Attachment 1 - Statement of Work.docx

1. BACKGROUND

United States Department of Agriculture (USDA) Animal Plant Health Inspection Service (APHIS) National Bio and Agro Defense Facility (NBAF) Veterinary Services (VS)

This requirement is for the United States Department of Agriculture, Animal Plant Health and Inspection Service, National Bio and Agro Defense Facility (NBAF) in Manhattan, Kansas. As the Nation's veterinary authority, Veterinary Services improves the health, productivity, and quality of life for animals and people, and maintains and promotes the safety and availability of animals, animal products, and veterinary biologics. The NBAF facility helps protect the nation’s agriculture, farmers and citizens against the threat and potential impact of serious animal diseases.

2. OBJECTIVE

The objective of this acquisition is to obtain an On-site level service plan for NBAF’s (1) HI-SCAN 180180-2is Pro X-ray scanner. The contractor shall provide all necessary labor, materials, equipment, and supervision to perform the maintenance requirements.

3. ORDER TYPE

This solicitation will result in the award of a firm‐fixed‐price order for base plus 4 years.

4. SPECIFICATIONS

The contractor shall preform the following services in support of the service contract:

4.1 One annual preventative maintenance visit with all parts and travel for the machine. This will include all routine inspections, cleaning, and minor adjustments to maintain equipment’s functionality.

4.2 One annual radiation verification to ensure its safety and accuracy of the machine in accordance with OSHA standard 29 CFR 1910.1096. Provide radiation (RAD) report and service documents within 2 weeks of completed service/repair.

4.3 The machine covered under the priority on-site service contract shall be covered for any failures of the equipment, including normal wear and tear, but excluding user-caused issues or damages.

This includes all parts, labor, travel time, and expenses. Normal wear and tear include the gradual deterioration of the X-ray machine and its components resulting from routine use. Examples are the natural degradation of consumable parts (e.g., filters, gaskets, belts), slight loss of efficiency, or minor mechanical wear that does not affect the machine’s ability to function properly. User-caused issues refer to any damage, failure, or malfunction of the X-ray scanner caused by improper use, misuse, or negligence. User-caused issues are not covered under the contract and will be billed separately. Repairs will be initiated any day of the week, including weekends and holidays, provided the site is available to receive the technician.

4.3.1 Repairs should be expected to start within 24 hours of confirmation that onsite repair is required, and parts arrive (if replacement parts are needed). Shipping of replacements parts shall be handled via overnight shipment with any freight being expedited.

4.3.2 Machine Covered: (1) HI-SCAN 180180-2is Pro X-ray scanner; Serial Number 191583.

4.4 The Contractor shall furnish a detailed cost proposal, including all prime and sub pricing showing labor cost, material cost, OH and Profit and estimated service times to provide material and services, and any associated travel costs. Proposal must be in whole dollars, no cents.

4.5 The Contractor shall work with COR to ensure project is accomplished in a timely manner.

4.6 Shutoff of utilities, if required, shall be scheduled no less than fourteen (14) working days in advance.

5. SERVICE OF PRODUCT

5.1 Services shall be made (FOB Destination) to the following location within 14 calendar days following contract award:

USDA NBAF EDC

1200 Kretschmer Dr Suite 100 Manhattan, KS 66503

5.2 The contractor shall schedule services at a minimum of 72 hours in advance which must include providing the service technicians(s) name(s), technician’s company name, date, and estimate of arrival for access to NBAF External Distribution Center at NBAF.Dock@usda.gov.

5.3 Arrival of technician shall be arranged with the following Technical Point of Contact at least two weeks in advance.

Benjamin Cornelius Material Examiner and Identifier National Bio and Agro‐Defense Facility USDA Animal and Plant Health Inspection Service (APHIS) P.O. Box 1807 – Manhattan, KS 66505 Email: benjamin.cornelius@usda.gov Cell: (785) 473-1311

6. SAFETY AND SECURITY REQUIREMENTS

6.1 The technician shall comply with all established security policies at NBAF.

6.1.1 Work shall be confined to the areas the service resides in the external distribution center. Contractor/Subcontractor will not need access to NBAF secure complex. The technician will also be escorted by a USDA employee while at the distribution center.

6.1.2 Failure to comply with access requirements shall be adequate grounds for removal of the contractor/subcontractor employees from the site and barring further site access to individuals.

6.2 If any visitor(s) are NOT US Citizens, a Name Trace must be approved prior to completion and submission of the background check. If US Citizen, but born outside of US, proof of citizenship is required.

6.3 Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, confined space entry plan, safety plan or take other precautions as may be required by law or local authorities of the protection and security.

6.4 Contractor/subcontractor will comply with all radiation safety standards, including ensuring that the equipment is safe to use, and the vendor is knowledgeable about radiation protection.

6.5 IAW 41 CFR 102-74.370, All visitors including their packages, hand carried items and vehicles are subject to inspection upon entry, exit and at any time while on NBAF property. Ensure that all visitors are made aware of Prohibited items BEFORE their scheduled NBAF Visit.

Prohibited Items:

· Firearms or similar devices - to include BB, Pellet, Compressed air, Flare guns and Slingshots

· Knives with blades bigger than 2 1/2 inches

· Axes & hatchets

· Bows and arrows

· Billy clubs

· Brass knuckles

· Martial arts weapons

· Explosives or combustible chemical compounds and mixtures

· Fireworks

· Gunpowder

· Flammable liquids - gasoline, turpentine, paint thinner (unless exempt)

· Disabling chemicals

· Mace, pepper spray, etc.

7. INVOICES

Invoices shall be submitted through the Invoice Processing Platform (www.ipp.gov). Payments will be made according to the firm fixed prices established in the contract. Invoices shall be submitted in arrears and prepared in accordance with FAR 52.212‐4(g). Invoices shall reference the completed line-item number and description.