Combined Synopsis-Solicitation for PDF Suite Software .pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

SOLICITATION NO. 12314425Q0245

PDF Suite Software Maintenance

United States Department of Agriculture (USDA) Office of the Chief Information Officer (OCIO)

Client Experience Center (CEC)

(1) Action Code- This is a combined synopsis and solicitation procedure IAW FAR 12.603 for commercial items.

(2) Date: 09/16/2025

(3) Year: 2025

(4) Contracting Office ZIP Code: 80521

(5) Product or Service Code: 7A21

(6) Contracting Office Address: 301 S. Howes St., Suite 321 Fort Collins, CO 80521-2795

(7) Subject: PDF Suite Software Maintenance

(8) Proposed Solicitation Number: 12314425Q0245

(9) Closing Response Date: September 25, 2025

(10) Contact Point or Contracting Officer: Ben Alpers

(11) Contract Award and Solicitation Number: Contract Award to be assigned at time of award.

Solicitation number is 12314425Q0245

(12) Contract Award Dollar Amount: To be negotiated

(13) Line Item Numbers: 0001-0013

(14) Contract Award Date: On or before September 28, 2025

(15) Contractor: Unknown

(16) Description.

i. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. See attached solicitation number 12314425Q0245, which is a Request for Quote (RFQ) and is attached to this combined synopsis/solicitation notification IAW FAR 12.603(b)

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06

iv. The associated North American Industrial Classification System (NAICS) code for this procurement is 541519 -Other Computer Related Services. This requirement is a competitive set-aside for 8(a) Tribal/Alaska Native Corporation (ANC) vendors.

v. The USDA Client Experience Center (CEC) is seeking to procure PDF Suite Software Maintenance. All details can be found in the attached Statement of Work, Requirements List, and SF1449.

Base Year 09/28/2025-09/27/2026

vi. See attached “Attachment 1: Statement of Work” for a description of requirements for these services.

vii. Licenses for PDF Suite Software Maintenance will be coordinated with an OCIO/CEC Contracting Officer’s Representative (COR) within the Period of Performance dates in paragraph (v) above.

viii. FAR Clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5 are referenced in Solicitation 1231425Q0245 as well as other FAR Clauses that applies to the acquisition.

ix. Award will be made to the vendor that is deemed the lowest price technically acceptable to the government in response to Solicitation 12314425Q0245.

x. See below Section 1 for question and quote due dates.

xi. Point of Contract for information regarding this combined synopsis and solicitation is below:

https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6 https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

Contracting Officer: Ben Alpers Phone Number: 970-295-5691 Email: Benjamin.alpers@usda.gov

(17) Place of Contract Performance: Client Experience Center 2150 Center Ave, Fort Collins, CO 80526

(18) Set-aside Status: 8(a) Tribal/ANC

Solicitation Contents:

Section 1: Solicitation Information, Dates, and Deadlines Section 2: Overview of Solicitation Section 3: Submission Instructions Section 4: Award Criteria Section 5: Attachments

Section 1: Solicitation Information, Dates, and Deadlines

1.1 Solicitation Amendment History

Amendment Action Date 0 Solicitation Issued 09/16/2025

1.2 Point(s) of Contact / Contract Administration

Points of Contact: The following points of contact are to be used to communicate with the Government during the delivery order duration. During solicitation through award, the Contracting Officer shall be the primary point of contact:

Contracting Officer (CO):

Name: Ben Alpers Email: Benjamin.alpers@usda.gov Phone: 970-295-5691

1.3 Solicitation Due Date and Delivery

Quotes must be submitted on or prior to 5 pm ET, September 25, 2025. USDA will not accept quotes received by fax or mail. Offerors are to submit quotes electronically via email to the Contracting Officer listed above.

Subject line of the submittal email shall be formatted as follows: PDF Suite Software, RFQ 12314425Q0245, and Vendor Name.

1.4 Questions – Are due 3 pm ET on September 23, 2025. Questions are to be submitted electronically via email to the CO listed above. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective offerors. They will be posted through an amendement to the RFQ on SAM.gov.

Section 2: Overview of Solicitation

2.1 Acquisition Details / Type of Contract

This solicitation is a Request for Quote (RFQ) being issued to SAM.gov.

This is a FAR Subpart 12.603 competitive acquisition.

This acquisition will result in a single open market award.

The order will be Firm Fixed Price contract.

This is an Open Market RFQ

2.2 Period of Performance

Period of Performance for this task order is anticipated to be base period anticipated as follows:

Base Period: 09/28/2025-09/27/2026

Section 3: Quote submittal instructions

Quotes shall be neat, indexed and assembled in an orderly manner. Please try and mirror the requirements document as much as possible so a stated fact or reference may be directly attributed to a requirement. Each volume shall stand alone.

ANY EXCEPTIONS TO THE TERMS AND CONDITIONS OF THIS SOLICITATION PACKAGE SHALL BE

IDENTIFIED ON A SEPARATE PAGE WITHIN THE COVER LETTER SUBMISSION. EXCEPTIONS MAY

DISQUALIFY YOUR SUBMITTAL FOR AWARD CONSIDERATION.

Company must be based out of The United States of America to submit a quote. This will be verified in the vendors SAM.gov registration. If the company is not US based, they will be removed from competition.

Vendor is required to be registered in SAM.gov with an active registration at the time of RFQ closing.

Section 4: Award Criteria

Lowest Priced Technically Acceptable (LPTA) The Government will award one (1) contract from this solicitation. The task order will be awarded based on LPTA. Only offerors that are technically acceptable are eligible for award.

Section 5: Attachments Attachment 1: Statement of Work Attachment 2: Commercial Item Provisions and Contract Clauses Attachment 3: Requirements List