Preventive Maintenance & Repair Services - TrueBeam Linear Accelerator & Calypso System

This is a Sources Sought notice. This is NOT a solicitation for proposals or quotations. The purpose of this notice is to obtain information regarding the availability and capability of qualified sources and whether to conduct this procurement on a competitive basis. Your response to the information requested will assist the Government in determining the appropriate acquisition method. A determination by the Government not to compete this proposed effort based upon responses to this notice is solely within the discretion of the Government.

The Government intends to award a Firm Fixed-Price contract. The applicable NAICS Code for this requirement is 811210, Electronic and Precision Equipment Repair and Maintenance, and the Small Business Size Standard is $34.0 (in millions of dollars). Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities and qualifications statement. The Product Service Code is J065, Maint/Repair/Rebuild of Equipment – Medical, Dental, and Veterinary Equipment and Supplies.

Madigan Army Medical Center in Joint Base Lewis-McChord, Washington has a requirement for Preventive Maintenance and Repair Services on TrueBeam Linear Accelerator and Calypso System. The equipment was manufactured by Varian Medical Systems. The non-personal services required include all labor, travel, parts, tools, and materials to perform annual inspection, periodic preventive maintenance, repair, calibration, parts replacement, and mandatory/collective software/hardware updates/upgrade services, including system uptime (98% and above) guarantee, to maintain the equipment in a fully functional condition in accordance with Original Equipment Manufacturer (OEM) specifications. The contractor shall provide trained personnel for 24/7 telephonic support and on-site support, to include hardware, firmware, and test, measurement, and diagnostic equipment (TMDE) necessary to perform all operations in connection with scheduled preventive maintenance and/or calibration procedures, as well as unscheduled repair visits as needed in order to maintain the listed equipment and/or its components if any, in a fully functional state in accordance with the OEM specifications. Any software updates provided by the OEM for covered equipment that enhances equipment functions and operations without hardware changes shall be installed. All equipment must be compliant with standards of The Joint Commission, HIPAA Act, and NFPA 99 Health Care Facilities Code.

The Medical Readiness Contracting Office – Pacific intends to acquire commercial services using FAR Part 12, Acquisition of Commercial Products and Commercial Services. This procurement is being conducted under FAR Part 13, Simplified Acquisition Procedures. Interested organizations are invited to submit information demonstrating their capabilities and qualifications to fulfill the requirement identified in this notice. Interested organizations may submit their responses in writing no later than 25 January 2023 at 5:00 PM Pacific Standard Time (PST). Responses to this notice should include company name, address, telephone number, point of contact, and brochures which will allow the Government to understand your offerings and options. Responses should be submitted to the attention of Raina Jean Cryoskie, Contract Specialist, via email at rainajean.cryoskie2.civ@health.mil. Telephonic responses will not be accepted. All entities doing business with the Federal Government are required to be registered in the System for Award Management (SAM) and with the applicable NAICS Code for this requirement, which is 811210.

Disclaimer: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in a response. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to provide the required services. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response.