Preventive Maintenance and Repair of Food Service Equipment / Wright Patterson AFB
Cancelled Solicitation Posted
- Solicitation number
- HT940726QE004
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency (88th Medical Group at Wright-Patterson Air Force Base) seeks preventive maintenance and on-call repair services for commercial food service equipment, with proposals due July 17, 2026 and questions due July 9, 2026. This is an unrestricted acquisition (full and open competition) re-solicited after cancellation of a prior requirement.
Place of performance is Wright-Patterson AFB, Ohio (Building 830, Nutritional Medicine Flight). Technicians must possess current relevant commercial equipment certifications (HVAC Level II, EPA 608 Universal, R-410A Technician Certification) and a minimum of five years of corporate experience in commercial kitchen equipment repair. The contractor must provide all personnel, equipment, tools, materials, supervision, and transportation to maintain approximately 150 pieces of commercial foodservice equipment to OEM standards, including brands such as Hobart, Imperial, Traulsen, Cleveland, True, and others. Services include scheduled quarterly preventive maintenance (first Wednesday of March, June, September, December), remedial non-emergency maintenance with 24-hour response time, and emergency maintenance with mandatory 4-hour on-site response time. Replacement parts must be ENERGY STAR or FEMP-designated to the maximum extent practicable, marked up no more than 5% above manufacturer's published price, and require prior written approval. Service hours are Monday–Friday, 0600–1600, excluding Federal holidays, with 24/7 on-call availability for emergencies.
The contract includes a 12-month base period (August 1, 2026 through July 31, 2027) and four optional 12-month extension periods through July 31, 2031. Replacement parts are capped at $8,000 per contract year. Service Contract Labor Standards apply with wage rates of $31.95 plus 32% fringe for Maintenance Mechanics (WG-09) and $26.54 plus 32% fringe for Maintenance Trades Helpers (WG-05). Award will use Best Value Tradeoff source selection, weighting Technical Capability and Past Performance combined significantly higher than Price. Proposals must include Part I—Technical Capability (maximum 5 pages demonstrating certifications, experience, and sustainable practices commitment), Part II—Past Performance (maximum three references from the last three years for similar contracts), and Part III—Price & Administrative information including CAGE Code, UEI, and active SAM.gov registration. NAICS code is 811310; PSC code is J075.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1: Extend due date to 17 July 2026
The 88th Medical Group (88 MDG) at Wright-Patterson Air Force Base (AFB), Ohio, has a requirement for non-personal services to provide comprehensive preventive maintenance and on-call repair services for commercial food service equipment. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and transportation necessary to ensure the continuous operation of equipment located at the Nutritional Medicine Flight (Building 830) in accordance with the attached Performance Work Statement (PWS).
(Note: This is a re-solicitation of previously canceled requirement HT940726E002. This requirement is now being solicited on an Unrestricted basis).
KEY STANDARDS:
The Contractor will be required to perform scheduled quarterly Preventive Maintenance (PM) and provide on-call remedial and emergency repair services (including a mandatory 4-hour on-site response time for emergencies). Technicians must possess current, relevant commercial equipment certifications (e.g., HVAC Level II, EPA 608 Universal) and a minimum of five (5) years of corporate experience in commercial kitchen equipment repair. Additionally, IAW FAR 52.223-23, replacement parts must be ENERGY STAR® or FEMP-designated to the maximum extent practicable.
ACQUISITION STRATEGY:
-
Solicitation Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
-
Set-Aside: Unrestricted (Full and Open Competition)
-
NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment Repair and Maintenance (Size Standard: $12.5M)
-
Source Selection: Best Value Tradeoff (Evaluating Technical Capability, Past Performance, and Price).
PERIOD OF PERFORMANCE:
The contract will consist of a 12-month Base Period and four (4) 12-month Option Periods.
