SF-1449 Moving services.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15426789

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19VM3025Q0017

6. SOLICITATION ISSUE DATE

July 03, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Sarah Oh

b. TELEPHONE NUMBER(No collect calls)

+84-24 – 3850 5000

8. OFFER DUE DATE/ LOCAL

TIME

17:00 on July 17, 2025

9. ISSUED BY

CODE

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

General Services Office, U.S. Embassy Hanoi. HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy Hanoi Warehouse

326A Nguyen Trai, Trung Van, Nam Tu Liem, Hanoi

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

BANK TRANFER WITHIN 30 DAYS UPON COMPLETION OF

SERVICE AND RECEIPT OF A PROPER INVOICE.

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1 Moving Services for the U.S. Embassy Hanoi (Including

VAT)

Period of Performance: August 2025 – July 2029

(Please see attached Scope of Work for detail)

1 Cubic

(Check attached sheet)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _02_

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribe52.212 d by GSA - FAR (48 CFR) 53.212

SCOPE OF WORK

This solicitation is for contractors to provide moving services to the U.S. Embassy Hanoi under a

Blanket Purchase Agreement (BPA) for the period from August 2025 to July 2029

The U.S. Embassy Hanoi continually remodels and reconfigures its offices, workspaces and residences. Moving services are needed on a continued basis to support these multiple reconfigurations and moves to/from within these locations: office buildings, warehouse, residences. The Embassy will provide the Contractor with floor plans of the sites before or on moving dates. The Embassy personnel will pack and label boxes, furniture and equipment, or let the contractor handle the packing with guidance.

A. Service Requirements:

• The Contractor commits sufficient resources to perform all services required under this

Agreement within the mutual agreement upon time schedules.

• The Contractor acknowledges that the U.S. Embassy has explained the timely completion of the Services required under this Agreement is of critical importance to the Embassy.

Contractor agrees that time is of the essence for completion of the Contractor’s performance.

• Revisions to the schedule which are the result of an action or omission of the U.S.

Embassy Hanoi, or its employees or agents shall be mutually agreed upon by both parties and shall be in writing.

• Services to be performed by Contractor are as described below.

B. Workforce Requirements:

• The workforce of the Contractor shall consist of full time professional moving personnel who are experienced with large office moves.

• Upon request, the Contractor will provide a full-time experienced Project Manager on site.

The Project Manager shall be fluent in English language. The Contractor’s Project

Manager and other designated representatives will work closely and collaboratively with the Embassy’s Representative for each move. If requested, the Project Manager may be presented on site throughout the duration of each move.

• The Embassy reserves the right to approve/or reject the Project Manager designated to work with the U.S. Embassy Hanoi. The Embassy also reserves the right to require the removal of any member of the Contractor’s moving team from the site.

• The Contractor’s workforce will be identifiable by uniform, name tags, badges or other safeguards for security purposes required by the Embassy.

• The Contractor may not sub-contract any part of the move without prior approval of the

Embassy’s Representative.

C. Safety Standards:

• The Contractor agrees and warrants that it and its workforce shall comply with applicable safety standard regulated by the U.S. Government (USG). Further, all equipment used shall meet all requirements identified by the U.S. Embassy Hanoi

• The Contractor agrees that compliance with the standard rules and regulations identified above shall be at the Contractor’s cost. Proof of compliance with the above shall be submitted to the Embassy for approval.

D. Contractor’s General Requirements:

• The Contractor will provide all necessary labor and materials to carry out its responsibilities within the time frames set by the Embassy of each move.

• When disassembly and assembly of property is required, the Contractor will furnish labor and equipment sufficient to accomplish the task.

• The Contractor will be responsible for safeguarding and protecting its own work, material, tools and equipment.

• The Contractor will furnish the dumpster or trash compactor if required. The Contractor shall, at all times, keep the premises free from excessive accumulation of waste material or rubbish caused by its employees or work.

• The Contractor’s Project Manager shall perform a walk-through with the USG

Representative to evaluate each move. Within one (1) week of walk-through, Contractor shall provide an estimated cost, move schedule and crew schedule for review and approval by the USG Representative.

• Contractor’s Project Manager is responsible for all aspects of project management for the move and punch list.

