Preventative Maintenance for Sterilizers, Sterilizer Washers and Chemical Dispenser located at 21st Company Dental Activity Marine Corps Base Hawaii

**Update 4 Aug 2025, Uploaded Question and Answers and revised documents- Peformance Work Statement - Amendment 1 and Quote Sheet - Amendment 1**

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is HT941025Q2084. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 effective 06/11/2025. The North American Industry Classification System (NAICS) Code for this acquisition is 811210. The size standard is $34.0 (millions of dollars). This is an unrestricted procurement, inviting full and open competition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.
This requirement is for non-personal services.
Defense Health Agency (DHA) Healthcare Contracting Division - West requests responses from qualified sources capable of providing the following:
Naval Health Clinic Hawaii seeks a maintenance contract to sterilizers, sterilization washers, and chemical dispensers located at 21st Company Dental Activity at Marine Corps Base Hawaii Kaneohe Bay. Services to include chamber cleaning of sterilizers and minor replacement, maintenance, repair and on-site support with a scheduled bi-annual preventative maintenance visit of all equipment listed in the PWS. Specific services provided in accordance with the Performance Work Statement (PWS). The anticipated period of performance is for a base year plus four (4) option years, 30 September 2025 - 29 September 2030.

See Attachments for Combined Synopsis/Solicitation, PWS, Past Performance Questionnaire and Quote Sheet

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services
The following is inserted as new paragraph (m) of the provision:
(m) QUOTER INSTRUCTIONS
The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the responsible Quoter, whose quote conforms to the solicitation and is the most advantageous (best value) to the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR AWARD section below. The Government will review the quotes received to determine if they are compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions, and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ instructions in order for their quote to be considered “compliant” with this RFQ. Only compliant quotes will be evaluated for award.
All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to nicole.e.ventinilla.civ@health.mil no later than 8:00 am PDT on Tuesday, July 29, 2025. Questions submitted after the specified date and time may not receive a response. Questions, along with
the Government’s responses, will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters.
Electronic Submission of Quotes: Quotations shall be submitted electronically via email to nicole.e.ventinilla.civ@health.mil .
Quoters are instructed to electronically submit their technical and past performance quotation in separate files, formatted in Portable Document Format (PDF) with a .pdf file extension as follows:
- FACTOR 1: Technical Capability:
Service
Ability to meet the statement of work shall be demonstrated by the offeror’s submission of a document that addresses how they will accomplish all applicable objectives, tasks and guidelines. The Quoter shall submit a document, not to exceed two (2) pages, demonstrating the Quoter’s technical capability (including OEM-certification or authorized reseller letter) to perform the required services in accordance with Attachment 1 (Performance Work Statement).
Offerors are cautioned against restating PWS requirements in their proposal, particularly with regard to technical requirements; and must state how all requirements will be met. Statements such as "the offeror understands" and "the offeror shall/can comply", along with reference or industry references does not reflect that the offeror understands the requirements and will likely result in a diminished evaluation rating.
- FACTOR 2: Past Performance:
The Quoter shall use Attachment 2 (Past Performance Questionnaire) to provide completed references for two (2) projects where you have provided RECENT and RELEVANT performance of the same or similar services required in this solicitation within the past three (3) years from the date of issuance of this RFQ. Past performance will be evaluated based on information from references provided and from authorized Government past performance systems and resources, including the Contractor Performance Assessment Rating System (CPARS).
RECENT is defined as services performed within the past three (3) years from the date of issuance of this RFQ. RELEVANT is defined as services the same as or similar to the services specified in the Performance Work Statement (PWS). Past performance information not meeting the above criteria will not be used for evaluation.
Quoters are instructed to electronically submit their pricing quotation in a separate file, formatted in Portable Document Format (PDF) with a .pdf file extension and a spreadsheet file with a .xlsx extension:
- FACTOR 3: Price:
The Quoter shall use Attachment 3 (Quote Sheet) to submit a firm-fixed-price for all contract line item numbers (CLINs) identified. Attachment 3 (Quote Sheet) shall be completed and signed, with acknowledgment of all amendments to the solicitation. No attempt to reformat or remove cells is authorized. Submission of pricing data shall be complete and accurate. Incomplete pricing may result in a Quoter’s quotation being deemed ineligible for award.
- Completed Provisions:
Quoters shall be registered in the System for Award Management (SAM) with the appropriate NAICS code and completed representations and certifications and shall not have any active exclusions listed within SAM. Additionally, the Quoter shall include one (1) copy of the following FAR provision(s) located within this RFQ that shall be completed and included with the quote:
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
LATE SUBMISSIONS MAY NOT BE CONSIDERED.
It is a Quoter’s responsibility, when transmitting its quote electronically, to ensure the quote’s timely delivery by transmitting the quote sufficiently in advance of the time set for receipt of quotes to allow for timely receipt by the Government no later than the date and time stated in this RFQ. Quoters shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. A Quoter risks the late receipt and rejection of a quote where it delays transmitting its quote until the last few minutes before the time set for receipt of quotes. Quotes that are received after the date and time stated in this RFQ will not be considered except at the discretion of the Contracting Officer; the Contracting Officer reserves full discretion to accept any late quotes at any time prior to award if it serves the best interest of the Government.
Quoters are responsible for submitting their quote in the format specified, consistent with requirements stated elsewhere in this RFQ. Quoters are asked to submit only the information required. Files that cannot be opened or are otherwise missing the required content are the responsibility of the Quoters. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award.
Quotations must be received no later than 8:00 am PDT on Tuesday, August 12, 2025.
(End of provision)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is HT941025Q2084. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 effective 06/11/2025. The North American Industry Classification System (NAICS) Code for this acquisition is 811210. The size standard is $34.0 (millions of dollars). This is an unrestricted procurement, inviting full and open competition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.
This requirement is for non-personal services.
Defense Health Agency (DHA) Healthcare Contracting Division - West requests responses from qualified sources capable of providing the following:
Naval Health Clinic Hawaii seeks a maintenance contract to sterilizers, sterilization washers, and chemical dispensers located at 21st Company Dental Activity at Marine Corps Base Hawaii Kaneohe Bay. Services to include chamber cleaning of sterilizers and minor replacement, maintenance, repair and on-site support with a scheduled bi-annual preventative maintenance visit of all equipment listed in the PWS. Specific services provided in accordance with the Performance Work Statement (PWS). The anticipated period of performance is for a base year plus four (4) option years, 30 September 2025 - 29 September 2030.

