Boiler Maintenance Statement of Work.pdf

STATEMENT OF WORK FOR

PREVENTIVE MAINTENANCE SERVICE CONTRACT

Dual Fuel Boilers (Gas and Deisel).

United States Embassy in London -UK

22nd January 2026.

American Embassy, London/RFQ 19UK5626Q0017 – UNCLASSIFIED - U.S. Department of State

TABLE OF CONTENTS

Section Page

DESCRIPTION

PRICING

NOTICE TO PROCEED

EQUIPMENT AND PERFORMANCE REQUIREMENTS

HOURS OF PERFORMANCE

ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

SCHEDULED PREVENTIVE MAINTENANCE

PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

SOFTWARE, LICENSES AND PASSWORDS

DELIVERABLES

INSURANCE REQUIREMENTS

LOCAL LAW REGISTRATION

QUALITY ASSURANCE PLAN (QAP)

TRANSITIONS/CONTACTS

SUBMISSION OF INVOICES

HEALTH AND SAFETY, WELFARE AND ENVIRONMENTAL PROCEDURES………….14

EXHIBIT A – STATEMENT OF WORK ……………………………………………………..15

EVALUATION CRITERIA………………………………………………………………..……20

DESCRIPTION

The American Embassy in London requires preventive maintenance services for the building combination fired (gas & diesel) boilers. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. Please see section

6.2.3 for security requirements.

1.1 Type of Contract

This is a firm-fixed price contract for services paid at the rates indicated below. These rates include all costs associated with services in accordance to Standard Form-18, Work Statement, including materials, labor, insurance, overhead, profit and VAT. Prices for all Contract Line- Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

Please note: the US Embassy London Finance system can only make payments to bank accounts in the currency of the country in which the bank account is based. Contractors should therefore quote in the currency of the country in which the bank account they intend to receive payment into is based. Therefore, if you have a UK bank account, you should quote in GBP, if you have a US bank account you should quote in US dollars.

1.2 Period of Performance

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than May 15, 2026, subject to the attached FAR clauses.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

001 Annual Service 3 Annual 1

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

101 Annual Service 3 Annual 1

Total Option Year 1

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

201 Annual Service 3 Annual 1

Total Option Year 2

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year

301 Annual Service 3 Annual 1

Total Option Year 3

CLIN Description Quantity of Equipment

Type of services No. of service Unit price / service Total per year

401 Annual Service 3 Annual 1

Total Option Year 4

2.6. Total for all years: Base Year:

Option Year 1:

Option Year 2:

Option Year 3:

Option Year 4:

TOTAL Excluding VAT:

TOTAL VAT @ 20%:

TOTAL Cost including VAT @ 20%:

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be completed outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer and the award of a government purchase order or payment by a government purchase card.

Repair Labor Rates + VAT Base Year: Per hour Option Year 1: Per hour Option Year 2: Per hour Option Year 3: Per hour Option Year 4: Per hour

2.8 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected in each performance period. The portions of the solicitation subject to VAT are: 100%.

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable Health and Safety certifications, licenses and permits and any other necessary documents required, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The Embassy in London requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1) Equipment Description: The following boilers are located in boilers room of the American Embassy – London

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The boilers shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 5:00 PM Monday through Friday. No work shall be performed on US Government and local holidays. The following link lists the holidays https://uk.usembassy.gov/holidays/

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business

Equipment Manufacturer Model Serial Number Specifications

BOILER 1 FULTON VANTAGE VTG-2000DF,

Riello RLS 100 Burner AP219805 561 kW output heat into water

BOILER 2 FULTON VANTAGE VTG-2000DF,

Riello RLS 100 Burner AP219806 561 kW output heat into water

BOILER 3 FULTON VANTAGE VTG-2000DF,

Riello RLS 100 Burner AP219807 561 kW output heat into water https://uk.usembassy.gov/holidays/ or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and allow for clearance vetting on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager or COR at least one (1) week prior to the visit.

6.2.2 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on their uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.3 Standards of Conduct

6.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.3.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.3.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

6.3.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

6.3.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

7.1.3. Exclusion. This contract does NOT include repairing equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager or COR and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer.

