Preventive maintenance services for the facility’s fuel system at the U. S. Embassy Windhoek, Namibia
Closed Pre-Solicitation Posted
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- Solicitation number
- 19WA8025Q0021
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 457 Gasoline Stations and Fuel Dealers
- Place of performance
- Windhoek Namibia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking preventive maintenance services for the fuel system at the U.S. Embassy in Windhoek, Namibia. The pre-solicitation notice indicates that the contractor will be responsible for performing planned maintenance and inspections to ensure the fuel system remains in good operational condition and meets manufacturer recommendations. The primary objectives include maintaining system readiness, preventing malfunctions, and eliminating potential breakdowns. All responsible sources may submit a quotation, and the government may award the contract based on initial offers without further discussion. The solicitation will be officially launched on SAM.gov, with electronic submissions accepted via email or in-person at the embassy's offices located at 38 Metje Street, Klein Windhoek, Namibia, with a response deadline of April 17, 2025.
The pre-solicitation notice does not specify a specific set-aside designation, and no incumbent contractor information is provided. The contract will be a firm fixed-price type, though specific award value ranges are not disclosed in the notice. Prospective offerors must be registered in the System for Award Management (SAM) database prior to submitting their quotation, which is a mandatory requirement under FAR provision 52.204-7. The procurement falls under the NAICS category of Gasoline Stations and Fuel Dealers (NAICS 457) and the Product Service Code (PSC) for Maintenance of Fuel Supply Facilities. A pre-quotation conference is planned, with the specific date to be announced in the full solicitation. Contractors are advised to ensure their electronic submissions do not exceed 15 MB, potentially requiring multiple email submissions if necessary.
Notice text
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Windhoek will launch the solicitation on the SAM.gov website when it is available.
The U.S. Embassy Windhoek hereby provides the following Pre-solicitation Notice in respect of the issuance of a Request for Quotation (RFQ) for:
Preventive maintenance services for the facility’s fuel system. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. The Contractor shall perform planned maintenance and inspections, ensure the entire fuel system for this facility are maintained according to manufacturer’s recommendations, to ensure the readiness and proper operation of the system, and to eliminate system malfunction, breakdown, and deterioration when units are activated/running.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 15 MB, if it does then you might have to send more than one email. Alternatively, offers may be submitted at the US Embassy offices at address below 38 Metje Street, Klein Windhoek, Windhoek, Namibia.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Preventive maintenance services for the facility’s fuel system at the U. S. Embassy Windhoek, Namibia | Solicitation | |
| This notice | Pre-Solicitation |
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