See Attachments for Combined Synopsis/Solicitation, PWS, Past Performance Questionnaire and Quote Sheet

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services
The following is inserted as new paragraph (m) of the provision:
(m) QUOTER INSTRUCTIONS
The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the responsible Quoter, whose quote conforms to the solicitation and is the most advantageous (best value) to the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR AWARD section below. The Government will review the quotes received to determine if they are compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions, and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ instructions in order for their quote to be considered “compliant” with this RFQ. Only compliant quotes will be evaluated for award.
All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to nicole.e.ventinilla.civ@health.mil no later than 8:00 am PDT on Tuesday, July 29, 2025. Questions submitted after the specified date and time may not receive a response. Questions, along with
the Government’s responses, will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters.
Electronic Submission of Quotes: Quotations shall be submitted electronically via email to nicole.e.ventinilla.civ@health.mil .
Quoters are instructed to electronically submit their technical and past performance quotation in separate files, formatted in Portable Document Format (PDF) with a .pdf file extension as follows:
- FACTOR 1: Technical Capability:
Service
Ability to meet the statement of work shall be demonstrated by the offeror’s submission of a document that addresses how they will accomplish all applicable objectives, tasks and guidelines. The Quoter shall submit a document, not to exceed two (2) pages, demonstrating the Quoter’s technical capability (including OEM-certification or authorized reseller letter) to perform the required services in accordance with Attachment 1 (Performance Work Statement).
Offerors are cautioned against restating PWS requirements in their proposal, particularly with regard to technical requirements; and must state how all requirements will be met. Statements such as "the offeror understands" and "the offeror shall/can comply", along with reference or industry references does not reflect that the offeror understands the requirements and will likely result in a diminished evaluation rating.
- FACTOR 2: Past Performance:
The Quoter shall use Attachment 2 (Past Performance Questionnaire) to provide completed references for two (2) projects where you have provided RECENT and RELEVANT performance of the same or similar services required in this solicitation within the past three (3) years from the date of issuance of this RFQ. Past performance will be evaluated based on information from references provided and from authorized Government past performance systems and resources, including the Contractor Performance Assessment Rating System (CPARS).
RECENT is defined as services performed within the past three (3) years from the date of issuance of this RFQ. RELEVANT is defined as services the same as or similar to the services specified in the Performance Work Statement (PWS). Past performance information not meeting the above criteria will not be used for evaluation.
Quoters are instructed to electronically submit their pricing quotation in a separate file, formatted in Portable Document Format (PDF) with a .pdf file extension and a spreadsheet file with a .xlsx extension:
- FACTOR 3: Price:
The Quoter shall use Attachment 3 (Quote Sheet) to submit a firm-fixed-price for all contract line item numbers (CLINs) identified. Attachment 3 (Quote Sheet) shall be completed and signed, with acknowledgment of all amendments to the solicitation. No attempt to reformat or remove cells is authorized. Submission of pricing data shall be complete and accurate. Incomplete pricing may result in a Quoter’s quotation being deemed ineligible for award.
- Completed Provisions:
Quoters shall be registered in the System for Award Management (SAM) with the appropriate NAICS code and completed representations and certifications and shall not have any active exclusions listed within SAM. Additionally, the Quoter shall include one (1) copy of the following FAR provision(s) located within this RFQ that shall be completed and included with the quote:
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
LATE SUBMISSIONS MAY NOT BE CONSIDERED.
It is a Quoter’s responsibility, when transmitting its quote electronically, to ensure the quote’s timely delivery by transmitting the quote sufficiently in advance of the time set for receipt of quotes to allow for timely receipt by the Government no later than the date and time stated in this RFQ. Quoters shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. A Quoter risks the late receipt and rejection of a quote where it delays transmitting its quote until the last few minutes before the time set for receipt of quotes. Quotes that are received after the date and time stated in this RFQ will not be considered except at the discretion of the Contracting Officer; the Contracting Officer reserves full discretion to accept any late quotes at any time prior to award if it serves the best interest of the Government.
Quoters are responsible for submitting their quote in the format specified, consistent with requirements stated elsewhere in this RFQ. Quoters are asked to submit only the information required. Files that cannot be opened or are otherwise missing the required content are the responsibility of the Quoters. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award.
Quotations must be received no later than 8:00 am PDT on Tuesday, August 12, 2025.
(End of provision)