Preservation of the Force and Family Hotel Coordinator
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- H92421-23-Q-0005
- Agency
-
US Special Operations Command
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- R499 Support- Professional: Other
- Place of performance
- Charleston, South Carolina, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The contractor is to provide event coordination services for the Preservation of the Force and Family (POTFF) Couples Reconnection Retreat scheduled for 22-24 September 2023 in Charleston, South Carolina. The services include hotel/guest services for 18 rooms, meal and non-alcoholic beverage services, a main conference room with AV support, two childcare training rooms, and childcare services for up to 50 children. The contractor is also responsible for quality control, ensuring all personnel and equipment meet the standards outlined in the contract, and reporting contractor manpower.
List of services/products to be provided:
- Event coordination services
- Hotel/guest services for 18 rooms
- Meal services
- Non-alcoholic beverage services
- Main conference room with AV support
- Two childcare training rooms
- Childcare services for up to 50 children
- Quality control services
- Reporting of contractor manpower.
Notice text
3 versions
Update #3 · Latest ·
UPDATE#2
The solicitation has been posted for this pre-solicitation notice under Notice ID H92421-23-Q-0008.
The projected closing date and time has changed to 13 Sept 223 at 1100am.
The PWS was updated as of 11 Sept 2023 and posted with the solicitaiton notice.
UPDATE#1 (9 Sept 2023) for PRE-SOLICITATION NOTICE FOR H92421-23-Q-0005:
The following items have been updated for this pre-solicitation notice.
1. Update LPTA technical evaluation criteria
2. Remove SAF statement
3. Answer Question submitted from contractor
4. Update PWS as of 8 Sept 2023 (see attached)
1. Update LPTA technical evaluation criteria
The Technical rating will be based on an “Acceptable” / “Unacceptable” basis. The definitions under each factor will be used in evaluating the offeror’s proposal against the technical requirement. The technical factor is met when the Offeror’s proposal clearly demonstrates evidence of the full capability for executing the PWS requirements and meeting the two subfactors below.
Evaluation Criteria
Factor 1: Technical Acceptability (Acceptable/Unacceptable)
Sub Factor 1: Childcare Services Certification (Acceptable/Unacceptable)
Contractor shall provide names and certifications of all childcare employees in accordance with the requirements listed in PWS section 1.5.3 Special Qualifications with the submission of their quote.
Sub Factor 2: Ocean Front and Hotel Verification (Acceptable/Unacceptable)
Contractor shall provide the following in accordance with the PWS. This information may be submitted on the Solicitation 1449, in the body of the email or on company letterhead/quote.
Provide the name and address of the hotel/resort to confirm oceanfront.
Provide the location and distance between child care rooms and conference room? __________
How much time is needed prior to event to accommodate individuals with special dietary needs? (i.e. Vegan, Vegetarian, Gluten Free, Kosher etc) ____________________________________
Provide menu for meals and snacks served for the duration of the event.
Validate the following by initialing next to each statement
Validate the hotel shall accommodate a 1300 hours (1:00 p.m.) checkout time. __________
Valet parking included __________
Fitness center included __________
In-room television, coffee maker, refrigerator; and Wi-Fi access __________
Conference room shall accommodate no less than 40 personnel in accordance with PWS section 5.2 Main Conference/training room with AV Support.
ACCEPTABLE all items listed in Subfactor 1 and 2 ARE provided with the submission of quote.
UNACCEPTABLE all items listed in Subfactor 1 and 2 ARE NOT provided with the submission of quote.
2. The Subject To Availability of Funds (SAF) statement has been removed. This requirement has been funded.
3. Answer Question submitted from contractor
Question: Will you consider a property that is not oceanfront?
Answer: No, in accordance with PWS Part 5 Specific Task, the hotel/resort shall be oceanfront.
