PR 379028 Partial Discharge Monitoring System Parts.pdf
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- Partial Discharge Monitoring System Parts
- Solicitation number
- 379028
About this file
This is a Request for Proposal (RFP) issued by Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science. The RFP number is 379028, with quotations closing on April 10, 2026, at 4:00 p.m. Central Standard Time. The procurement seeks Qualitrol Partial Discharge Monitoring (PDM) System Spare Parts under NAICS Code 334513, specifically: (1) Window Port Assembly & Cover (UNC) Part # AE02988, quantity 9, and (2) IC44 FLANGE (UNC) Part # AE02918, quantity 9. This is a single award, all-or-none commercial procurement with a Firm Fixed Price contract type. All equipment must be delivered F.O.B. Fermilab, Batavia, Illinois 60510, with freight prepaid.
Interested vendors must submit written responses including a completed RFP page with pricing, a SARC (Subcontractor Annual Reps & Certs) form, and a PUR-466 (Proposal Certifications) form. The solicitation will be governed by FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025), available at https://procurement.fnal.gov/terms-conditions/. Award will be made to the responsible offeror whose proposal conforms to requirements and is most advantageous to the Government. The procurement is not limited to full and open competition; the Government reserves the right to conduct this as a limited competition based on responses received. All contractual questions should be directed to Cathleen E. Stadler, Procurement Specialist, at 630-840-2763 or cstadler@fnal.gov. The materials resulting from this quote are for work under a prime contract (TBD) with the U.S. Department of Energy.
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Other files
| File | Type | Posted |
|---|---|---|
| PUR-466_Proposal Certifications_r5_10.14.25.pdf | ||
| SARC_Subcontractor Annual RepsCerts Rev 8.pdf |
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Fermi National Accelerator Laboratory
Procurement Department
Finance Section 630.840.2763 cstadler@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Research Alliance, LLC for the U.S. Department of Energy Office of Science
REQUEST FOR PROPOSAL
Date: 27 MAR 2026
Request for Proposal #: RFP- 379028
Quotations Close:
10 APR 2026
4pm CT
ITEM QTY DESCRIPTION PRICE DEL. DATE
mailto:fermilab@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
Request for Quote | brand name or item specifications equal to
Fermi Forward Discovery Group (FFDG) FOR FERMILAB has a requirement for Qualitrol Partial Discharge Monitoring (PDM) System Spare Parts
NAICS Code for this procurement is 334513
Fermi Forward Discovery Group (FFDG) Strategic Commercial Purchasing located in Batavia, Illinois issuing a Request for Quote (RFQ) for a commercial, single award contract to. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
Fermi Forward Discovery Group (FFDG) intends to award Firm Fixed Price (FFP) contract. This is an all-or-non requirement, and the government will award a single purchase order to the offeror responsible whose offer conforms to the requirements as stated in the solicitation and is most advantageous to the Government based on the criteria listed within this solicitation.
1) Window Port Assembly & Cover (UNC) Part # AE02988 QTY 9
2) IC44 FLANGE (UNC) Part # AE02918 QTY 9
Oral communications are not acceptable in response to this notice.
Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 4/10/2026. Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A decision by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.
• FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site.
They are PDF Format and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).
The following Representations must be completed and returned with your proposal.
• SARC – Subcontractor Annual Reps & Certs
• PUR-466 – Proposal Certifications
The RFP response shall include a completed RFP page include a price, with a completed SARC and
PUR-466.
All contractual questions shall be directed to:
Cathleen E. Stadler Procurement Specialist 630-840-2763 cstadler@fnal.gov
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.
COMPANY NAME__________________________
ADDRESS_______________________________
TERMS_____________FOB________________
SUBMITTED BY:__________________________
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS
QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT
NO. TBD WITH THE UNITED STATES DEPARTMENT OF
ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS
SHOULD BE SO INDICATED.
DATE SUBMITTED: ________________________
Cathleen E. Stadler Procurement Specialist https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:cstadler@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
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