A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager or COR to procure.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment detailed within this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, SDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolants, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs are not included in this contract. See 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to

Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of all software and licenses needed to control or to adjust the communications module shall be given to the post, free of charge, upon completion of the work.

10. DELIVERABLES

Provide a typewritten report for the Post Facilities Manager or COR containing following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel (#6.2)

1 30 days after contract award COR

Certificate of Insurance (#11.2) 1 30 days after contract award CO PM Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $5,000,000.00

Cumulative: $5,000,000.00

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13. QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 14 & Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines whether the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor:

Contracting Officer’s Representative, (COR) Kasim Al Bayati albayatikl@state.gov@state.gov

The COR will be the contractor’s point of contact at the U.S. Embassy, all questions concerning coordination of service activities while at post shall be directed to the COR,

15. SUBMISSION OF INVOICES

Upon the award of the services, the Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, mailto:albayatikl@state.gov@state.gov if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation and includes the purchase order number.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy payment office, whichever is later. Invoices shall be sent to londonfmcinvoices@state.gov or to the US Embassy by post.

Invoices sent to any other address will not be accepted or processed for payment.

Standard US Government payment terms of 30 days from receipt of a correct and proper invoice apply.

Important Notice - The Vendor is requested to state on all invoices any prompt payment discounts extended.

Please send only one invoice using either post or email, sending multiple copies in multiple formats will create additional paperwork and potentially cause delays in processing.

16. HEALTH AND SAFETY, WELFARE AND ENVIRONMENTAL PROCEDURES

16.1.1 The maintenance contractor shall provide the COR with all site specific Risk

Assessments and Method Statements prior to commencement of works.

16.1.2 After surveying the facilities and the relevant equipment, the contractor shall inform the US Government of any health and safety concerns or special requirements so their work can be carried out safely. This information will have to be included in the contractor’s cost proposal.

16.1.3 It is the contractor’s responsibility to ensure that all their employees are equipped with certified safety equipment (PPE) to complete the tasks as requested within this document and provided attachments, and in accordance with the contractors method statements and health & safety plan.

16.1.4 Restrooms and welfare facilities are available for the use of the contractor at the US Embassy.

16.1.5 The contractor shall be responsible for the safe and environmentally friendly disposal of all redundant materials, parts and consumables. Safe disposal records copies shall be provided to the Embassy after each visit.

16.1.6 All work shall comply with the local Health and Safety regulations in the UK. The link to the website is www.hse.gov.uk mailto:londonfmcinvoices@state.gov

EXHIBIT A

Statement of Work

I. GENERAL INFORMATION:

The United States Embassy in London requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s boilers.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT:

II. GENERAL REQUIREMENTS:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

The Government will make available to the contractor the following manuals:

• Fulton Vantage O&M – Attachment A.

IV. SCOPE OF WORK - - BOILER PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

If any discrepancies are found with the boilers that are not covered under this scope of work, then the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

Equipment Manufacturer Model Serial Number Specifications

Location

BOILER 1 FULTON VANTAGE VTG-2000DF,

Riello RLS 100 Burner AP219805 561 kW output heat into water Boilers Room

BOILER 2 FULTON VANTAGE VTG-2000DF,

Riello RLS 100 Burner AP219806 561 kW output heat into water Boilers Room

BOILER 3 FULTON VANTAGE VTG-2000DF,

Riello RLS 100 Burner AP219807 561 kW output heat into water Boilers Room

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only approved and qualified personnel to do maintenance work on this equipment.

At a minimum, the following work shall be performed:

BOILERS

MAINTENANCE PROCEDURES

Gas and Oil Boiler:

Annual

1. Lubricate motors and equipment bearings.

2. Test fan and air pressure interlocks.

3. Check main burner fuel safety shutoff valves for leakage.

4. Inspect and clean the horizontal flue.

5. Analyze combustion.

6. Check low fire start interlock.

7. Check high pressure / temperature interlocks.

8. Check high- and low-pressure interlocks on gas train.

9. Check the pressure in the heating system and in the expansion tank, adjust pressure as needed.

10. Check diagnostics and settings of the control module.

11. Manually lift safety valve by hand.

12. Visually check the flue gas vent piping and combustion air piping for any signs of blockage, leakage or deterioration.

