PDF Software Suite and Maintenance

The United States Department of Agriculture (USDA) Client Experience Center is procuring a comprehensive PDF Software Suite and Maintenance solution through solicitation number 12314425Q0245. The procurement seeks enterprise-wide licensing for PDF software and related applications to serve approximately 3,500 Field Service Center Agencies across USDA's nationwide network of 15,000 offices, with a maximum estimated requirement of 70,000 licenses. Key contract requirements include providing comprehensive licensing coverage, maintenance support, monthly license inventory reports, quarterly program management reviews, and an online tracking portal for license management. The contract will be awarded using a Lowest Price Technically Acceptable (LPTA) evaluation methodology on a firm fixed price basis as a single-award Delivery Order with Options (DOWO). Critical dates include a deadline for questions by 3:00 PM ET on September 23, 2025, with quotes due by 5:00 PM ET on September 25, 2025, and contract award anticipated on or before September 28, 2025.

This opportunity is specifically set aside for 8(a) Tribal and Alaska Native Corporation vendors only, requiring contractors to be US-based with active SAM.gov registration. While the USDA currently uses Adobe PDF software and all referenced products are Adobe-based, this is structured as a "brand name or equal" solicitation that will consider alternatives to Adobe, with transition costs factored into the LPTA decision. The contract spans a one-year base performance period from September 28, 2025, to September 27, 2026, covering substantial quantities including 70,000 PDF Pro licenses, 1,160 All Apps and Single Apps licenses, and various other software products such as Captivate, FrameMaker, and RoboHelp. The primary place of performance is Fort Collins, Colorado, where the USDA-CEC ordering office is located, though the software will serve USDA agencies nationwide. All PDF editor licenses will be ordered through USDA-CEC and executed bi-annually through contract modifications.