SF 18 - 19UK5626Q0017.docx
DOCX document 43 KB Posted
- Solicitation number
- 19UK5626Q0017
- Issued by
-
Department of State US Embassy London
About this file
This is a Standard Form 18 Request for Quotation (RFQ) issued by the American Embassy Procurement Office in London for preventive maintenance services on dual fuel boilers at the US Embassy facility located at 33 Nine Elms Lane, London SW11 7US. The RFQ number is 19UK5626Q0017, issued on February 1, 2026, with quotations due by March 3, 2026, at 5:00 PM local time. The requirement covers a base year plus four option years of annual preventive maintenance services for three pieces of dual fuel boiler equipment, with services to be provided on weekdays (Monday through Friday). Quoters must provide pricing for annual preventive maintenance visits for each contract year and may also submit fixed hourly labor rates for repair services if applicable. All pricing should be quoted in the applicable currency and exclude VAT.
The RFQ is not a small business set-aside. Quotations must be submitted electronically to Procurement_Box5@state.gov and must be in English. A mandatory site visit was scheduled for February 12, 2026, at 10:30 AM, with attendee names due by February 6, 2026. Questions were due by February 18, 2026, with answers provided by February 23, 2026. Award will be made to the lowest priced, technically acceptable offeror on a firm fixed price basis. The procuring activity is the Department of State US Embassy London. Only companies specializing in boiler maintenance services are encouraged to submit quotations, and all required documentation and certifications must accompany the submission for technical evaluation.
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Text version
REQUEST FOR QUOTATION (THIS IS NOT AN ORDER)
THIS RFQ IS NOT A SMALL BUSINESS SET-ASIDEIS
X
PAGE OF PAGES
1. REQUEST NO.
19UK5626Q0017
2. DATE ISSUED
2/01/2026
3. REQUISITION/PURCHASE REQUEST NO.
PR15792512
4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2
AND/OR DMS REG. 1
RATING
5a. ISSUED BY American Embassy, Procurement Office, 33 Nine Elms Lane, London SW11 7US
6. DELIVER BY (Date) - TBA
| 5b. FOR INFORMATION CALL (NO COLLECT CALLS) |
| 7. DELIVERY |
OTHER
NAME
Susan Perry – Procurement Office, American Embassy 33 Nine Elms Lane London SW11 7US
TELEPHONE NUMBER
Mob: 07710 692855
| X |
| FOB DESTINATION |
(See Schedule)
AREA CODE
| NUMBER |
| 9. DESTINATION |
a. NAME OF CONSIGNEE American Embassy, London
8. TO:
| a. NAME |
| b. COMPANY |
| b. STREET ADDRESS |
33 Nine Elms Lane
| c. STREET ADDRESS |
| c. CITY |
London
| d. CITY |
| e. STATE |
| f. ZIP CODE |
| d. STATE |
| e. ZIP CODE |
SW11 7US
10. PLEASE FURNISH QUOTATIONS TO THE
ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date) 3nd March 2026 at 17:00 PM IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.
11. SCHEDULE (Include applicable Federal, State and local taxes)
ITEM NO.
(a)
SUPPLIES/ SERVICES
(b)
QUANTITY
(c)
UNIT
(d)
UNIT PRICE
(e)
AMOUNT
(f)
1.
2.
2a
2b 2c
2d 2e
3.
In accordance with the Government’s Statement of Work attached the following services are required:
Cost to provide preventive maintenance service of dual fuel boilers within the US Embassy, London for the period of: Base year and 4 option years:
Cost per Preventative Maintenance, to include:
a) Base year - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 3 Cost per Preventative Maintenance, to include:
b) Option Year 1 - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 3 Cost per Preventative Maintenance, to include:
Option Year 2 - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 3 Cost per Preventative Maintenance, to include:
Option Year 3 - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 3 Cost per Preventative Maintenance, to include:
Option Year 4 - Annual Service for Weekdays (Mon – Fri) (Ex VAT) – Quantity of equipment - 3
Should labor rates be required, the cost for fixed hourly call rates are:
(All costs below are excluding VAT)
Repair Labor Rates + VAT Base Year:
Option Year 1:
Option Year 2:
Option Year 3:
Option Year 4:
For the offer to be technically evaluated, the Contractor shall submit all of the required documentation as detailed within page 20, titled Evaluation Criteria/Exhibit A – Statement of Work.
Visit
Hr
Hr
Hr
(State currency)
(State currency)
| 12. DISCOUNT FOR PROMPT PAYMENT |
| a. 10 CALENDAR DAYS (%) |
| b. 20 CALENDAR DAYS (%) |
| c. 30 CALENDAR DAYS (%) |
| d. CALENDAR DAYS |
| NUMBER |
| PERCENTAGE |
NOTE: Additional provisions and representations are are not attached.
13. NAME AND ADDRESS OF QUOTER
| 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION |
| 15. DATE OF QUOTATION |
a. NAME OF QUOTER
b. STREET ADDRESS
16. SIGNER
| a. NAME (Type or print) |
| b. TELEPHONE |
c. COUNTY
AREA CODE
| d. CITY |
| e. STATE |
| f. ZIP CODE |
| c. TITLE (Type or print) |
| NUMBER |
| AUTHORIZED FOR LOCAL REPRODUCTION | STANDARD FORM 18 (REV. 6-95) |
| Previous edition not usable | Prescribed by GSA-FAR (48 CFR) 53.215-1(a) |
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