Potable Hot Water Repair Parts

The Department of Agriculture Agricultural Research Service is seeking potable hot water repair parts for the water heater system at the National Bio and Agro-Defense Facility in Manhattan, Kansas through Request for Quotation 1232SA26Q0075. The procurement covers Armstrong steam trap components, tube bundles, and repair kits including gaskets, rebuild kits, and float assemblies necessary to repair and maintain the facility's water heating equipment. Vendors must provide pricing for all listed parts with a delivery requirement of 45 days from order receipt. The government will evaluate quotations using a lowest price technically acceptable approach, assessing submissions based on three key factors: price, technical acceptability through matching part descriptions and models specified in the parts listing, and past performance. All quotations must be submitted electronically to david.reynolds2@usda.gov by January 26, 2026, at 6:30 AM CST, and vendors must maintain a 90-day price hold period on their quotes.

This solicitation is designated as a Total Small Business Set-Aside with a small business size standard of 500 employees, meaning only small business concerns are eligible to compete. No incumbents or current contractors are identified in the solicitation materials. The specific award value or budget range is not disclosed in the available documentation. Vendors must be registered in the System for Award Management and submit required documentation including a transmittal summary letter and fully priced Attachment 2 with their quotations. The government anticipates awarding a firm fixed-price contract to a single vendor offering the best value, with all work to be performed at the National Bio and Agro-Defense Facility located in Manhattan, Kansas.