• Within two (2) weeks of walk-through the Embassy Representative will notify the contractor of approval or disapproval of estimate. Upon approval of estimate contractor shall deliver boxes, labels, equipment plastic bags, and packing materials per the Embassy

Representative’s specified date.

• The Contractor may have to schedule work in cooperation with other contractors working on-site at Embassy facilities. The Contractor will collaborate with the Embassy regarding completing their work while accommodating these activities.

• The Contractor shall arrive at the move site promptly with all necessary equipment to complete the job.

• All necessary official working permits/licenses are to be provided by the Contractor, and cost is included in the bid prices.

• All furnishings, equipment and supplies will be transported in weather tight vans.

• The Contractor will verify that the equipment weight will not hinder delivery of the equipment or damage property during transport.

• The Contractor shall be responsible for packing, safe transportation and reuse of all existing hardware associated with the disassembly of equipment and furniture.

• The Contractor shall provide necessary protection, padding and equipment without a charge to the Embassy.

• Any furniture, equipment and supplies within the responsibility of the Contractor will be delivered to the destination site in good condition. Any equipment, furniture or supplies damaged or lost during the move will be the responsibility of the Contractor, who will promptly replace all damaged goods or will be responsible for the cost of repair during the contract period, and at the time of final acceptance of work, the Contractor will afford the

Embassy Representative access for inspecting the work. Inspections will take place prior to approval of invoices.

• Travel time to or from the Contractors facility to the work site is not authorized.

• Work begins upon the Contractor reporting to the Embassy Representative and work ceases when the Contractor checks out with the Embassy Representative. Start and finish times will be computed to the nearest quarter hour. Lunch periods for Contractor personnel is unpaid time. Additional work required after the initial move shall be authorized by the Embassy

Representative prior to work being done.

E. The U.S. Embassy’s Responsibility:

• The Embassy Representative will coordinate the move between the tenant and the designated Contractor’s Project Manager.

• The U.S. Embassy Hanoi’s Officers personnel will pack and label boxes, furniture and equipment.

• The Embassy will provide floor plans showing the interior layout/reconfiguration before or at the time of the move to the Contractor.

• The final move schedules will be determined by the Embassy. There will be no additional fees, costs or penalties to the Embassy as a result of schedule changes. The

Embassy will advise the Contractor of changes as far in advance as possible. The

Embassy and the Contractor will jointly establish a detailed flexible work schedule.

F. Other requirements:

• If, during the term of this Agreement, the Contractor fails to provide proper protection that is reasonable and necessary as determined by the Embassy, and damage ensues, the

Contractor shall immediately repair the damage in an acceptable manner to the Embassy, or the Embassy shall have the option, but not the obligation, to repair and charge the

Contractor for all costs of the repair

• If, during the term of this Agreement, the Contractor fails to maintain the premises in a neat and rubbish free condition, as mandated by fire and personal safety standards and acceptable to the Embassy, the Embassy may clean the area and charge the Contractor for the cost of the work.

G. Pricing

• The Embassy will pay the Contractor a fixed price upon satisfactory completion of the move as per noted in Standard Form 1449, block 23 – Unit Price in local currency

Vietnam Dong (VND), multiple with actual work volume performed per each move/call.

• The Contractor shall include the cost of all equipment, materials, labor (including any premium pay for services required for overtime and holidays), overhead, and profit in the fixed price for moving services.

• Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

H. Procurement Terms and Conditions:

• The offeror must be willing to accept Blanket Purchase Agreement (BPA) and monthly

Calls issued by the U.S. Embassy Hanoi.

• The Contractor’s contract is not accepted and signed.

• All items’ bids must meet or exceed specifications listed.

• Proposals must be in local currency VND, price to include VAT and any other anticipated charges.

• Selected contractor must be able to accept payment within 30 (thirty) days after the orders are delivered completely and the original correct invoice is received.

• The payment will be made through Electronic Fund Transfer (EFT) to the Contractor’s bank account (VND) as stated on the invoice.

• Any cancellations after orders awarded, only services rendered will be paid.

• For US Government rules and regulation reference, please read the attached Commercial

Clause document attached.

• The Contractor must have company registration record in the System for Award

Management (SAM) for doing business with the U.S. Government.