13. Inspect the boiler relief valve and the relief valve discharge pipe for signs of weeping or leakage.

14. Check the condensate drain system (drain line, PVC fittings and drain trap) for blockages (condensing boilers).

15. Check combustion chamber for air or gas leaks.

16. Check and adjust settings of the burner to settings recommended by the manufacturer.

17. Check breakers and the master switch for proper operation. Check all electrical connections for tightness. Re-amp as necessary.

18. Check the main gas-feeding pipe. Check for corrosion; check the operation of the gas pressure gauge and the main valve.

19. Inspect and clean oil burner gun and ignition assembly, where applicable.

20. Check flame failure system components.

21. Inspect fuel system for leaks and change fuel filter element, where applicable.

22. Clean low water cutoff

23. Check oil pump strainer, filter

24. Clean air cleaner and air/oil separator

25. Clean air pump coupling alignment

26. Inspect refractory

27. Remove and clean oil preheater

28. Check piping and wiring of all interlocks and shutoff valves.

29. Recalibrate all instruments, indicating and recording gages.

30. Perform a slow drain test for low water cut-off.

31. Check combustion control system.

32. Check oil atomizers and strainers.

33. Test boiler safety valves according to ASME/ Local regulations.

34. Check all equipment coils and diaphragms.

1. Perform a pilot turndown test.

2. Recondition or replace low water cut-off.

3. Check gas drip leg and gas strainer.

4. Clean boiler fireside surfaces.

5. Drain boiler, open manholes, handholes, and clean water sides.

6. Have boiler inspected by a commissioned inspector.

7. Clean burner and fans.

8. Inspect and replace burner refractory material.

9. Inspect and replace gaskets.

10. Check operation of safety valves

11. Leak test all fuel valves.

12. Test operation of all controls and safety devices.

13. Adjust combustion - ensuring the burners are properly mixing the air and fuel and re-establishing the most appropriate amount of excess air throughout the operating range of the boiler. A combustion analyzer should be used to adjust air-fuel ratio for maximum operating efficiency.

14. Check the operation of the heating pumps.

15. Check the operation of the heating water supply valve.

16. Overhaul feed water pumps.

17. Clean and inspect combustion exhaust flues.

18. Test and re-certify boiler monitoring system.

19. Assess combustion performance, internal condition of combustion chambers, and visible flue terminations

20. Complete the annual Gas-Safe check and Certification as per the local regulations.

21. Complete the annual Oil Firing checks and Certification as per the local regulations.

PANEL, ELECTRONIC CONTROLS:

Annual:

1. Inspect and clean all interior cabinet surfaces, check for component and hardware damage, missing components, improper components, etc.

2. All compartments shall be inspected for damage and proper operation, including associated power or control wiring, thermostats, etc.

3. Check all auxiliary switches and contactors for proper operation.

4. Check and inspect all control wiring as noted/required herein.

5. Check and inspect any control power circuit breakers and fuses, including fuse holders for damage, signs of electrical failure, overheating, tracking/corona and check/inspect all connected wiring and inspect terminals for proper torque/tightness.

6. Verify condition of control cabinet, which house flame safeguard control, programming timer, burner motor starter, fuses, transformer, alarm bell etc.

7. Record results.

8. Complete the annual Gas-Safe check and Certification as per the local regulations.

9. Complete the annual Oil Firing Technical Association (OFTEC) checks and Certification as per the local regulations.

10. Replace battery where applicable.

Spare Parts and Expendables Inventory.

At a minimum, the Contractor shall check that the following spare parts are maintained on-site and inform the COR if any of these spare parts are not maintained and if there are any other required spare parts.

• 5-20-201621 ELECTRODE, F-SERIES/RIELLO, GAS SIDE WITH WIRING

HARNESS

• 5-20-201628 ELECTRODE, F-SERIES/RIELLO, OIL SIDE WITH

WIRINGHARNESS

• 2-30-000807 NOZZLE, OIL, 5.0GPH-60 DEG (#C5222450)

• 2-30-000803 NOZZLE, OIL, E5.00GPH-45DEG, (#C5222470)

• 2-12-001033 GASKET, BURNER DISCHARGE SLEEVE

• 2-12-003021 GASKET, SECONDARY CHAMBER DOOR

• 2-45-000263 FUSE, TIME DELAY J, 35 AMP (JTD035ID)

