Preventive Maintenance - Medrad CT Contrast Injection System
Closed Solicitation Posted
- Solicitation number
- 246-25-Q-0034
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Clinton, Oklahoma 73601, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Health and Human Services Indian Health Service is seeking preventive maintenance services for a Medrad Stellant FLEX CT Injection System located at the Clinton Indian Health Center in Oklahoma. The solicitation is structured as a Request for Quote (RFQ) with a base year and two option years of service, covering annual preventive maintenance for the medical equipment. Key contract requirements include having authorization to distribute Bayer products, providing onsite service by a Bayer Certified field engineer, offering 24/7 technical support, and maintaining access to the MyRadiologySolutions Customer portal. The evaluation will be conducted using a best value approach, with technical requirements weighted more heavily than pricing and past performance. Quotes must be submitted electronically to Ronay Burns by March 5, 2025, at 2:00 p.m. CDT, with the contract period running from April 1, 2025, to March 31, 2026.
The solicitation is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. Vendors must be registered in the System for Award Management (SAM) and submit a comprehensive package including a completed price schedule, past performance records (minimum of three), an authorized distributor letter from Bayer Healthcare, and a detailed service agreement. While specific award value is not explicitly stated, the contract will be issued as a firm-fixed-price purchase order. The place of performance is Clinton, Oklahoma, and vendors must demonstrate capabilities such as EPM Certified parts and replacements, verification of calibration per original equipment manufacturer standards, and provide comprehensive annual preventive maintenance. Potential offerors must carefully review all technical documentation requirements and ensure they can meet the stringent technical and service expectations outlined in the solicitation.
Notice text
3 versions
Update #3 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for this RFQ. This solicitation is 100% SET ASIDE for Service-Disabled Veteran Owned Small Business. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. The associated NAICS code is 811210.
This RFQ contains three (3) line items:
CLIN DESCRIPTION ANNUAL COST
01 BASE YEAR – Preventive Maintenance
on the Medrad Stellant FLEX CT Injection System
02 OPTION YEAR 1 – Preventive Maintenance
on the Medrad Stellant FLEX CT Injection System
03 OPTION YEAR 2 – Preventive Maintenance on the
Medrad Stellant FLEX CT Injection System
PERIOD OF PERFORMANCE: 04/01/2025 – 03/31/2026
Vendor Requirements: SEE ATTACHED STATEMENT OF WORK
Submit Quotes no later than: 03/14/2025 2:00 p.m. CDT to the Following Point of Contact: Ronay Burns, Contract Specialist, via Email: Ronay.Burns@ihs.gov.
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, with technical requirements being more important than pricing and past history performance. The following factors shall be used to evaluate offers:
Best Value (see criteria below)
Pricing
- Pricing will be evaluated by adding the Base Year and the out years together for a comprehensive price.
Technical
- Vendor shall be authorized to distribute and resell Bayer products and services.
- Onsite service by a Bayer Certified field Engineer
- Access to the MyRadiologySolutions Customer portal
- EPM Certified parts and replacements
- 24/7 Tech support
- Verification of calibration per original equipment manufacturer (OEM)
- Annual Preventive Maintenance for all years
Past History Performance
- Vendor shall submit at minimum 3 past history performance records.
