Partial Discharge Monitoring System Parts
Closed Solicitation Posted
- Solicitation number
- 379028
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334513 Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables
- Place of performance
- Batavia, Illinois 60510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy's Fermi National Accelerator Laboratory (Fermilab), operating through Fermi Forward Discovery Group (FFDG), is issuing a Request for Quote for Qualitrol Partial Discharge Monitoring (PDM) System Spare Parts under NAICS Code 334513. The procurement seeks two specific components: Window Port Assembly & Cover (UNC) Part # AE02988 in a quantity of 9 units, and IC44 FLANGE (UNC) Part # AE02918 in a quantity of 9 units. This is a single award, all-or-none commercial procurement with a Firm Fixed Price contract type, meaning the government will award to a single offeror whose proposal conforms to requirements and is most advantageous to the government. Evaluation will be based on criteria stated within the solicitation, though specific weighting or scoring methodology is not detailed in the notice. Responses must be submitted in writing no later than 4:00 p.m. Central Standard Time on April 10, 2026, with required documentation including a completed RFQ page with pricing, a Subcontractor Annual Representations & Certifications form, and a Proposal Certifications form (PUR-466). The government reserves the right to conduct this procurement on a limited competition basis rather than full and open competition.
This procurement is not designated as a set-aside for any particular business category. No incumbent contractor is identified in the solicitation notice. No specific award value or budget range is provided in the available documentation. All equipment must be delivered F.O.B. to Fermilab in Batavia, Illinois 60510, with freight prepaid by the contractor. Responses will be evaluated for vendor responsibility, compliance with export control and certification requirements, and conformance to solicitation specifications. Interested vendors should direct technical or contractual questions to Cathleen E. Stadler, Procurement Specialist, at 630-840-2763 or cstadler@fnal.gov, and all contractual work will be performed in support of a Department of Energy prime contract.
Notice text
Request for Quote | brand name or item specifications equal to
Fermi Forward Discovery Group (FFDG) FOR FERMILAB has a requirement for Qualitrol Partial Discharge Monitoring (PDM) System Spare Parts
NAICS Code for this procurement is 334513
Fermi Forward Discovery Group (FFDG) Strategic Commercial Purchasing located in Batavia, Illinois issuing a Request for Quote (RFQ) for a commercial, single award contract to. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Fermi Forward Discovery Group (FFDG) intends to award Firm Fixed Price (FFP) contract. This is an all-or-non requirement, and the government will award a single purchase order to the offeror responsible whose offer conforms to the requirements as stated in the solicitation and is most advantageous to the Government based on the criteria listed within this solicitation.
- Window Port Assembly & Cover (UNC) Part # AE02988 QTY 9
- IC44 FLANGE (UNC) Part # AE02918 QTY 9
Oral communications are not acceptable in response to this notice.
Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 4/10/2026.Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A decision by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.
- FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).
The following Representations must be completed and returned with your proposal.
- SARC – Subcontractor Annual Reps & Certs
- PUR-466 – Proposal Certifications
The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.
All contractual questions shall be directed to:
Cathleen E. Stadler
Procurement Specialist
630-840-2763
cstadler@fnal.gov
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