Preventive Boiler Maintenance at the US Embassy, London

The U.S. Embassy London requires a contractor to provide preventive boiler maintenance services in accordance with the attached Statement of Work, in a safe, reliable, and efficient operating condition. The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the relevant equipment or system in accordance with the manufacturer's specifications and the frequencies specified in the SOW. . 

An award will be made to the lowest priced, technically acceptable offeror who is a responsible Contractor. The Government may award a Purchase Order / Contract based on an initial offer without discussion. Any awards made are firm fixed price type agreements and payments for services will be made after the services based on quantities and unit prices only to the extent specifically provided in the contract. Contractors should submit invoices for payment after full completion of the services. Payment is made by electronic funds transfer to contractor’s bank account.

Only companies specializing in this field should express interest in this opportunity.

We will hold a site visit at the US Embassy, London, CAC Main, 33 Nine Elms Lane, London, UK, on Thursday February 12th, 2026, at 10.30am local time. Names of attendees need to be submitted to procurement_box5@state.gov by Friday, February 6th, 2026, at 5:00pm local time. 

Questions will be due by Wednesday, February 18, 2026, at 5:00pm. Answers to these questions will be returned by Monday, February 23, 2026, at 5:00pm local time.

Quotations are due by 17:00 on or before March 3rd, 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to Procurement_Box5@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Interested parties should download the RFQ package attached and provide their quotation to Procurement_Box5@state.gov, referencing I.D. # 19UK5626Q0017 in the Subject Line, before 1700 GMT on March 3rd, 2026.