Preventive Maintenance of Six Embassy Generators
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 19SA7025Q0016
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 335312 Motor and Generator Manufacturing
- Place of performance
- Saudi Arabia
- Points of contact
-
- Riyadh Contracting riyadhcontracting@state.gov +966118354000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting preventive maintenance services for six embassy generators located at the U.S. Embassy in Riyadh, Saudi Arabia, through Request for Quotations (RFQ) number 19SA7025Q0016. The procurement covers comprehensive quarterly and annual maintenance for generators from various manufacturers including Cummins, Kohler, MTU, and Caterpillar, with power ratings ranging from 35 to 320 kW located at different embassy facilities such as the Chancery, Eleanor House, CMR, GSO Annex, IPC, and Annex WH. Key requirements include quarterly visual inspections, battery testing, fuel system checks, operational testing under load, and annual maintenance tasks such as filter replacement and oil sampling, with the objective of eliminating system malfunction, breakdown, and deterioration. The contract will be awarded to the lowest-priced, acceptable, and responsible offeror based on initial quotations without discussions, though discussions may be held if necessary. Critical dates include a mandatory site visit and pre-proposal conference on August 27, 2025, at 0900 local time, with ID information required by August 24, 2025, and quotations due by September 2, 2025, at 1700 hours.
This procurement has no set-aside designation and is open to all qualified contractors who must be registered in the System for Award Management (SAM) database prior to submission. No current incumbent contractor or potential award values are specified in the solicitation materials. The contract structure includes a base year with five option years, providing potential long-term engagement for the selected contractor. The six generators are distributed across multiple embassy facilities in Riyadh, requiring the contractor to perform maintenance services at various locations within the embassy compound. All work will be performed in Saudi Arabia, and offerors must submit detailed maintenance work plans along with their pricing proposals in PDF format not exceeding 20MB per file.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19SA7025Q0016, Preventive Maintenance of the Six Embassy Generators
Enclosed is a Request for Quotations (RFQ) for Preventive Maintenance of the Six Embassy Generators. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the following email address: RiyadhContracting@state.gov .
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a site visit, and the pre-proposal conference on Wednesday, Aug 27, 2025, at 0900 (local time) at the US Embassy, Riyadh, Saudi Arabia. Prospective offerors/quoters should send ID information to RiyadhContracting@state.govon or before 1700-hour Sunday, Aug 24, 2025, to arrange entry to the building.
Quotations are due by 1700 hours, Tuesday, September 2, 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
It is important to make sure the submission is made in specific size and format; in Adobe Acrobat (pdf) file format. The file size must not exceed 20MB. If the file size should exceed 20MB, the submission must be made in separate files and attached to separate emails with less than 20MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19SA7025Q0016.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Preventive Maintenance of Six Embassy Generators | Special Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Request for Information (RFI) - OCONUS Generator Maintenance | Federal Emergency Management Agency | No set-aside |
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