-
Base Period: 1 August 2026 – 31 July 2027
INSTRUCTIONS TO OFFERORS:
This announcement constitutes the only solicitation; a separate written solicitation document will not be issued. Offerors must review the attached Combined Synopsis/Solicitation document for complete instructions, evaluation criteria, and applicable FAR/DFARS clauses.
To submit a quote, Offerors must download and review the following attachments:
-
Combined Synopsis-Solicitation Text
-
Attachment 1: Performance Work Statement (PWS)
-
Attachment 2: Pricing Sheet
-
Attachment 3: Department of Labor Wage Determination
-
Attachment 4: Equipment Inventory List
All quotes and questions must be submitted electronically to the Contract Specialist, Regina Flowers, at regina.d.flowers.civ@health.mil.
-
Question Deadline: 16 June 2026 at 09:00 AM EDT
-
Quote Submission Deadline: 01 July 2026 at 08:00 AM EDT
(Note: Please do not submit quotes through the SAM.gov portal; email them directly to the Contract Specialist).
Update #1 ·
The 88th Medical Group (88 MDG) at Wright-Patterson Air Force Base (AFB), Ohio, has a requirement for non-personal services to provide comprehensive preventive maintenance and on-call repair services for commercial food service equipment. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and transportation necessary to ensure the continuous operation of equipment located at the Nutritional Medicine Flight (Building 830) in accordance with the attached Performance Work Statement (PWS).
(Note: This is a re-solicitation of previously canceled requirement HT940726E002. This requirement is now being solicited on an Unrestricted basis).
KEY STANDARDS:
The Contractor will be required to perform scheduled quarterly Preventive Maintenance (PM) and provide on-call remedial and emergency repair services (including a mandatory 4-hour on-site response time for emergencies). Technicians must possess current, relevant commercial equipment certifications (e.g., HVAC Level II, EPA 608 Universal) and a minimum of five (5) years of corporate experience in commercial kitchen equipment repair. Additionally, IAW FAR 52.223-23, replacement parts must be ENERGY STAR® or FEMP-designated to the maximum extent practicable.
ACQUISITION STRATEGY:
-
Solicitation Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
-
Set-Aside: Unrestricted (Full and Open Competition)
-
NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment Repair and Maintenance (Size Standard: $12.5M)
-
Source Selection: Best Value Tradeoff (Evaluating Technical Capability, Past Performance, and Price).
PERIOD OF PERFORMANCE:
The contract will consist of a 12-month Base Period and four (4) 12-month Option Periods.
-
Base Period: 1 August 2026 – 31 July 2027
INSTRUCTIONS TO OFFERORS:
This announcement constitutes the only solicitation; a separate written solicitation document will not be issued. Offerors must review the attached Combined Synopsis/Solicitation document for complete instructions, evaluation criteria, and applicable FAR/DFARS clauses.
To submit a quote, Offerors must download and review the following attachments:
-
Combined Synopsis-Solicitation Text
-
Attachment 1: Performance Work Statement (PWS)
-
Attachment 2: Pricing Sheet
-
Attachment 3: Department of Labor Wage Determination
-
Attachment 4: Equipment Inventory List
All quotes and questions must be submitted electronically to the Contract Specialist, Regina Flowers, at regina.d.flowers.civ@health.mil.
-
Question Deadline: 16 June 2026 at 09:00 AM EDT
-
Quote Submission Deadline: 01 July 2026 at 08:00 AM EDT
(Note: Please do not submit quotes through the SAM.gov portal; email them directly to the Contract Specialist).
Files
| File | Type | Posted |
|---|---|---|
| Amendment 1_COMBINED SYNOPSIS.pdf | ||
| Attachment 1 PWS.pdf | ||
| Attachment 4 Equipment Inventory.pdf | ||
| Attachment 2 - Pricing Sheet.xlsx | XLSX spreadsheet | |
| COMBINED SYNOPSIS.pdf | ||
| Attachment 3-Wage Determination.pdf |
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