VENDORS SHALL SUBMIT THE FOLLOWING:
COMPLETED PRICE SCHEDULE (TO INCLUDE OUT YEARS)
PAST HISTORY PERFORMANCE CONTRACT INFORMATION
AUTHORIZED DISTRIBUTOR LETTER FROM BAYER HEALTHCARE
COPY OF THE SERVICE AGREEMENT DETAILING COVERAGE
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED
This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items (MAR 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (DEC 2022) (the offeror should include a completed copy of this provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
52.204-8 Annual Representations and Certifications (JAN 2025)(DEVIATION FEB 2025) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (JAN 2025)(DEVIATION FEB 2025); (to include the following clauses sited): FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023); 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services) (JAN 2025) (DEVIATION FEB 2025) FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); FAR 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025); FAR 52.222-3, Convict Labor (Jun 2003); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR 52.222-26, Equal Opportunity (Sep 2016); FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); FAR 52.222-50, Combating Trafficking in Persons (Nov 2021); 52.223-1 Biobased Product Certification (MAY 2024) 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024) (DEVIATION FEB 2025), 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024) (DEVIATION FEB 2025), 52.223-10 Waste Reduction Program (MAY 2024) (DEVIATION FEB 2025), FAR 52.223-23, Sustainable Products and Services (May 2024)(DEVIATION FEB 2025); FAR 52.225-13, Restriction on Certain Foreign Purchases (Feb 2021); FAR 52.226-8, Encouraging Contractor Policies to Ban text Messaging While Driving (May 2024); FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018); FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024); FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014); FAR 52.217-8, Option to Extend Services (Nov 1999); FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000); FAR 52.204-7, System for Award Management; FAR 52.252-2, Clause Incorporated by Reference (Feb 1998); FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020); HHSAR 352.208-70, Printing and Duplication (Dec 2015); HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015); HHSAR 352.232-71, Electronic Submission of Payment Requests; HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024); HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024)
The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. https://www.acquisition.gov/hhsar
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (ronay.burns@ihs.gov)
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, UEI number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to
require entities to complete representations based on provisions that are not included in agency
solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction
Goals— Representation, and paragraph (t) of 52.212-3, Offeror Representations and
Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these
representations. Entities are not required to, nor are they able to, update their entity
registration to remove these representations in SAM.”
Update #2 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for this RFQ. This solicitation is 100% SET ASIDE for Service-Disabled Veteran Owned Small Business. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. The associated NAICS code is 811210.
This RFQ contains three (3) line items:
CLIN DESCRIPTION ANNUAL COST
01 BASE YEAR – Preventive Maintenance
on the Medrad Stellant FLEX CT Injection System
02 OPTION YEAR 1 – Preventive Maintenance
on the Medrad Stellant FLEX CT Injection System
03 OPTION YEAR 2 – Preventive Maintenance on the
Medrad Stellant FLEX CT Injection System
PERIOD OF PERFORMANCE: 04/01/2025 – 03/31/2026
Vendor Requirements: SEE ATTACHED STATEMENT OF WORK
Submit Quotes no later than: 03/05/2025 2:00 p.m. CDT to the Following Point of Contact: Ronay Burns, Contract Specialist, via Email: Ronay.Burns@ihs.gov.
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, with technical requirements being more important than pricing and past history performance. The following factors shall be used to evaluate offers:
Best Value (see criteria below)
Pricing
- Pricing will be evaluated by adding the Base Year and the out years together for a comprehensive price.
Technical
- Vendor shall be authorized to distribute and resell Bayer products and services.
- Onsite service by a Bayer Certified field Engineer
- Access to the MyRadiologySolutions Customer portal
- EPM Certified parts and replacements
- 24/7 Tech support
- Verification of calibration per original equipment manufacturer (OEM)
- Annual Preventive Maintenance for all years
Past History Performance
- Vendor shall submit at minimum 3 past history performance records.