4. Update PWS as of 8 Sept 2023 (see attached)
The projected solicitation issue date is 11-12 Sept 2023
The projected Closing/Response date is 15 Sept 2023 at 1000(am) EST
PRE-SOLICITATION NOTICE FOR H92421-23-Q-0005: The 905th Contracting Battalion issues this pre-solicitation notice providing non-personal services for the Preservation of the Force and Family (POTFF) initiative in the vicinity of Charleston, SC.
The Product Service Code (PSC) code for this requirement is R499 – Support Professional - Other
The North American Industry Classification System (NAICS) code for this requirement is 561920 – “Convention and Trade Show Organizers”.
This will be a 100% Small Business Set Aside.
This requirement will be solicited using commercial item procedures in FAR Part 12 and 13. The resultant contract will be a Single Award Firm Fixed Price (FFP), Lowest Price Technically Acceptable (LPTA) evaluation factors in determining the successful offer.
The LPTA evaluation will be based on Berry Amendment Compliance and Mobilization Schedule as listed below.
Evaluation Criteria
Factor 1: Technical Acceptability (Acceptable/Unacceptable)
Sub Factor 1: Childcare Services Certification (Acceptable/Unacceptable)
Contractor shall provide confirmation on company letterhead or body of email that all childcare employees are capable and certified/licensed in accordance with the requirements listed in PWS section 1.5.3 Special Qualifications.
Sub Factor 2: Ocean Front (Acceptable/Unacceptable)
Contractor shall provide name of the hotel and prove location of facilities is ocean front in accordance with the requirements listed in PWS section 1.5.2 Place of Performance.
The posting solicitation date is expected to be on or around 11 SEPT 2023.
AVAILABILITY OF FUNDS
*************************************************************************************
Subject To Availability of Funds
Funds are NOT presently available for this acquisition. No contract award will be made until appropriated funds are made available.
*************************************************************************************
Period of Performance
22-24 Sept 2023
PERFORMANCE ADDRESS
Oceanfront Hotel
Charleston, SC
ATTACHMENTS: The following attachment is included in this Pre-Solicitation notice.
DRAFT_Performance Work Statement (PWS)
QUESTIONS: All questions shall be emailed to all the POC’s listed below no later than 11 Sept 2023 by 1300 EST: Include in the Subject line of the email “Pre-Solicitation # H92421-23-Q-0005 POTFF – Charleston”
If you intend on submitting a quote for the solicitation, please send an email to the POC’s listed below with the following information.
- Company Name
- POC Name
- POC Email Address
- CAGE Code
- UIE number
- Small Business Identifier
Points of Contract (POC’s)
MAJ Christina Bogue - Contracting Specialist (905th Contracting Battalion)
boguecd@socom.mil
Phone: 910-908-9295
MSG Mary Matthews – Contracting Officer (905th Contracting Battalion)
mary.e.matthews.mil@socom.mil
Phone: 910-908-9297
ALTERNATE
MAJ Susana Martinez – Contracting Specialist (905th Contracting Battalion)
susana.martinez.mil@socom.mil
Update #2 ·
UPDATE#1 (9 Sept 2023) for PRE-SOLICITATION NOTICE FOR H92421-23-Q-0005:
The following items have been updated for this pre-solicitation notice.
1. Update LPTA technical evaluation criteria
2. Remove SAF statement
3. Answer Question submitted from contractor
4. Update PWS as of 8 Sept 2023 (see attached)
1. Update LPTA technical evaluation criteria
The Technical rating will be based on an “Acceptable” / “Unacceptable” basis. The definitions under each factor will be used in evaluating the offeror’s proposal against the technical requirement. The technical factor is met when the Offeror’s proposal clearly demonstrates evidence of the full capability for executing the PWS requirements and meeting the two subfactors below.
Evaluation Criteria
Factor 1: Technical Acceptability (Acceptable/Unacceptable)
Sub Factor 1: Childcare Services Certification (Acceptable/Unacceptable)
Contractor shall provide names and certifications of all childcare employees in accordance with the requirements listed in PWS section 1.5.3 Special Qualifications with the submission of their quote.
