Parts cleaning and maintenance - sole source
Closed Solicitation Posted
- Solicitation number
- SP4703-26-Q-0008
- Agency
-
Defense Logistics Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 562211 Hazardous Waste Treatment and Disposal
- Place of performance
- Mechanicsburg, Pennsylvania 17050, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency (DLA) Weapons Support - VID, Industrial Plant Equipment (IPE) Services Division is procuring parts cleaning and maintenance services for cleaning tanks used in depot-level maintenance operations at its Mechanicsburg, Pennsylvania facility. The contractor must provide periodic cleaning and fluid maintenance for 15 parts cleaning tanks (one 30-gallon tank and fourteen 48-gallon tanks) every 17 weeks using Crystal Clean 142 Mineral Spirits as the approved cleaning solvent, with three annual service cycles per tank. Key requirements include qualified personnel to perform physical inspections, compliance with EPA, DOT, OSHA, and RCRA regulations for waste disposal, and removal of old cleaning fluid with replacement of new solvent. This is a firm fixed-price requirements contract with evaluation based on the contractor's ability to meet the specified Statement of Work requirements and provide compliant service. All vendor inquiries must be submitted by December 3, 2025 (five working days prior to the original closing date), and quotes are due on December 8, 2025, at 3:00 PM EST, with the anticipated contract start date of February 14, 2026.
This solicitation is unrestricted with no set-asides and is designated as a sole-source acquisition with award predetermined to Crystal Clean based on the requirements stated in the Statement of Work and RFQ. The contract structure includes a 12-month base period and two optional 12-month renewal periods, extending potential performance through February 13, 2029. While specific contract value is not disclosed in the solicitation documents, the contract includes firm fixed-price pricing for 30-gallon and 48-gallon tank services performed on a per-unit, per-service, per-year basis, with an additional $2,800 annual allowance for disposal of failed sample drums. All services will be performed at the DLA Aviation IPE Services Division facility in Mechanicsburg, Pennsylvania, during normal business hours excluding federal holidays. The contractor must be registered in the System for Award Management (SAM) prior to award and comply with Department of Labor Service Contract Act Wage Determination #2015-4225 revision 32.
Notice text
4 versions
Update #4 · Latest ·
***AMENDMENT 0003 - 12/3/2025***
This amendment is to do the following:
1) Update all CLIN structures to be more in line with the Statement of Work (SOW).
2) Extend the solicitation close date from December 2, 2025, to December 8, 2025.
***AMENDMENT 0002 - 11/25\6/2025***
This amendment is issued to answer Vendor Questions.
(Please refer to attachments)
***AMENDMENT 0001 - 11/25/2025***
This amendment is issued to do the following:
1) Answer Vendor Questions
2) Provid information for acceptable ID
3) To provide a screenshot of the failed sample that was received on 6/17/2025.
(Please refer to attachments)
Combined Synopsis/Solicitation
---------------------------------------------------------------------------
PARTS CLEANING AND MAINTENANCE - SOLE SOURCE
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are
being requested and a written solicitation will not be issued. The solicitation number SP4703-26-Q-0008 is issued as a Request for Quote (RFQ).
This acquisition will result in a firm fixed price award. The applicable NAICS Code is 562211 with a Business Size Standard of $47,000,000. This solicitation is Unrestricted and a Sole Source requirement. Department of Labor Service Contract Act WD #: 2015-4225 revision 32 applies. This is a firm fixed-price (FFP) Requirements Contract with the period of performance of 12-month base period and two 12-month option periods.
Thus requirementThe mission of Defense Logistics Agency (DLA) Weapons Support – VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA, is to provide depot-level maintenance, rebuild, remanufacture, retrofit, and repair services for industrial machinery. As part of this mission, parts cleaning tanks are used to clean machinery parts. The tanks need to be cleaned and fluid needs to be changed or cleaned periodically throughout the year.
The estimated start date for any contract resulting from this solicitation is February 14, 2026.
Award will be made to Crystal Clean as the requirement stated in the Statement of Work (SOW) and RFQ.
The contractor must be registered in the System for Award Management (SAM) prior to award. If not already registered in SAM, go to System for Award Management (SAM) website www.sam.gov to register prior to submitting your quote.
All inquiries must be submitted 5 working days prior to closing date. Quotes are due on December 2 2025 03:00 PM, EST.
Point of contact for this requirement is Kia J. Milindez at phone (804) 807-2430 and email at Kia.Milindez@dla.mil.
Contracting Office Address:
DLA Contracting Services Office – Richmond 1
6090 Strathmore Road
Richmond, VA 23237
Update #3 ·
***AMENDMENT 0001 - 11/25\6/2025***
This amendment is issued to answer Vendor Questions.
(Please refer to attachments)
***AMENDMENT 0001 - 11/25/2025***
This amendment is issued to answer Vendor Questions, acceptable ID, and provide a screenshot of the failed
sample that was received on 6/17/2025.
(Please refer to attachments)
Combined Synopsis/Solicitation
---------------------------------------------------------------------------
PARTS CLEANING AND MAINTENANCE - SOLE SOURCE
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are
being requested and a written solicitation will not be issued. The solicitation number SP4703-26-Q-0008 is issued as a Request for Quote (RFQ).
