Outdoor Event Tent Rental Services

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 5, seeks outdoor event tent rental services for the Winter Haven Homeless Stand-down event at Washington DC VA Medical Center, with proposals due October 26, 2026. This is a total small business set-aside.

Place of performance is Washington, DC 20422. The contract period runs November 6–8, 2026. The Statement of Work requires delivery and installation of two 20' x 60' tents with back and sidewalls, tables, chairs, royal blue linens, lighting, food warmers, heaters, generators, one regular and one ADA-compliant portable restroom, handwashing stations, barber chairs and tables, and coat racks with hangers. Delivery and installation occur November 6, 2026; pickup and cleanup occur November 8, 2026, during 8:00 AM to 4:00 PM duty hours. The contractor is responsible for all labor, materials, equipment, transportation, supervision, field measurements, quality control, property protection, and final cleanliness. Coordination with the Government's Program Manager is required.

A mandatory site walk-through is scheduled for October 22, 2026, from 11:30 AM to 1:00 PM at 50 Irving Street NW, Washington, DC 20422; David Mosley is the point of contact (202-763-5040). Written inquiries are due by October 22, 2026, at 5:00 PM EST to jameel.gordon@va.gov.

The budgeted amount is $19 million. Pricing must be submitted as unit prices for three line items: tent and event rental package, portable restroom and handwash package, and event management and coordination services. Evaluation uses Lowest Price Technically Acceptable based on Technical Capability, Pricing, and Past Performance. Offerors must demonstrate a minimum of three years of relevant experience via Contractor Performance Assessment Reporting System records or a completed Past Performance Questionnaire. Service Contract Act prevailing wage rates apply under Wage Determination 2015-4281. Proposals must be submitted via email only; late submissions and phone calls will not be accepted. The NAICS code is 532289, All Other Consumer Goods Rental; PSC is W099, Lease Or Rental Of Equipment—Miscellaneous.