Overseas Elevator Maintenance - Sources Sought

This is a Sources Sought Notification (SSN), as defined in FAR 15.201(e). This Sources Sought Notice is for market research purposes only. This is not a solicitation, nor is it a request for proposals, proposal abstracts, or quotations and does not commit the Government to issue a solicitation, make an award, or reimburse respondents for any costs associated with responding to this notice. The Government will treat each response submitted in confidence.

The U.S. Department of State (DOS), Overseas Buildings Operation’s (OBO) Office of Special Projects Coordination is seeking interested elevator maintenance contractors to participate in a full and open competition, multiple award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to support diplomatic facilities abroad.

Interested contractors must possess at the time of proposal submission a U.S. Government Top Secret Facility Clearance and provide Top Secret cleared Qualified Elevator Technicians for the duration of the project. Mechanics/technicians and apprentices must provide credentials substantiating qualifications through the International Union of Elevator Constructors or equivalent accrediting agency. Mechanics/technicians must have a minimum of 5 years’ experience and be willing and capable of long-term deployments overseas. Interested contractors must possess (at the time of receipt of proposals) a Defense Counterintelligence Security Agency (DCSA) Top Secret Facility Clearance issued in accordance with the National Industrial Security Program Operating Manual (NISPOM) and provide Top Secret Cleared Qualified Elevator Technicians for the duration of each task order issued under the IDIQ contract. The contract term will be for a one-year base period from the date of contract award, with four (4) one-year option periods. The proposal due date is estimated to be in Spring 2025.

The U.S. Department of State anticipates awarding at least two indefinite delivery-quantity contracts under this potential solicitation. Contractors will be asked to provide both part time and full-time staff stationed at US Diplomatic facilities abroad to perform maintenance, repair, testing and modernization of vertical transportation equipment. Interested contractors should submit relative information that demonstrates a history of maintaining equipment in a safe and reliable manner.  Eligible contractors must demonstrate an ability to support devices made by all OEM and third-party suppliers including the procurement of spare parts and technical support. Small business concerns are encouraged to participate.

Interested parties should respond to this advertisement indicating their interest in participating in the upcoming solicitation.  Please include information regarding your existing USG issued security clearances, to include your Commercial and Government Entity Code (CAGE), your qualifications and experience in other already completed are active contracts for elevator maintenance services.  

This Source Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice.

Regardless of the information obtained from this notice, the Government reserves all rights in any future acquisition process for this requirement. Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted.

No proprietary, classified, confidential, or sensitive information should be included in any response to this Sources Sought Notice. Responses are due by 3:00 p.m. EDT on Thursday, September 12, 2024.  Inquiries and responses should be directed to Gloria Paul at paulg2@state.gov.