This acquisition will result in a firm fixed price award. The applicable NAICS Code is 562211 with a Business Size Standard of $47,000,000. This solicitation is Unrestricted and a Sole Source requirement. Department of Labor Service Contract Act WD #: 2015-4225 revision 32 applies. This is a firm fixed-price (FFP) Requirements Contract with the period of performance of 12-month base period and two 12-month option periods.
Thus requirementThe mission of Defense Logistics Agency (DLA) Weapons Support – VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA, is to provide depot-level maintenance, rebuild, remanufacture, retrofit, and repair services for industrial machinery. As part of this mission, parts cleaning tanks are used to clean machinery parts. The tanks need to be cleaned and fluid needs to be changed or cleaned periodically throughout the year.
The estimated start date for any contract resulting from this solicitation is February 14, 2026.
Award will be made to Crystal Clean as the requirement stated in the Statement of Work (SOW) and RFQ.
The contractor must be registered in the System for Award Management (SAM) prior to award. If not already registered in SAM, go to System for Award Management (SAM) website www.sam.gov to register prior to submitting your quote.
All inquiries must be submitted 5 working days prior to closing date. Quotes are due on December 2 2025 03:00 PM, EST.
Point of contact for this requirement is Kia J. Milindez at phone (804) 807-2430 and email at Kia.Milindez@dla.mil.
Contracting Office Address:
DLA Contracting Services Office – Richmond 1
6090 Strathmore Road
Richmond, VA 23237
Update #2 ·
***AMENDMENT 0001 - 11/25/2025***
This amendment is issued to answer Vendor Questions, acceptable ID, and provide a screenshot of the failed
sample that was received on 6/17/2025.
(Please refer to attachments)
Combined Synopsis/Solicitation
---------------------------------------------------------------------------
PARTS CLEANING AND MAINTENANCE - SOLE SOURCE
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are
being requested and a written solicitation will not be issued. The solicitation number SP4703-26-Q-0008 is issued as a Request for Quote (RFQ).
This acquisition will result in a firm fixed price award. The applicable NAICS Code is 562211 with a Business Size Standard of $47,000,000. This solicitation is Unrestricted and a Sole Source requirement. Department of Labor Service Contract Act WD #: 2015-4225 revision 32 applies. This is a firm fixed-price (FFP) Requirements Contract with the period of performance of 12-month base period and two 12-month option periods.
Thus requirementThe mission of Defense Logistics Agency (DLA) Weapons Support – VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA, is to provide depot-level maintenance, rebuild, remanufacture, retrofit, and repair services for industrial machinery. As part of this mission, parts cleaning tanks are used to clean machinery parts. The tanks need to be cleaned and fluid needs to be changed or cleaned periodically throughout the year.
The estimated start date for any contract resulting from this solicitation is February 14, 2026.
Award will be made to Crystal Clean as the requirement stated in the Statement of Work (SOW) and RFQ.
The contractor must be registered in the System for Award Management (SAM) prior to award. If not already registered in SAM, go to System for Award Management (SAM) website www.sam.gov to register prior to submitting your quote.
All inquiries must be submitted 5 working days prior to closing date. Quotes are due on December 2 2025 03:00 PM, EST.
Point of contact for this requirement is Kia J. Milindez at phone (804) 807-2430 and email at Kia.Milindez@dla.mil.
Contracting Office Address:
DLA Contracting Services Office – Richmond 1
6090 Strathmore Road
Richmond, VA 23237
Update #1 ·
Combined Synopsis/Solicitation
---------------------------------------------------------------------------
PARTS CLEANING AND MAINTENANCE - SOLE SOURCE
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are
being requested and a written solicitation will not be issued. The solicitation number SP4703-26-Q-0008 is issued as a Request for Quote (RFQ).
This acquisition will result in a firm fixed price award. The applicable NAICS Code is 562211 with a Business Size Standard of $47,000,000. This solicitation is Unrestricted and a Sole Source requirement. Department of Labor Service Contract Act WD #: 2015-4225 revision 32 applies. This is a firm fixed-price (FFP) Requirements Contract with the period of performance of 12-month base period and two 12-month option periods.
Thus requirementThe mission of Defense Logistics Agency (DLA) Weapons Support – VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA, is to provide depot-level maintenance, rebuild, remanufacture, retrofit, and repair services for industrial machinery. As part of this mission, parts cleaning tanks are used to clean machinery parts. The tanks need to be cleaned and fluid needs to be changed or cleaned periodically throughout the year.
The estimated start date for any contract resulting from this solicitation is February 14, 2026.
Award will be made to Crystal Clean as the requirement stated in the Statement of Work (SOW) and RFQ.
The contractor must be registered in the System for Award Management (SAM) prior to award. If not already registered in SAM, go to System for Award Management (SAM) website www.sam.gov to register prior to submitting your quote.
All inquiries must be submitted 5 working days prior to closing date. Quotes are due on December 2 2025 03:00 PM, EST.
Point of contact for this requirement is Kia J. Milindez at phone (804) 807-2430 and email at Kia.Milindez@dla.mil.
Contracting Office Address:
DLA Contracting Services Office – Richmond 1
6090 Strathmore Road
Richmond, VA 23237
Files
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