FY26_SOW-Parts Cleaning and Maintenance.pdf

Defense Logistics Agency

Defense Logistics Agency (DLA) Weapons Support –

VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA

STATEMENT OF WORK (SOW)

Parts Cleaning and Maintenance

1 October 2025

STATEMENT OF WORK

1. SCOPE:

The mission of Defense Logistics Agency (DLA) Weapons Support – VID, Industrial Plant Equipment (IPE) Services Division at Mechanicsburg, PA, is to provide depot-level maintenance, rebuild, remanufacture, retrofit, and repair services for industrial machinery. As part of this mission, parts cleaning tanks are used to clean machinery parts. The tanks need to be cleaned and fluid needs to be changed or cleaned periodically throughout the year.

2. TECHNICAL REQUIREMENTS:

The objective of this SOW is to outline the procurement of services to maintain cleaning tanks. Labor/services to the listed below Government owned tanks.

Unit Size Unit (Gallons) Material Removed Building

1 each IT-30™ 30 Cleaning Fluid 404 (North End) 14 each IT-48™ 48 Cleaning Fluid 404 and 505

The contractor will perform the following tasks between servicing functions:

Task 1 - The contractor shall use qualified personnel with working knowledge of equipment required to perform physical inspection and conduct of periodic maintenance of a machine and clean/replace fluid.

Task 2 – The contractor will provide necessary labor and service to service the tanks every 17 weeks

Task 3 – Overages: Any additional work that needs to be performed that is above and beyond the work described in this SOW needs to be approved, in advance, by Ryan Beecher or other designated Government Official.

3. DELIVERABLES:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform all tasks defined shown in the table of paragraph two (2) of this SOW.

The Contractor shall obtain, at its own expense, all necessary licenses, certifications, and/or permits as well as comply with any and all applicable Federal, State, Local and Municipal laws, codes, ordinances, and regulations that pertain to the recycling effort, handling, transportation and disposal of all identifiable hazardous and non-hazardous wastes during the life of this contract. All hazardous wastes, as defined in 40 CFR Part 261.3, shall be handled in accordance with the local, State and Federal, Hazardous Waste Management regulations. Upon completion of each service, the contractor will complete and provide the appropriate manifest, which states type of material(s) removed and number of gallons, to Program Office Representative for Naval Support Activity (NSA)

Mechanicsburg Environmental Department (NSA Mech EV) representative for signature. For non-hazardous waste, a manifest or bill of landing will be accepted by the NSA Mech EV Department. For hazardous waste, only a Uniform Hazardous waste manifest (EPA Form 5700-22) and the continuation sheet (EPA Form 8700-22A) will be accepted by the NAS Mech EV Department.

The Contractor shall provide Environmental Protection and Recovery Systems during the life of the contract.

Those systems and/or equipment shall include, but are not limited to, any materials such as bags, barrels, containers, rags, absorbent materials, etc. The Contractor assumes responsibility and all liabilities for hazardous waste and waste by-products, and shall comply with all Environmental Protection Agency (EPA), Department of Transportation (DOT), and Occupational Safety and Health Administration (OSHA) regulations, and any other federal, state, local, and all host activity environmental control policies and regulations. Upon completion of service (at least one-time per year), the contractor will provide a copy of non-hazardous waste profile (required by RCRA Regulation 40 CFR Part 279), to the Program Office Representative. The contractor will provide all sample results for hazardous or non-hazardous waste, manifest, bill of landing or any documentation requested by Program Office Representative pertaining to this contract.

The contractor shall use Crystal Clean 142 Mineral Spirits, as this is an approved clean fluid by the Naval Supply Systems Command (NAVSUP) and NSA Mech EV Department.

4. CONTRACTOR EXPERTISE:

Contractor must be knowledgeable with EPA, DOT, OSHA, and RCRA Regulations 40 CFR Part 261.3 for the disposal/recycling of solid wastes.

5. PERFORMANCE:

The contractor will comply with the site-specific regulations while visiting or performing work on a government facility.

Period of Performance: February 14, 2026 – February 13, 2027 (Subject to minimum change) Option year one – February 14, 2027 – February 13, 2028 (If exercised) Option year two – February 14, 2028 – February 13, 2029 (If exercised)

Place of Performance: Work is to be accomplished for DLA Weapons Support – VID in buildings as shown in the table of paragraph two (2) of this SOW.

