Prescription Eyeglasses for the Billings Area Indian Health Service (BAIHS) Locations.

The Billings Area Indian Health Service (BAIHS) is seeking quotations for prescription eyeglasses fabrication services to support nine rural optometry clinics across Montana under RFQ 75H709-BAIHS25Q-012. The procurement will establish a Blanket Purchase Agreement for a 12-month base period with four additional 12-month option years, extending through June 30, 2030. The contractor must provide a comprehensive spectacle ordering and payment system capable of handling approximately 8,000 custom eyewear orders annually, including at least 100 different frame styles with specific distribution requirements and various lens options including single vision, bifocal, trifocal, and progressive lenses with multiple materials and treatments. Key requirements include HIPAA-compliant online ordering systems, payment processing platforms, quality control procedures, weekly communication protocols, and annual staff training for optical personnel. The solicitation was issued on May 29, 2025, with quotes originally due on June 12, 2025, though the posted opportunity shows a due date of June 17, 2025.

This procurement is designated as a 100% small business set-aside under NAICS code 339115 (Ophthalmic Goods Manufacturing) with a size standard of 1,000 employees. The current incumbent contractor is Rochester Optical under contract 75H70920D00004, providing context for the existing service relationship. The contract will serve five specific Service Units including Blackfeet, Crow, Fort Belknap, Little Shell, and Northern Cheyenne tribal areas throughout Montana, with an estimated annual volume of 10,500 total frames across various categories and approximately 10,500 lens units. The contractor must process orders within 7-10 business days, provide a one-year warranty on eyeglasses, and maintain established catalog or market pricing that does not exceed their usual customary fees. Performance will be centered in Billings, Montana, with service delivery extending to the various tribal reservations and satellite clinics across the state.