Preventative Maintenance for Team EDS X-ray Spectroscopy Tool

The Defense Microelectronics Activity (DMEA) is procuring preventative maintenance services for their EDAX Energy Dispersive X-Ray Spectroscopy (EDS) equipment through a sole-source Request for Quote (RFQ HQ072726QMC01). The contract requires comprehensive preventative maintenance including a minimum of one scheduled preventative maintenance visit annually, unlimited on-site support visits for hardware repairs and component replacements, provision of latest TEAM software updates, and remote technical support Monday through Friday from 8:00 AM to 3:00 PM Pacific Time with a four-hour response time. Key qualifications include US citizenship for all personnel, advance notification requirements of two business days for on-site work, and compliance with extensive security protocols and badge requirements at the facility. The contract will be awarded as a firm-fixed price agreement with all-inclusive unit pricing for five line items (CLINs 0001, 1001, 2001, 3001, and 4001), each representing one year of service. Quotes must be submitted by 3:00 PM Pacific Standard Time on March 6, 2026, to Michael Cross at michael.d.cross38.civ@mail.mil, with no additional time for questions or clarifications noted in the solicitation.

This procurement carries no set-aside designation and is being pursued as a sole-source requirement from Gatan, Inc. (formerly EDAX prior to a January 2026 merger), the current service provider under previous contracts HQ072718C0002 and HQ072723P0009. The justification for sole-source procurement is based on proprietary equipment design, exclusive manufacturer support, and the risk of voiding remaining warranty if third-party service providers are engaged. The contract is structured with a base year and four one-year option years, providing up to 60 months of total duration with 60 days' preliminary notice and 30 days' final notice required for extension. The place of performance is Building 620, Room 134 (Lab 1) at McClellan Park, California 95652. Specific award values are not disclosed in the solicitation documents, and payment terms default to Net 30 unless alternative discount terms are proposed by the offeror.