SF 18 - 19UK5626Q0018.docx
DOCX document 44 KB Posted
- Solicitation number
- 19UK5626Q0018
- Issued by
-
Department of State US Embassy London
About this file
This is a Standard Form 18 Request for Quotation (RFQ) issued by the American Embassy Procurement Office in London on February 17, 2026, for preventive maintenance services of computer room air conditioners (CRAC) located in the U.S. Embassy Chancery building. The RFQ number is 19UK5626Q0018, and quotations must be submitted to Susan Perry at the Procurement Office by March 20, 2026, at 5:00 PM GMT. The solicitation covers a base year plus four option years of annual preventive maintenance service for two CRAC units, with service required during weekdays (Monday through Friday). Quoters must provide pricing for preventive maintenance visits (excluding VAT) for each contract year and may also submit fixed hourly labor rates for repair work. The RFQ specifies that an award will be made to the lowest priced, technically acceptable offeror on a firm fixed price basis, with payment made via electronic funds transfer upon completion of services.
The procurement office has scheduled a mandatory site visit on March 9, 2026, at 10:30 AM local time at the embassy location; attendee names must be submitted by March 3, 2026. Technical questions are due by March 12, 2026, with answers provided by March 17, 2026. The document notes this is not a small business set-aside and requests that all required representations and certifications be completed by the quoter. Supplies are presumed to be of domestic origin unless otherwise indicated. Quoters unable to submit must notify the issuing office, and the government reserves the right not to award based on this RFQ.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment 2 OandM manual.pdf | ||
| PMSC SOW CRAC - 19UK5626Q0018.pdf | ||
| Overseas FAR Clauses Commercial Feb 2026 Deviation.pdf | ||
| Attachement 1 Data Sheet.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REQUEST FOR QUOTATION (THIS IS NOT AN ORDER)
THIS RFQ IS NOT A SMALL BUSINESS SET-ASIDEIS
X
PAGE OF PAGES
1. REQUEST NO.
19UK5626Q0018
2. DATE ISSUED
2/17/2026
3. REQUISITION/PURCHASE REQUEST NO.
PR15789186
4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2
AND/OR DMS REG. 1
RATING
5a. ISSUED BY American Embassy, Procurement Office, 33 Nine Elms Lane, London SW11 7US
6. DELIVER BY (Date) - TBA
| 5b. FOR INFORMATION CALL (NO COLLECT CALLS) |
| 7. DELIVERY |
OTHER
NAME
Susan Perry – Procurement Office, American Embassy 33 Nine Elms Lane London SW11 7US
TELEPHONE NUMBER
Mob: 07710 692855
| X |
| FOB DESTINATION |
(See Schedule)
AREA CODE
| NUMBER |
| 9. DESTINATION |
a. NAME OF CONSIGNEE American Embassy, London
8. TO:
| a. NAME |
| b. COMPANY |
| b. STREET ADDRESS |
33 Nine Elms Lane
| c. STREET ADDRESS |
| c. CITY |
London
| d. CITY |
| e. STATE |
| f. ZIP CODE |
| d. STATE |
| e. ZIP CODE |
SW11 7US
10. PLEASE FURNISH QUOTATIONS TO THE
ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date) 20th March 2026 at 17:00 PM IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.
11. SCHEDULE (Include applicable Federal, State and local taxes)
ITEM NO.
(a)
SUPPLIES/ SERVICES
(b)
QUANTITY
(c)
UNIT
(d)
UNIT PRICE
(e)
AMOUNT
(f)
1.
2.
2a
2b 2c
2d 2e
3.
In accordance with the Government’s Statement of Work attached the following services are required:
Cost to provide preventive maintenance service of computer room air conditioners (CRAC), within the US Embassy, London for the period of: Base year and 4 option years:
Cost per Preventative Maintenance, to include:
a) Base year - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 2 Cost per Preventative Maintenance, to include:
b) Option Year 1 - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 2 Cost per Preventative Maintenance, to include:
Option Year 2 - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 2 Cost per Preventative Maintenance, to include:
Option Year 3 - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 2 Cost per Preventative Maintenance, to include:
Option Year 4 - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 2
Should labor rates be required, the cost for fixed hourly call rates are:
(All costs below are excluding VAT)
Repair Labor Rates + VAT Base Year:
Option Year 1:
Option Year 2:
Option Year 3:
Option Year 4:
For the offer to be technically evaluated, the Contractor shall submit all the required documentation as detailed within page 20, titled Evaluation Criteria/Exhibit A – Statement of Work.
Visit
Hr
Hr
Hr
(State currency)
(State currency)
| 12. DISCOUNT FOR PROMPT PAYMENT |
| a. 10 CALENDAR DAYS (%) |
| b. 20 CALENDAR DAYS (%) |
| c. 30 CALENDAR DAYS (%) |
| d. CALENDAR DAYS |
| NUMBER |
| PERCENTAGE |
NOTE: Additional provisions and representations are are not attached.
13. NAME AND ADDRESS OF QUOTER
| 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION |
| 15. DATE OF QUOTATION |
a. NAME OF QUOTER
b. STREET ADDRESS
16. SIGNER
| a. NAME (Type or print) |
| b. TELEPHONE |
c. COUNTY
AREA CODE
| d. CITY |
| e. STATE |
| f. ZIP CODE |
| c. TITLE (Type or print) |
| NUMBER |
| AUTHORIZED FOR LOCAL REPRODUCTION | STANDARD FORM 18 (REV. 6-95) |
| Previous edition not usable | Prescribed by GSA-FAR (48 CFR) 53.215-1(a) |
image1.jpg
File details come from the government source that posted it. Updated .