• 2-45-000365 FUSE, CC FAST ACTING, 8 AMP

• Fulton Boiler 2-45-000366 FUSE, CC FAST ACTING, 4 AMP (KLKD004)

• 2-45-000266 FUSE, TIME DELAY J, 15 AMP (JTD015ID)

• 2-45-000589 FUSE, NON-INDICATING TIME DELAY CUBE, 3 AMP 600 V

(TCF3RN)

• 2-45-000516 FUSE, NON-INDICATING CUBE, 10 AMP (TCF10RN)

• 2-45-000998 FUSE, TIME DELAY CC, 4 AMP (KLDR004)

• 2-45-000489 RELAY, DPDT, 24V-DC (700-HA32Z24)

• 2-40-000843 CONTROL, RELAY, 4 POLE, 700-HC24A

• 2-40-000878 CONTACTOR, 120V, COIL 7A 1NO CONTACT S00 FRAME,

3RT2015-1AK61 CONTACTOR, 7 AMP

• 2-40-000648 RELAY, SOLID STATE OVERLOAD 1-4A AUX CONTACT S00

FRAME, 20AMP

• 2-40-000801 PROBE, THERMOCOUPLE, WITH 20' LEAD WIRES, SPEC

006-00-004-240 TYPE J, 4"

• 2-45-000309 SWITCH, BLACK TWO POSITION PUMP SELECTOR BOILER

ON/OFF/RUN, XB5AD21

• 2-45-000412 PANEL, GREEN LED AB LIGHT NEMA4, 120V, XB5AVG3

• 2-40-000795 BUTTON, BLACK PUSH, N/O CONTACT M/R, LWCO IN

DOOR, SB5AA21

• 2-40-000389 PRESSURE SWITCH, LOW GAS PRESSURE, SIEMENS, 7-

55"WC, (QPL31.140M00)

• 2-40-000390 SWITCH, HIGH GAS PRESSURE SWITCH WITH MANUAL

RESET, 2"-20"WC (QPH31.050M00)

• 2-40-000884 VALVE, AIR/GAS RATIO, SKP25.011U1 120V W/BLACK

SPRING

• 2-40-000476 CONTROL, LMV36.520A1, 120V (PROGRAMMING

REQUIRED)

• 2-40-000863 CONTROLLER, PROCESS, YOKOGAWA UT32A-000-11-00

EVALUATION CRITERIA

Requirements for Submission of Offer:

A. In order for a quotation to be considered, the contractor must provide:

1. Proof of licenses and permits required by local law (see DOSAR 652.242-73 in Section

2). If the offeror already possesses the locally required licenses and permits, a copy shall be provided.

2. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work.

3. Evidence of the technicians’ training, qualifications, experience and expertise in providing preventive boiler maintenance to the equipment stated herein.

4. Proof of demonstrable experience in undertaking similar projects including three (3) references.

5. Detailed description of their experience with Fulton Vantage VTG-2000DF, Riello RLS 100 burner boilers.

6. Proof of Health and Safety regulations and certifications required.

7. Proof of all insurance (such as public and employer’s liability) and accreditation as may be required under applicable UK law. A copy of the certification of insurance or a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

8. Strategic plan for the preventive boiler maintenance services to include but not limited to:

(a) A work plan taking into account all work elements in the above statement of work.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained.

9. If sub-contracting out the work, provide documentation demonstrating an established sub-contractor relationship with the proposed vendor for the past 3 years and evidence of payment of services rendered under prior contracts.

10. Vendors must provide evidence that the offeror/quoter operates an established business with a permanent address and telephone listing in the United Kingdom that can be confirmed on Companies House.

11. A signed and completed SF-18.

12. A completed Section 2 – Pricing (2.1 to 2.7 inclusive)

13. A complete price list for all spares.

DEFINITIONS AND ACRONYMS USED

Contractor. Name used to refer to the organization with whom the US Government wish to enter into a contract. Other equivalent names for this are “maintenance organization”, “service provider” and “vendor”.

CO. Contracting officer. A person in the US DOS with the authority to enter into, administer and/or terminate contracts and make related determinations and findings.

COR. Contracting officer representative. A person in the US DOS who is responsible for the technical direction and evaluation of the contractor performance.

END OF STATEMENT OF WORK