Preventative Maintenance Services for a HI-SCAN 180180-2is Pro X-Ray scanner.

The Department of Agriculture Animal and Plant Health Inspection Service (APHIS) is soliciting quotations for on-site preventative maintenance services for a HI-SCAN 180180-2is Pro X-Ray scanner through Request for Quotation (RFQ) 12639526Q0086. The solicitation requires contractors to provide one annual preventative maintenance visit, one annual radiation verification in accordance with OSHA standards, and priority on-site repair coverage with a 24-hour response time for equipment failures, including all parts, labor, and travel expenses. Contractors must submit detailed cost proposals itemizing labor, materials, overhead, profit, and estimated service times in firm fixed-price format. Evaluation will be based on technical approach, price fairness and reasonableness, and past performance, with an acceptable or neutral past performance rating required. Quotations are due by April 7, 2026, at 5:00 PM ET, with the contracting officer identified as Kathleen Melby.

This is a noncompetitive, single-source acquisition with no small business set-aside, restricted to Smiths Detection Inc. (UEI: FHKLJV1NP651, located in Edgewood, Maryland), the sole manufacturer of the equipment and only authorized service provider with certified technicians. The contract is structured as a firm fixed-price award with a base period of one year (May 1, 2026 to April 30, 2027) and four optional one-year renewal periods extending through April 30, 2031, for a maximum five-year contract duration. The single unit to be serviced is Serial Number 191583, located at the USDA National Bio and Agro Defense Facility (NBAF) Warehouse in Manhattan, Kansas. All contractor personnel must comply with NBAF security requirements, including background checks, and technicians are restricted to the external distribution center only. Service documentation must be submitted within two weeks of completed work, and invoices shall be submitted through the Invoice Processing Platform at www.ipp.gov.