SSJ_RFQ_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID#: 583-25-4-997-0205

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-25-AP-4057

1. Contracting Activity: Department of Veterans Affairs, NCO10, Richard L. Roudebush VA Medical

Center, Indianapolis IN, submitted 2237 #583-25-4-997-0205 PacsScan Sofware Upgrade.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

PacsSCAN single user license (25 total) upgrade is required by the Richard L. Roudebush VA Medical Center Radiology Department. New PacsSCAN licenses are required for Windows 11 compliance.

Currently, the facility scans paper orders into the Radiology PACS system in DICOM format so they can be reviewed as an image by the Radiologist reviewing the Radiology study. This process ensures correct patient being examined, current history, and study information is available.

Necessary supplies are:

Item # Part# Description Qty 1 PER9006 PacsSCAN software (download) with single user license 25 (Does Mammo), includes one year software warranty per license

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: PACSgear hardware and software are already established within the Radiology Department. Technologist scans paperwork in Radiology PACS system to be viewable with the exam images. The Radiologist then can view the paperwork to assist with a more accurate diagnosis. HTM adds the PACSgear updated license to PC’s with current licenses. There’s only one source capable of providing the supplies or services required. Selecting any other brand would create inconsistency in the standard of care, reliability in function, require new training, and cost prohibitive.

4. Description of market research conducted and results or statement why it was not conducted:

DSBS queried using NAICS 513210 and keywords “PacsScan Licenses” for SD/VOSB’s with 0 vendors found. VetCert query by same NAICS with 287 results. Review of GSA Advantage, and NAC garnered zero results. Hyland Software, Inc., (OEM), large business, confirmed one capable SD/VOSB on SEWP, and two small business vendors on the open market capable of meeting the full requirement.

Requested items were not found by any other vendor. OEM confirmed devices are proprietary. The VA Rule of Two cannot be met. However, the SBA Rule of Two could be satisfied. Product is not on the NMR Class Waiver List. Will compete small business quotes for a small business set-aside, open market. Price is fair and reasonable.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID#: 583-25-4-997-0205

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date