Outdoor walk in freezer for the tnarng

The Tennessee Army National Guard (TNARNG) Purchasing and Contracting office for United States Property and Fiscal Office (USPFO) TN located at 3041 Sidco Drive, Nashville TN 37204 is issuing a Request for Quote (RFQ) for a commercial, single award contract.  This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart  12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The North American Industry Classification System (NAICS) code for this requirement is 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a size standard of 1,250 number of employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 with an effective date 05/22/2024. This solicitation is set-aside in totality to Small Business entities IAW FAR 19.502.The Government intends to award a Firm Fixed Price contract.

Requirement Summary

The Tennessee Army National Guard’s Volunteer Training Site-Catoosa, (located in Tunnel Hill, GA), requires the replacement of one (1) Outdoor Walk In Freezer. This requirement involves the removal and disposal of the existing unit as well as the installation of the new unit. Item descriptions, quantities and units of measure are provided in Table 1: Line Items of this combined synopsis/solicitation. Please also see all corresponding attachments for additional details regarding the requirement.

Requirement: Supply

Free On Board (FOB): Destination

After Receipt of Order (ARO): 30 Calendar Days or less from Date of Award Preferred

Shipping Information

Tennessee Army National Guard
Volunteer Training Site-Catoosa
ATTN: SFC Amanda Bailey
43 Pistol Range Rd.
Tunnel Hill, GA 30755

Attachments: 
Combined Synopsis Solicitation Document
Salient Characteristics
Frequently Asked Questions (relevant to the acquisition)

The following clauses are applicable to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52-212-2 Evaluation Commercial Items, FAR 52-212-3, Online Reps and Certifications, FAR 52.212-4 Contract Terms and Conditions-Commercial Items and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018
52.204-13 System for Award Management Maintenance OCT 2018
52.204-16 Commercial and Government Entity Code Reporting AUG 2020
52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities. JUL 2018
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. NOV 2021 52.204-26 Covered Telecommunications Equipment or Services—Representation OCT 2020
52.204-27 Prohibition on a ByteDance Covered Application JUN 2023
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015
52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services MAY 2022
52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013
52.233-4  Applicable Law for Breach of Contract Claim OCT 2004
252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013
252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 
252.204-7003 Control Of Government Personnel Work Product APR 1992 
252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016 
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DEC 2019
252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016 
252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation DEC 2019
252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation MAY 2021
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2021
252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022
252.204-7024 Notice on the Use of the Supplier Performance Risk System  MAR 2023
252.211-7003 Item Unique Identification and Valuation MAR 2022 
252.225-7001 Buy American and Balance of Payments Program  JUN 2022
252.225-7048 Export-Controlled Items JUN 2013
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation JUN 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region JUN 2023
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7010 Levies on Contract Payments DEC 2006
252.244-7000 Subcontracts for Commercial Items JAN 2021

*Additional clauses and provisions that apply to this solicitation and are required to be provided in full text are annotated in the attached solicitation document*

Instructions

The provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and is included in full text within this combined synopsis/solicitation.

Offers are due into this office no later than 27 August 2024 at 10:00 AM Central Standard Time. Questions are due into this office no later than 23 August 2024 at 10:00 AM Central Standard Time. Submit offers and questions via email to the point of contact referencing this solicitation, Justin McQueen at justin.t.mcqueen.mil@army.mil.

POTENTIAL OFFERORS MUST INCLUDE THE SOLICITATION ID, W912L724Q1606, IN THE SUBJECT LINE OF ALL ELECTRONIC COMMUNICATIONS.

Vendor must submit offer on time via email to justin.t.mcqueen.mil@army.mil. Please refer to Evaluation factors for more information regarding evaluation of offers.

When submitting a quote, vendor must include with their quote the following information:

1. A completed copy, or a screen shot of completed Reps and Certs from SAM.gov, of the provision at 52.212-3, Offeror Representations and Certifications -Commercial Products and Commercial Services must be included.
2. Unique Entity Identifier
3. Tax Identification Number
4. CAGE Code Number
5. Delivery Schedule must be included
6. Descriptive literature, (or clear reference to furnished descriptive data), containing the following: item brand name/s, item part and/or model numbers, country/place of manufacture, item photos for reference, warranty information (reference 52.246-17 included below) and any other pertinent information
7. POC Information
    

Quotes must be itemized to coincide with the table provided below.

LINE ITEM          QUANTITY          UNIT          DESCRIPTION

0001                     1.00                     EACH         Outdoor Walk-In Freezer
0002                     1.00                     EACH         Disposal and Installation 

Salient Characteristics for Walk In Freezer

 Key Features (at a minimum):

•Outdoor Walk In Freezer measuring at least 7.75' x 13.5' x 7.5'

•minimum temperature required -10 degrees Fahrenheit

•Digital thermometer

•interior and exterior wall panels made from 26 gauge or better corrosion resistant steel or galvalume

•4" thick foamed in place polyurethane or extruded polystyrene insulation

•Smooth aluminum floor•Floor panels must have minimum R-28 rating 

•Floor panel must have allowable stationary load of 600 pounds per sq. ft when placed on concrete slab

•Self closing door

•Deadbolt locking handle on door or independent padlock feature

•Inside safety release to prevent becoming stuck inside the walk in

•Minimum door size: 34" x 76" flush mounted with sweep and magnetic gaskets

•Interior Lighting

•Interior Shelving

•Exterior Ramp

•minimum 18 months parts and labor warranty

•minimum 5 year compressor warranty
 

Disposal and Installation Requirements:

Contractor's responsibility for labor, materials, and equipment. Unless otherwise specifically noted, the Contractor shall provide and pay for all labor, materials, equipment, and machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and installation of components provided. This shall include:

• Removal and disposal of one (1) existing freezer
• Any repairs needed to concrete pad under existing unit after removal
• Uncrating and assembly of new unit at original location
• Electrical wiring from walk-in to new compressor unit
• Compressor unit must be installed behind the walk in unit and not on top
• New safety switch
• Charging of new system with coolant
• Start-up and testing of new unit

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical – To be considered for award process, vendor must submit offer on time. The following sub-factors are considered in this buy: (1) offers must meet or exceed the salient characteristics specified in this solicitation. (2) Vendor must clearly identify the item by:  Brand Name, if any; and Part number or model number; country or place of manufacture; include descriptive literature or a clear reference to furnished descriptive data or other pertinent information available to the Contracting Officer. Include also pictures for reference. (3) Must be active in SAM; (4) delivery schedule; (5) warranty information (reference 52.246-17).

(ii) Price- All charges must be inclusive including shipping and freight if any.

(iii) Past Performance. Within 3 years Past performances. The Government will use FAPIIS/CPARS for Past Performance evaluation(s). No Past Performance will be judged as neutral.

Technical and past performance, when combined, are approximately equal to cost or price.

(b) Options. (Not Applicable) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.   

(End of provision)