RFQ-Q0772_PACSscan.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* PacsScan Software Upgrade

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 46240

SOLICITATION NUMBER* 36C25025Q0772

RESPONSE DATE/TIME/ZONE 08-08-2025 4pm EASTERN TIME, NEW YORK, USA

ARCHIVE 3 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 7A21

NAICS CODE* 513210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

POINT OF CONTACT*

Contract Specialist Lonnelle Jones lonnelle.jones@va.gov 371-988-1545

PLACE OF PERFORMANCE

ADDRESS Richard L. Roudebush VA Medical Center 1481 W. 10th ST.

Indianapolis, IN 46202

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL http://www.va.gov URL DESCRIPTION Department of VA AGENCY CONTACT’S EMAIL ADDRESS lonnelle.jones@va.gov EMAIL DESCRIPTION email

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ, and the solicitation number is 36C25025Q0772. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #2025-04 (May 12, 2025).

The associated North American Industrial Classification System (NAICS) code for this procurement is 513210 (Software Publishers), with a small business size standard of $47.0 Million. The FSC/PSC is 7A21 (IT and TELECOM – Business Application Software (Perpetual License Software).

The Richard L. Roudebush VA Medical Center, Indianapolis IN, FOB destination, is seeking the procurement, delivery, and installation of a Brand Name only item (s). Manufacturer: Hyland Software Inc. Supply necessary materials and/or parts for PacsSCAN single user license (25 total) per the attached requirements.

All interested offerors shall provide quotes for the following:

Requirements:

Necessary supplies are:

Item # Part# Description Qty 1 PER9006 PacsSCAN software (download) with single user license (Does Mammo), includes one year software warranty per license

Note: Justification attached.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

(SEPT 2023)

FAR 52.212-2, “Evaluation – Commercial Products and Commercial Services” (NOV 2021)FAR

FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (MAY 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance

Effective Date: 03/15/2023 Revision: 01 with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

52.204-7, “System for Award Management” (NOV 2024)

FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Service or Equipment” (NOV 2021)

FAR 52.204-26, “Covered Telecommunications Equipment or Services-Representation” (OCT 2020)

FAR 52.204-29, “Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures” (DEC 2023)

FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN 2008)

VAAR 852.273-70, “Late Offers” (NOV 2021)

(End of Addendum to FAR 52.212-1)

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)

FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

FAR 52.204-25, “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” (NOV 2021)

VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

VAAR 852.208-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors – Orders or PBAs” (JAN 2023)

Effective Date: 03/15/2023 Revision: 01

VAAR 852.208-71, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factor Commitments – Orders and BPAs” (JAN 2023)

VAR 852.211-70, “Equipment Operation and Maintenance Manuals” (NOV 2018)

VAAR 852.211-72, “Technical Industry Standards” (NOV 2018)

VAAR 852.212-71, “Grey Market and Counterfeit Items” (Feb 2023)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Responses should contain your best terms and conditions.

All quoters shall submit the following: Pricing quote and estimated schedule for delivery and set-up.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received via email not later than 4:00PM EST on Friday, August 8, 2025, to Lonnelle.jones@va.gov. No submission received after the above-mentioned date and time will be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below by 4:00PM EST on Thursday, August 7, 2025. Responses will be posted by 11:00AM EST on Friday, August 8, 2025. No telephone calls will be accepted.

Point of Contact Lonnelle Jones, Email: Lonnelle.jones@va.gov