PacsScan Software Upgrade

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is soliciting quotes for a PacsScan Software Upgrade at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The procurement seeks 25 single-user licenses for PacsSCAN software (Part# PER9006) from Hyland Software Inc., specifically designed for mammography use with Windows 11 compliance capabilities, and includes a one-year software warranty per license. The software will enable the Radiology Department to scan paper orders into the Radiology PACS system in DICOM format, allowing radiologists to review patient examination information more effectively. Award will be based on a comparative evaluation using Simplified Acquisition Procedures, with the Contracting Officer selecting the quote most favorable to the Government. Interested offerors must submit their pricing quotes and delivery schedules via email to Lonnelle.jones@va.gov by 4:00 PM EST on Friday, August 8, 2025, and must include a statement accepting the solicitation's terms and conditions either without modifications or with specified exceptions.

This procurement is designated as a Total Small Business set-aside under NAICS code 513210 with a small business size standard of $47.0 million. Market research identified Hyland Software as the original equipment manufacturer, with limited vendor options including only one Service-Disabled Veteran-Owned Small Business on SEWP and two small business vendors capable of meeting the full requirement. The procurement value falls under the Simplified Acquisition Threshold of $250,000, making it a simplified acquisition procedure. The contract requires delivery of exactly 25 software licenses, with the VA determining that maintaining consistency with existing PACSgear hardware and software already established in the department is critical to avoid care standard inconsistencies and additional training costs. Performance will take place at the Richard L. Roudebush VA Medical Center in Indianapolis, IN 46202, with the solicitation following Federal Acquisition Circular #2025-04 dated May 12, 2025.