Sub Factor 2: Ocean Front and Hotel Verification (Acceptable/Unacceptable)
Contractor shall provide the following in accordance with the PWS. This information may be submitted on the Solicitation 1449, in the body of the email or on company letterhead/quote.
Provide the name and address of the hotel/resort to confirm oceanfront.
Provide the location and distance between child care rooms and conference room? __________
How much time is needed prior to event to accommodate individuals with special dietary needs? (i.e. Vegan, Vegetarian, Gluten Free, Kosher etc) ____________________________________
Provide menu for meals and snacks served for the duration of the event.
Validate the following by initialing next to each statement
Validate the hotel shall accommodate a 1300 hours (1:00 p.m.) checkout time. __________
Valet parking included __________
Fitness center included __________
In-room television, coffee maker, refrigerator; and Wi-Fi access __________
Conference room shall accommodate no less than 40 personnel in accordance with PWS section 5.2 Main Conference/training room with AV Support.
ACCEPTABLE all items listed in Subfactor 1 and 2 ARE provided with the submission of quote.
UNACCEPTABLE all items listed in Subfactor 1 and 2 ARE NOT provided with the submission of quote.
2. The Subject To Availability of Funds (SAF) statement has been removed. This requirement has been funded.
3. Answer Question submitted from contractor
Question: Will you consider a property that is not oceanfront?
Answer: No, in accordance with PWS Part 5 Specific Task, the hotel/resort shall be oceanfront.
4. Update PWS as of 8 Sept 2023 (see attached)
The projected solicitation issue date is 11-12 Sept 2023
The projected Closing/Response date is 15 Sept 2023 at 1000(am) EST
PRE-SOLICITATION NOTICE FOR H92421-23-Q-0005: The 905th Contracting Battalion issues this pre-solicitation notice providing non-personal services for the Preservation of the Force and Family (POTFF) initiative in the vicinity of Charleston, SC.
The Product Service Code (PSC) code for this requirement is R499 – Support Professional - Other
The North American Industry Classification System (NAICS) code for this requirement is 561920 – “Convention and Trade Show Organizers”.
This will be a 100% Small Business Set Aside.
This requirement will be solicited using commercial item procedures in FAR Part 12 and 13. The resultant contract will be a Single Award Firm Fixed Price (FFP), Lowest Price Technically Acceptable (LPTA) evaluation factors in determining the successful offer.
The LPTA evaluation will be based on Berry Amendment Compliance and Mobilization Schedule as listed below.
Evaluation Criteria
Factor 1: Technical Acceptability (Acceptable/Unacceptable)
Sub Factor 1: Childcare Services Certification (Acceptable/Unacceptable)
Contractor shall provide confirmation on company letterhead or body of email that all childcare employees are capable and certified/licensed in accordance with the requirements listed in PWS section 1.5.3 Special Qualifications.
Sub Factor 2: Ocean Front (Acceptable/Unacceptable)
Contractor shall provide name of the hotel and prove location of facilities is ocean front in accordance with the requirements listed in PWS section 1.5.2 Place of Performance.
The posting solicitation date is expected to be on or around 11 SEPT 2023.
AVAILABILITY OF FUNDS
*************************************************************************************
Subject To Availability of Funds
Funds are NOT presently available for this acquisition. No contract award will be made until appropriated funds are made available.
*************************************************************************************
Period of Performance
22-24 Sept 2023
PERFORMANCE ADDRESS
Oceanfront Hotel
Charleston, SC
ATTACHMENTS: The following attachment is included in this Pre-Solicitation notice.
DRAFT_Performance Work Statement (PWS)
QUESTIONS: All questions shall be emailed to all the POC’s listed below no later than 11 Sept 2023 by 1300 EST: Include in the Subject line of the email “Pre-Solicitation # H92421-23-Q-0005 POTFF – Charleston”
If you intend on submitting a quote for the solicitation, please send an email to the POC’s listed below with the following information.
