A5 Sole source Justification signed.pdf

United States Department of Agriculture Limited Source/Brand Name Justification

FAR 13.106-1(b)(1) – Simplified Acquisitions

1. Identification of the agency and the contracting activity.

1a. Requesting Activity Agency:

USDA APHIS VS NVSL

1920 Dayton Ave Ames IA 50010

1b. Contracting Activity:

USDA APHIS MRP AAMD

250 Marquette Ave, Suite 410 Minneapolis, Minnesota 55401

2. Description of supply or service required to meet the agency’s needs.

Preventative maintenance, calibration and repairs for Hamilton robotics NGS star pipetting system.

3. The rationale or circumstances for limiting competition.

The instruments are produced and sold exclusively by Hamilton robotics. The vender do not recognize outside entities as being able to properly calibrate and maintain their instruments and do not train outside companies to perform these services. Hamilton Robotics company has the unique knowledge tools and qualifications to accurately service the robotic instruments. The proactive approach of contracting preventative maintenance calibration and repair services with Hamilton Company helps maintain consistent performance of the instrument, which is critical for applications requiring high accuracy, such as liquid handling of whole genome sequences in our laboratory. Repairs are an itregal part of this requirement, and verification that the critical parts are functioning to their optimal level. Proper maintenance improves performance and reduces unplanned breakdowns that disrupt workflows and increase expenses. Scheduled inspections and replacements of critical parts prevent inefficiencies such as slower task execution or reduced precision, which can lower operational efficiency. By maintaining consistent performance, preventative maintenance maximizes productivity, extends the system's lifespan, and safeguards the return on investment for automation solutions. No other company has the capability to perform these functions in a correct and efficient manner. The verification of all the parts of the instrument is critical to the functioning of the test and imperative to being completed correctly

4. A description of the market research conducted and the results or a statement of the reason market research was not conducted.

The Instruments are produced and sold exclusively by Hamilton robotics. They do not recognize any other outside entity as being able to properly Calibrate and maintain their instruments. Hamilton company does not train outside companies.

5. Estimated price, including all options, if applicable.

The one-year preventative maintenance for the Hamilton robotics NGS star pipetting system is $44,000

6. Recommended source(s).

Hamilton Company

4970 Energy Way Reno, Nevada 89502 USA www.Hamiltoncompany.com

Certifications

Supporting data that is the responsibility of technical or requirements personnel and which form the basis for this justification are accurate and complete to the best of my knowledge.

Patrick Camp, Microbiologist

The information contained in this justification is accurate and complete to the best of my knowledge and belief and in accordance with Federal Acquisition Regulation 13.106-1(b)(1), I hereby determine the circumstances described above deem only one source, or limited sources, reasonably available and competition is precluded for the reasons indicated in this document.

Jason Wilking Contracting Officer