Preventative Maintenance Services for Building Automation System (BAS) of Chancery
Closed Pre-Solicitation Posted
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- Solicitation number
- 19NP4026Q0009
- Agency
-
US Embassy Kathmandu
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Kathmandu Bagmati 44600 Nepal
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through the US Embassy Kathmandu in Nepal, is seeking quotations for Building Automation System (BAS) Preventative Maintenance services. The contractor will be responsible for providing preventative maintenance, investigation and troubleshooting, adjustments, trend and alarm configuration, and overall functionality evaluation of the BAS at the embassy facility located in Kathmandu. The procuring agency requires that the contractor supply all necessary managerial, administrative, and direct labor personnel, as well as transportation, tools, instrumentation, equipment, and supplies. Key qualifications include the requirement for manufacturer-certified technicians to perform the BAS PM services. The government will evaluate proposals on an initial offer basis without discussion, meaning award may be made based on the first submission received. The pre-solicitation notice was posted on March 12, 2026, with a response deadline of March 27, 2026, and quotations must be submitted electronically to KTMContracts@state.gov in Microsoft Word, Excel, or PDF format with a maximum file size of 20MB.
This procurement does not utilize any small business set-aside designation, allowing all responsible sources to submit quotations for consideration. The contract will be structured as a firm fixed price award with a base performance period of one year, followed by three optional one-year periods at the government's discretion, providing potential for multi-year engagement. The notice does not specify award values or budget ranges, nor does it identify any current incumbent contractors. Prospective offerors must be registered in the SAM Database prior to contract award in compliance with federal acquisition regulations. The primary point of contact for inquiries is Albina Collingham at the embassy, with secondary contact Vineet Chaudhary available for additional information regarding this procurement opportunity.
Notice text
The requirement is for the providing of Building Automation System (BAS) Preventative Maintenance (PM) services to the U.S. Mission. The BAS PM work required shall include, but is not limited to: Preventative Maintenance; Investigation & troubleshooting; Adjustments; Trend & Alarm configuration; etc. The Contractor shall provide all necessary managerial, administrative and direct labor personnel as well as all transportation, tools, instrumentation, equipment and supplies required to perform the Services. The Contractor shall provide the services of qualified, trained, manufacturer certified technicians to perform the required BAS PM Services. The Contractor shall also provide further evaluation of the overall functionality of the BAS based on concerns and input provided to the Contractor by the Facility Manager (FM) and Facility Maintenance Staff (FMS).
Files
| File | Type | Posted |
|---|---|---|
| PrA-PreSolicitation SAM Notice_PMSC for BAS.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| RFQ_19NP4026Q0009_PMSC for BAS Chancery | Solicitation | |
| This notice | Pre-Solicitation |
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