdf | ||
| Advertisement Letter.pdf |
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