Polaris UTV FY25
Closed Solicitation Posted
- Solicitation number
- FA302025Q0118
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 336999 All Other Transportation Equipment Manufacturing
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Sheppard AFB, Texas 76311, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force's 82d Contracting Squadron at Sheppard AFB, Texas is procuring a specialized Polaris RANGER Crew XP 1000 Premium UTV in Sunset Red configured for fire and rescue operations. The vehicle must include extensive emergency response accessories such as a full-size fixed glass windshield, custom graphics, deluxe emergency light kit, suspension upgrade, front and rear light bars, winch, headache rack, and various mounting and electrical components specifically designed to accommodate the Fire Department's existing QTAC Skid unit. This is a firm fixed price contract with a performance period of 180 calendar days after award, and quotes must include all pricing for the vehicle, shipping, unloading, and installation services. The government will evaluate offers based on technical capability, price, delivery terms, and past performance. All quotes are due by September 4, 2025 at 10:00 AM Central Standard Time and must remain valid through September 30, 2025.
This procurement is designated as a total set-aside for small business concerns under NAICS code 336999 with a size standard of 1,000 employees. No incumbent contractors are identified in the solicitation documents. While no specific contract value is disclosed, the Brand Name Letter indicates the total requirement is under $250,000. The solicitation specifies procurement of one complete fire and rescue UTV system, with installation of the Fire Department's existing QTAC Skid unit onto the new vehicle platform. Performance will occur at Sheppard AFB, Texas, and the government has noted that funds are not presently available, reserving the right to cancel the solicitation if funding does not materialize.
Notice text
2 versions
Update #2 · Latest ·
***Amendment 1 - Please see Amendment 1 - Questions and Answers
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. No paper copies of the solicitation will be issued. This announcement constitutes the only solicitation; excluding modifications. This solicitation is a Request for Quotes (RFQ) to provide Polaris UTV FY25 at Sheppard AFB, Texas in accordance with the attached Polaris UTV Specifications and Brand Name Letter. The 82d Contracting Squadron of Sheppard AFB, Texas anticipates awarding a single Firm Fixed Price (FFP) contract. Period of Performance is 180 Calendar Days after receipt of award.
*Notice to Offeror(s)/Supplier(s): Please see ATTACHMENT 1 -APPLICABLE CLAUSES
Please see ATTACHMENT 2 -SPECIFICATIONS SHEET for a detailed description and salient characteristics of the commodity sought in this solicitation.
Please see ATTACHMENT 3 -BRAND NAME LETTER.
Quote must include the pricing for shipping, unloading, installation and the commodity sought in this solicitation as this is all part of the requirement. Additionally, ALL QUOTES MUST BE VALID THROUGH 30 SEPTEMBER 2025.
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
The applicable NAICS code is 336999, and the small business size standard is 1,000 Employees. This requirement is a total set aside for small business concerns.
The solicitation number is # FA302025Q0118 and is issued as a Request for Quotation (RFQ). See attached “Combo Polaris UTV FY25” for the RFQ format. All documents including the solicitation, and all amendments to the solicitation are obtainable via this notice. Contractors are strongly cautioned to check this notice periodically for amendments. Technical submission must include specifications for the Polaris UTV FY25 being quoted.
The solicitation will close at 10:00 AM CT on Thursday, 4 September 2025. All quotes must be submitted via email to the Primary and Alternate contacts listed below.
All questions must be submitted by 10:00 AM CT on Monday, 1 August 2025. All questions MUST be submitted in writing to the Primary and Alternate contacts listed below as well.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. No paper copies of the solicitation will be issued. This announcement constitutes the only solicitation; excluding modifications. This solicitation is a Request for Quotes (RFQ) to provide Polaris UTV FY25 at Sheppard AFB, Texas in accordance with the attached Polaris UTV Specifications and Brand Name Letter. The 82d Contracting Squadron of Sheppard AFB, Texas anticipates awarding a single Firm Fixed Price (FFP) contract. Period of Performance is 180 Calendar Days after receipt of award.
*Notice to Offeror(s)/Supplier(s): Please see ATTACHMENT 1 -APPLICABLE CLAUSES
Please see ATTACHMENT 2 -SPECIFICATIONS SHEET for a detailed description and salient characteristics of the commodity sought in this solicitation.
Please see ATTACHMENT 3 -BRAND NAME LETTER.
Quote must include the pricing for shipping, unloading, installation and the commodity sought in this solicitation as this is all part of the requirement. Additionally, ALL QUOTES MUST BE VALID THROUGH 30 SEPTEMBER 2025.
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
The applicable NAICS code is 336999, and the small business size standard is 1,000 Employees. This requirement is a total set aside for small business concerns.
The solicitation number is # FA302025Q0118 and is issued as a Request for Quotation (RFQ). See attached “Combo Polaris UTV FY25” for the RFQ format. All documents including the solicitation, and all amendments to the solicitation are obtainable via this notice. Contractors are strongly cautioned to check this notice periodically for amendments. Technical submission must include specifications for the Polaris UTV FY25 being quoted.
The solicitation will close at 10:00 AM CT on Thursday, 4 September 2025. All quotes must be submitted via email to the Primary and Alternate contacts listed below.
All questions must be submitted by 10:00 AM CT on Monday, 1 August 2025. All questions MUST be submitted in writing to the Primary and Alternate contacts listed below as well.
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