Preventative Maintenance Service for Hamilton NGS star pipetting instrument.

The Department of Agriculture's Animal and Plant Health Inspection Service Marketing and Regulatory Programs Business Services has issued a Special Notice for preventative maintenance services for a Hamilton NGS Star pipetting instrument. The notice, posted on May 23, 2025, with a response deadline of June 22, 2025, represents a limited source procurement opportunity. The contract is specifically targeting maintenance services for a specialized laboratory instrument used in scientific research. This special notice is structured as a sole source justification, indicating that only the original equipment manufacturer, Hamilton Robotics, is qualified to perform the required maintenance and calibration services. The procurement is categorized as a simplified acquisition with no specific set-aside designation.

The primary objective of this special notice is to secure a one-year service contract valued at $44,000 for two preventative maintenance service calls annually on the Hamilton NGS Star pipetting system. The justification emphasizes that Hamilton Robotics is the exclusive manufacturer and service provider for these instruments, with no other companies recognized or trained to perform maintenance and calibration. Contractors will need to understand the critical nature of maintaining high-accuracy laboratory equipment used in whole genome sequencing applications. The sole source justification is based on the unique technical requirements of the instrument and the exclusive nature of its maintenance, as permitted under Federal Acquisition Regulation (FAR) 13.106-1(b)(1). Eligibility is effectively limited to Hamilton Company, located in Reno, Nevada, due to the specialized nature of the equipment and maintenance requirements. The contract aims to ensure consistent performance, prevent potential breakdowns, and extend the operational lifespan of the critical scientific instrument.