- Company Name
- POC Name
- POC Email Address
- CAGE Code
- UIE number
- Small Business Identifier
Points of Contract (POC’s)
MAJ Christina Bogue - Contracting Specialist (905th Contracting Battalion)
boguecd@socom.mil
Phone: 910-908-9295
MSG Mary Matthews – Contracting Officer (905th Contracting Battalion)
mary.e.matthews.mil@socom.mil
Phone: 910-908-9297
ALTERNATE
MAJ Susana Martinez – Contracting Specialist (905th Contracting Battalion)
susana.martinez.mil@socom.mil
Update #1 ·
PRE-SOLICITATION NOTICE FOR H92421-23-Q-0005: The 905th Contracting Battalion issues this pre-solicitation notice providing non-personal services for the Preservation of the Force and Family (POTFF) initiative in the vicinity of Charleston, SC.
The Product Service Code (PSC) code for this requirement is R499 – Support Professional - Other
The North American Industry Classification System (NAICS) code for this requirement is 561920 – “Convention and Trade Show Organizers”.
This will be a 100% Small Business Set Aside.
This requirement will be solicited using commercial item procedures in FAR Part 12 and 13. The resultant contract will be a Single Award Firm Fixed Price (FFP), Lowest Price Technically Acceptable (LPTA) evaluation factors in determining the successful offer.
The LPTA evaluation will be based on Berry Amendment Compliance and Mobilization Schedule as listed below.
Evaluation Criteria
Factor 1: Technical Acceptability (Acceptable/Unacceptable)
Sub Factor 1: Childcare Services Certification (Acceptable/Unacceptable)
Contractor shall provide confirmation on company letterhead or body of email that all childcare employees are capable and certified/licensed in accordance with the requirements listed in PWS section 1.5.3 Special Qualifications.
Sub Factor 2: Ocean Front (Acceptable/Unacceptable)
Contractor shall provide name of the hotel and prove location of facilities is ocean front in accordance with the requirements listed in PWS section 1.5.2 Place of Performance.
The posting solicitation date is expected to be on or around 11 SEPT 2023.
AVAILABILITY OF FUNDS
*************************************************************************************
Subject To Availability of Funds
Funds are NOT presently available for this acquisition. No contract award will be made until appropriated funds are made available.
*************************************************************************************
Period of Performance
22-24 Sept 2023
PERFORMANCE ADDRESS
Oceanfront Hotel
Charleston, SC
ATTACHMENTS: The following attachment is included in this Pre-Solicitation notice.
DRAFT_Performance Work Statement (PWS)
QUESTIONS: All questions shall be emailed to all the POC’s listed below no later than 11 Sept 2023 by 1300 EST: Include in the Subject line of the email “Pre-Solicitation # H92421-23-Q-0005 POTFF – Charleston”
If you intend on submitting a quote for the solicitation, please send an email to the POC’s listed below with the following information.
- Company Name
- POC Name
- POC Email Address
- CAGE Code
- UIE number
- Small Business Identifier
Points of Contract (POC’s)
MAJ Christina Bogue - Contracting Specialist (905th Contracting Battalion)
boguecd@socom.mil
Phone: 910-908-9295
MSG Mary Matthews – Contracting Officer (905th Contracting Battalion)
mary.e.matthews.mil@socom.mil
Phone: 910-908-9297
ALTERNATE
MAJ Susana Martinez – Contracting Specialist (905th Contracting Battalion)
susana.martinez.mil@socom.mil
Files
| File | Type | Posted |
|---|---|---|
| DRAFT_PWS- POTFF (as of 8 SEPT 2023).docx | DOCX document | |
| DRAFT_PWS- TRIBE Couples Enrichment Retreat as of 7 Sept 2023.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Preservation of the Force and Family Hotel Coordinator | Solicitation | |
| This notice | Pre-Solicitation |
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