PA-AEIF Summit Hotel accommodations and conference space
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19TS8026Q0016
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Tunis 1053 Tunisia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting quotations for hotel accommodations and conference space for a three-day forum at the American Embassy Tunis scheduled February 3–5, 2027, with quotations due September 24, 2026, at 10:00 AM. The procurement is designated for Women-Owned Small Business (WOSB).
Place of performance is Tunis, Tunisia. The scope requires 30 single rooms for four nights and 20 single rooms for three nights, all with full board (breakfast, lunch, and dinner); one main conference room with capacity for 80 participants, round tables, audio/visual equipment, Wi-Fi, and technical support; three to five breakout rooms with hybrid conferencing capability; two daily coffee breaks for 80 participants across three days; a reception for 80 participants on February 5 with hors d'oeuvres, non-alcoholic beverages, and service staff; on-site parking; and daily setup, resetting, and cleaning of meeting spaces. The forum is expected to host approximately 80 participants, with 50 requiring accommodations. Lunch will not be provided to non-lodging participants; offerors should quote per-person pricing for 15–30 meal vouchers as optional. The February 5 reception should be quoted as a lump-sum price. Optional pricing for breakout rooms and hybrid capability should be shown separately from base pricing.
Award will be made to the lowest priced, acceptable, responsible offeror based on firm fixed pricing. Foreign contractors must submit IRS Form W-14 for tax withholding compliance. Offerors must be registered in SAM with a UEI number prior to submission, provide past performance references, project manager information, and evidence of business establishment in Tunisia or plans to establish within 30 days of award. The U.S. Embassy's host-government VAT exemption applies to services; however, local tourist occupancy taxes must be included in quoted prices. Amendment P00001, effective September 20, 2026, incorporated Questions and Answers without extending the due date. The NAICS code is 721110, Hotels (except Casino Hotels) and Motels.
Notice text
Enclosed is a Request for Quotations (RFQ) for Hotel Services including rental of conference and meeting rooms and accommodation services for 03 days for an event that will be held from February 3 to February 5, 2027
If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 24, 2026, at 10am No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your Proposal must be submitted in a sealed envelope marked "Proposal Enclosed for 19TS8026Q0016 Hotel Services February 3-5, 2027”
Autumn Muller
American Embassy Tunis
Les Berges Du Lac
1053 Tunis
Tunisia
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5: “The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;”]
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19TS8026Q0016_QAs.docx | DOCX document | |
| SF-30 19TS8026Q0016.pdf | ||
| 19TS8026Q0016 _Cover Letter.pdf | ||
| SF1449- 19TS8026Q0016.pdf | ||
| 19TS8026Q0016_Solicitation.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| PA-AEIF Summit Hotel accommodations and conference space | Award Notice | |
| This notice | Solicitation | |
| PA-AEIF Summit Hotel accommodations and conference space | Pre-Solicitation |
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