PN: 636-26-306 Replace HVAC Systems Building 6 & 8

The VA Nebraska-Western Iowa Health Care System, Omaha VA Medical Center, is seeking a qualified contractor to replace HVAC systems in Buildings 6 and 8 through the Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 23. The procurement involves replacing an existing R-410A split system in Building 6 with a new R-410A system and installing a new 3-ton mini-split system in the basement mechanical room for cooling, while Building 8 requires replacement of its HVAC unit with a new R-454B system to meet A2L refrigerant requirements. Key contract requirements include compliance with VHA Directive 7715 infection control protocols, OSHA standards, NFPA codes, and ASHRAE standards, with mandatory qualifications including an on-site OSHA Competent Person holding current OSHA 30 certification, licensed journeyman or master electricians, and HVAC technicians with EPA 608 certification and NATE certification or equipment-specific training. The contract will be awarded on a firm-fixed-price basis to the lowest qualified bidder, with no specific evaluation criteria detailed beyond technical compliance with the Statement of Work requirements. Critical deadlines include a mandatory site visit on March 23, 2026, at 10:00 AM CDT, written technical questions due by March 24, 2026, at 2:00 PM CDT, and sealed offer submissions due by March 30, 2026, at 2:00 PM CDT.

This solicitation is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns under NAICS code 238220, with a small business size standard of $19 million, restricting competition to certified SDVOSB construction firms. No incumbent contractor is identified in the solicitation documents, though Controls Services Inc. is noted as the controls contractor. The estimated construction cost range is between $250,000 and $500,000, with the contract period lasting 120 calendar days from the Notice to Proceed and a required kickoff meeting within two business days of that notice. Work in Building 6 must be scheduled after hours to minimize disruption to patient areas, while Building 8 office work can proceed during normal business hours from 0730 to 1600. The project will be performed in Omaha, Nebraska, and successful contractors must furnish performance and payment bonds at 100 percent of the awarded contract amount within ten calendar days of award, along with a 20 percent bid guarantee not exceeding $3,000,000, and must comply with prevailing wage requirements established under Davis-Bacon wage determinations for Douglas County, Nebraska.