VENDORS SHALL SUBMIT THE FOLLOWING:
COMPLETED PRICE SCHEDULE (TO INCLUDE OUT YEARS)
PAST HISTORY PERFORMANCE CONTRACT INFORMATION
AUTHORIZED DISTRIBUTOR LETTER FROM BAYER HEALTHCARE
COPY OF THE SERVICE AGREEMENT DETAILING COVERAGE
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED
This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items (MAR 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (DEC 2022) (the offeror should include a completed copy of this provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
52.204-8 Annual Representations and Certifications (JAN 2025)(DEVIATION FEB 2025) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (JAN 2025)(DEVIATION FEB 2025); (to include the following clauses sited): FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023); 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services) (JAN 2025) (DEVIATION FEB 2025) FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); FAR 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025); FAR 52.222-3, Convict Labor (Jun 2003); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR 52.222-26, Equal Opportunity (Sep 2016); FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); FAR 52.222-50, Combating Trafficking in Persons (Nov 2021); 52.223-1 Biobased Product Certification (MAY 2024) 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024) (DEVIATION FEB 2025), 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024) (DEVIATION FEB 2025), 52.223-10 Waste Reduction Program (MAY 2024) (DEVIATION FEB 2025), FAR 52.223-23, Sustainable Products and Services (May 2024)(DEVIATION FEB 2025); FAR 52.225-13, Restriction on Certain Foreign Purchases (Feb 2021); FAR 52.226-8, Encouraging Contractor Policies to Ban text Messaging While Driving (May 2024); FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018); FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024); FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014); FAR 52.217-8, Option to Extend Services (Nov 1999); FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000); FAR 52.204-7, System for Award Management; FAR 52.252-2, Clause Incorporated by Reference (Feb 1998); FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020); HHSAR 352.208-70, Printing and Duplication (Dec 2015); HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015); HHSAR 352.232-71, Electronic Submission of Payment Requests; HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024); HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024)
The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. https://www.acquisition.gov/hhsar
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (ronay.burns@ihs.gov)
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, UEI number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to
require entities to complete representations based on provisions that are not included in agency
solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction
Goals— Representation, and paragraph (t) of 52.212-3, Offeror Representations and
Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these
representations. Entities are not required to, nor are they able to, update their entity
registration to remove these representations in SAM.”
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for this RFQ. This solicitation is 100% SET ASIDE for Service-Disabled Veteran Owned Small Business. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. The associated NAICS code is 811210.
This RFQ contains three (3) line items:
CLIN
DESCRIPTION
ANNUAL COST
01
BASE YEAR – Preventive Maintenance on the Medrad Stellant FLEX CT Injection System
02
OPTION YEAR 1 – Preventive Maintenance on the Medrad Stellant FLEX CT Injection System
03
OPTION YEAR 2 – Preventive Maintenance on the Medrad Stellant FLEX CT Injection System
PERIOD OF PERFORMANCE: 04/01/2025 – 03/31/2026
Vendor Requirements: SEE ATTACHED STATEMENT OF WORK
Submit Quotes no later than: 03/05/2025 2:00 p.m. CDT to the Following Point of Contact: Ronay Burns, Contract Specialist, via Email: Ronay.Burns@ihs.gov.
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, with technical requirements being more important than pricing and past history performance. The following factors shall be used to evaluate offers:
Best Value (see criteria below)
Pricing
- Pricing will be evaluated by adding the Base Year and the out years together for a comprehensive price.
Technical
- Vendor shall be authorized to distribute and resell Bayer products and services.
- Onsite service by a Bayer Certified field Engineer
- Access to the MyRadiologySolutions Customer portal
- EPM Certified parts and replacements
- 24/7 Tech support
- Verification of calibration per original equipment manufacturer (OEM)
- Annual Preventive Maintenance for all years
Past History Performance
- Vendor shall submit at minimum 3 past history performance records.
VENDORS SHALL SUBMIT THE FOLLOWING:
COMPLETED PRICE SCHEDULE (TO INCLUDE OUT YEARS)
PAST HISTORY PERFORMANCE CONTRACT INFORMATION
AUTHORIZED DISTRIBUTOR LETTER FROM BAYER HEALTHCARE
COPY OF THE SERVICE AGREEMENT DETAILING COVERAGE
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED
This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items (MAR 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (DEC 2022) (the offeror should include a completed copy of this provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (JAN 2025); (to include the following clauses sited): FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023); FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); FAR 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025); FAR 52.222-3, Convict Labor (Jun 2003); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR 52.222-26, Equal Opportunity (Sep 2016); FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); FAR 52.222-50, Combating Trafficking in Persons (Nov 2021); FAR 52.223-23, Sustainable Products and Services (May 2024); FAR 52.225-13, Restriction on Certain Foreign Purchases (Feb 2021); FAR 52.226-8, Encouraging Contractor Policies to Ban text Messaging While Driving (May 2024); FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018); FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024); FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014); FAR 52.217-8, Option to Extend Services (Nov 1999); FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000); FAR 52.204-7, System for Award Management; FAR 52.252-2, Clause Incorporated by Reference (Feb 1998); FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020); HHSAR 352.208-70, Printing and Duplication (Dec 2015); HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015); HHSAR 352.232-71, Electronic Submission of Payment Requests; HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024); HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024)
The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. https://www.acquisition.gov/hhsar
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (ronay.burns@ihs.gov)
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, UEI number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ). Submit only written quotes for this RFQ. This solicitation is 100% SET ASIDE for Service-Disabled Veteran Owned Small Business. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. The associated NAICS code is 811210.