DLA Weapons Support – VID IPE Services Division 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

Hours of Work: All services will be performed during normal business hours between 6:00 a.m. and 4:30 p.m.

EST, Monday through Friday, excluding Federal Holidays. 48-hour response time for emergency service calls.

The contractor is not required to provide services on the eleven (11) Federal Holidays observed at DLA as follows:

New Year's Day (January 1st), Martin Luther King's Birthday (Third Monday in January), President' Day (Third Monday in February), Memorial Day (Last Monday in May), Juneteenth (June 19th), Independence Day (July 4th), Labor Day (First Monday in September), Columbus Day (Second Monday in October), Veteran's Day (November 11th), Thanksgiving Day (Fourth Thursday in November), Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the contractor is not required to provide services. Adverse Weather Information number is 1- 888-427-6001.

6. GOVERNMENT FURNISHED PROPERTY, FACILITIES, and SERVICES:

The Government shall provide access to units to facilitate material removal.

7. SECURITY REQUIREMENTS:

Upon Award, the Contractor shall notify the Program Office Representative immediately in writing with the full name, social security number, date of birth, and place of birth of all employees assigned to work on the contract. The Program Office Representative will provide the contractor with all required Naval Support Activity (NSA) Mechanicsburg security paperwork (SECNAV5512). The Program Office Representative will forward the security paperwork to the NSA Pass and ID Office Representative for a criminal background check. The NSA Pass and ID Office Representative will verify the information and notify the Program Office Representative as soon as possible if the contractor is cleared to perform services on behalf of the government.

The provisions outlined above apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract. Waivers will not be granted under any circumstances.

DLA retains the right to request removal of Contractor personnel, regardless of prior clearance status, whose actions, while assigned to this contract, clearly conflict with the interest of the government. The reason for removal shall be fully documented in writing by the Contracting Officer. When and if such removal occurs, the Contractor shall within five (5) working days assign qualified personnel to any vacancy(s) thus created.

8. INVOICE AND BILLING:

The requirements of a proper invoice are subject to FAR 52.232-25 Prompt Payment.

(a) Invoices for goods received or services rendered under this contract shall be submitted electronically through Wide Area Work Flow (WAWF). Hard copy invoices cannot be accepted.

The contractor’s failure to include the necessary information will result in invoices being rejected.

(b) Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

(c) The following WAWF invoice routing table is provided:

WAWF Invoice Type Invoice 2-in-1 Contract Number TBD Issuing Office DODAAC SP4703 Admin Office DODAAC SP4703 Inspector DODAAC SE3100 Service Acceptor DODAAC SE3100 Ship to /Extension

DCAA Office DODAAC N/A Paying Office DODAAC SL4701

(d) After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618- 5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil.

(b) Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil.

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overv iew/vendor_information.

9. POINTS-OF-CONTACT (POCS):

CONTRACTING OFFICER

Name: Kia Milindez Comm. Phone: (804) 279-4903 Fax: (804) 279- ADD TEXT Email: Kia.Milindez@dla.mil DLA Contracting Services Office (Richmond) 6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACT SPECIALIST

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Fax: (804) 279- ADD TEXT Email: ADD TEXT DLA Contracting Services Office (Richmond)

ATTN: ADD TEXT

6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Management Richmond COR point of contact is:

Name: Ryan Beecher Comm. Phone: 614-693-0913 Cell Phone:717-713-0686 Email: Ryan.Beecher@dla.mil DLA Weapons Support –VID at Mechanicsburg 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR)

The Installation Management Richmond COTR point of contact is:

Name: Wayne Stoner Comm. Phone: 614-693-0954 Cell Phone:717-448-2196 Email: Wayne.Stoner@dla.mil DLA Weapons Support –VID at Mechanicsburg 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

DLA Weapons Support – VID at Mechanicsburg, PA, Program Office Representative POC for Invoicing (WAWF) and SOW issues is:

PROJECT MANAGER (PM)

Name: Ryan Beecher DLA Weapons Support -VID

Address: 5450 Carlisle Pike Mechanicsburg, PA 17050-2411 Comm. Phone: 614-693-0913 Cell Phone: 717-713-0686

Email: Ryan.Beecher@dla.mil