Photovoltaic System Preventive Maintenance Services (Base Year Plus Four Option Years)
Closed Solicitation Posted
- Solicitation number
- 19SF2026Q0011
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 111 Crop Production
- Place of performance
- Cape Town Western Cape 7495 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for photovoltaic systems at the U.S. Consulate General Cape Town, South Africa, with quotations due August 12, 2026, at 15:00 SAST. A mandatory pre-quotation conference and site visit will be held August 4, 2026, at 10:00 SAST; vendors must submit attendee and vehicle information by July 29, 2026, to secure access.
Place of performance is Cape Town, South Africa. The Government intends to award a firm-fixed-price contract to the lowest-priced, technically acceptable, responsible offeror for a base year plus four option years. Work scope includes comprehensive preventive maintenance in accordance with IEC62446-1:2016 standards, encompassing annual visual inspections, panel cleaning and infrared testing, DC disconnect inspection and cleaning, inverter maintenance, and emergency service response within 24 hours of notification. The contractor must provide all labor, materials, supervision, tools, and equipment; submit detailed reports and inspection checklists within five business days of each visit; and demonstrate experience with grid-tied photovoltaic systems, microinverter systems, and electrical troubleshooting.
Vendors must submit evidence of five years of relevant past performance references, personnel qualifications and certifications, a detailed work plan and preventive maintenance methodology, a site-specific health and safety plan, sources for replacement parts with lead times, proof of required insurance including Defense Base Act coverage, and current licenses or plans to obtain them within 30 days of award. All quoters must be registered in SAM at time of submission and submit SF-1449, pricing information, representations and certifications, IRS Form W-14, and proof of SAM registration. Value Added Tax is withheld at 2 percent per 26 U.S.C. 5000C unless an exemption is claimed on IRS Form W-14. The NAICS code is 111, Crop Production; PSC is Z1MG, Maintenance of EPG Facilities – Solar.
Notice text
The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0011 for the provision of Photovoltaic System Preventive Maintenance Services. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation.
The complete solicitation package is attached to this notice. Interested vendors are responsible for reviewing the solicitation package in its entirety and complying with all instructions, requirements, and submission procedures contained therein.
A mandatory pre-quotation conference and site visit will be held on Tuesday, August 4, 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit.
Quotations must be submitted electronically to capetown_quotation@state.gov no later than Wednesday, August 12, 2026, at 15:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.
Files
| File | Type | Posted |
|---|---|---|
| Photovaltic Soliciation Package final.docx | DOCX document |
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