Preventive Maintenance service for the Computer Room Air Conditioners situated within the U. S. Embassy, London

The U.S. Department of State's Embassy in London is soliciting competitive quotations for preventive maintenance services of two Liebert Model CW106DCG2A254 computer room air conditioning (CRAC) units located in the Chancery building at 33 Nine Elms Lane. The contractor must provide comprehensive annual preventive maintenance including filter inspection and replacement, blower section inspection, reheat element checks, humidifier maintenance, drain piping inspection, condensate pump checks, electrical panel inspections, and control verification, with all necessary labor, materials, tools, supplies, and equipment provided at firm fixed prices. Contractors must demonstrate specialized expertise in CRAC systems, maintain minimum public liability insurance of $5,000,000, hold appropriate UK business registration and health and safety certifications, and provide three references demonstrating prior experience with the specific Liebert model. Evaluation will be awarded to the lowest priced, technically acceptable offeror who is a responsible contractor, with award criteria including proof of licenses and permits, technician qualifications and experience, project references, health and safety certifications, proof of required insurance, a strategic maintenance plan, and evidence of an established UK business registered with Companies House. Critical deadlines include March 3, 2026, at 5:00 PM for mandatory site visit attendee names, March 12, 2026, at 5:00 PM for technical questions, March 17, 2026, at 5:00 PM for question responses, and March 20, 2026, at 5:00 PM GMT for quotation submission.

This solicitation carries no small business set-aside designation and does not identify any incumbent contractors or budget range for the award value. The contract structure comprises a base year plus four optional one-year renewal periods, with service delivery required between 8:00 AM and 4:30 PM, Monday through Friday, excluding U.S. Government and local holidays, beginning in February 2026. Contractors must quote in their banking country's currency (GBP for UK accounts, USD for US accounts) with Value Added Tax listed separately at 20 percent and submit pricing for preventive maintenance visits with optional fixed hourly labor rates for repair work, though major repairs and hardware replacements are excluded and will be priced separately for government approval. Personnel security requirements mandate background clearance, police clearance, and embassy vetting clearance within 30 days of award, with at least one week advance notice required for technician visits. Performance will take place at the U.S. Embassy London, with a mandatory site visit scheduled for March 9, 2026, at 10:30 AM local time for all interested contractors to attend.