PHASE 2 - Geothermal Water System Pump Replacement for Pawnee IHC

The Indian Health Service seeks to procure replacement pumps and associated equipment for the Pawnee Indian Health Center's geothermal HVAC system under solicitation RFQ #246-25-Q-0075. This Phase 2 project involves replacing four pumps located in the facility's mechanical room: three geothermal cooling water system circulation pumps (G1, G2, and G3) and one energy recovery water system pump (R1), along with their electrical motors, base plates, and isolation valves. Contractors must provide factory-assembled pump/motor/coupling units on steel bases that meet the original equipment's gallon per minute and head feet requirements, with Pentair Aurora/WEG assemblies preferred. The evaluation criteria will consider equipment specifications, operations and maintenance capabilities, and past performance. Quotes are due by July 1, 2025, at 3:30 p.m. CST, with the period of performance extending 180 days after contract award.

This procurement is designated as a 100% Buy Indian set-aside, requiring contractors to be Indian Economic Enterprises that maintain Indian ownership throughout the contract performance period. The work must be completed within a single weekend timeframe, from Friday at 4:30 p.m. to Sunday at 4:30 p.m., requiring contractors to handle system shutdown, water/glycol solution management, and system restart procedures. The project is classified under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC code 4520 for Space and Water Heating Equipment. All work will be performed at the Pawnee Indian Health Center located in Pawnee, Oklahoma. The contractor must also provide vibration analysis equipment for balancing the pump systems after installation, and successful offerors must be registered in the System of Award Management (SAM).