This RFQ contains three (3) line items:
CLIN DESCRIPTION ANNUAL COST
01 BASE YEAR – Preventive Maintenance
on the Medrad Stellant FLEX CT Injection System
02 OPTION YEAR 1 – Preventive Maintenance
on the Medrad Stellant FLEX CT Injection System
03 OPTION YEAR 2 – Preventive Maintenance on the
Medrad Stellant FLEX CT Injection System
PERIOD OF PERFORMANCE: 04/01/2025 – 03/31/2026
Vendor Requirements: SEE ATTACHED STATEMENT OF WORK
Submit Quotes no later than: 03/05/2025 2:00 p.m. CDT to the Following Point of Contact: Ronay Burns, Contract Specialist, via Email: Ronay.Burns@ihs.gov.
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, with technical requirements being more important than pricing and past history performance. The following factors shall be used to evaluate offers:
Best Value (see criteria below)
Pricing
- Pricing will be evaluated by adding the Base Year and the out years together for a comprehensive price.
Technical
- Vendor shall be authorized to distribute and resell Bayer products and services.
- Onsite service by a Bayer Certified field Engineer
- Access to the MyRadiologySolutions Customer portal
- EPM Certified parts and replacements
- 24/7 Tech support
- Verification of calibration per original equipment manufacturer (OEM)
- Annual Preventive Maintenance for all years
Past History Performance
- Vendor shall submit at minimum 3 past history performance records.
VENDORS SHALL SUBMIT THE FOLLOWING:
COMPLETED PRICE SCHEDULE (TO INCLUDE OUT YEARS)
PAST HISTORY PERFORMANCE CONTRACT INFORMATION
AUTHORIZED DISTRIBUTOR LETTER FROM BAYER HEALTHCARE
COPY OF THE SERVICE AGREEMENT DETAILING COVERAGE
VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED
This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.
PROVISIONS: The following FAR provisions apply to this solicitation:
FAR 52.212-1, Instructions to Offeror- Commercial Items (MAR 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (DEC 2022) (the offeror should include a completed copy of this provision with their quote).
CLAUSES: The following FAR clauses apply to this solicitation:
FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (JAN 2025); (to include the following clauses sited): FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); FAR 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023); FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); FAR 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025); FAR 52.222-3, Convict Labor (Jun 2003); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR 52.222-26, Equal Opportunity (Sep 2016); FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); FAR 52.222-50, Combating Trafficking in Persons (Nov 2021); FAR 52.223-23, Sustainable Products and Services (May 2024); FAR 52.225-13, Restriction on Certain Foreign Purchases (Feb 2021); FAR 52.226-8, Encouraging Contractor Policies to Ban text Messaging While Driving (May 2024); FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018); FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024); FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014); FAR 52.217-8, Option to Extend Services (Nov 1999); FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000); FAR 52.204-7, System for Award Management; FAR 52.252-2, Clause Incorporated by Reference (Feb 1998); FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020); HHSAR 352.208-70, Printing and Duplication (Dec 2015); HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015); HHSAR 352.232-71, Electronic Submission of Payment Requests; HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024); HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024)
The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. https://www.acquisition.gov/hhsar
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (ronay.burns@ihs.gov)
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, UEI number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
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| Warm Springs Service Unit Optical Coherence Tomography with Angiography Installation, Calibration, and On-Site Training Services | Indian Health Service | Service-Disabled Veteran-Owned Small Business |
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