Organization of the Freedom 250 C5+1 U. S. Government Alumni Summit
Closed Solicitation Posted
- Solicitation number
- 19KG1026Q0008
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Bishkek 72000 Kyrgyzstan
- Points of contact
-
- Elizabeth Larkin larkineh@state.gov +996312597000
- Procurement Office bishkekgsoprocurement@state.gov +996312597000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks organization and logistical support for the Freedom 250 C5+1 U.S. Government Alumni Summit, with quotations due September 16, 2026, at 5:00 pm UTC+06 and questions due September 8, 2026, at 12:00 pm UTC+06. The procurement is an RFQ for a purchase order with no set-aside.
Place of performance is Bishkek, Kyrgyzstan. The summit is scheduled for November 20–23, 2026, with approximately 85 participants including 70 U.S. Government exchange alumni from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, and Uzbekistan, plus experts and Embassy staff. The contractor must begin work immediately upon contract execution.
Required deliverables include round-trip economy-class airfare for approximately 59 international participants, visa support for Turkmen alumni, airport and local transportation, hotel accommodation in single-occupancy rooms with breakfast (55 international alumni for 3 nights, 4 international experts for up to 2 nights, 7 local alumni for 3 nights), professional conference venue with breakout rooms and technical equipment, meals and catering for approximately 85 participants including lunches, coffee breaks, dinners, and a gala dinner, five international expert speakers representing five thematic tracks (STEM, Entrepreneurship, AI, Regional Security, and Culture/Sports/Creative Industries), a Master of Ceremonies with assistant, a project concept development trainer, a Monitoring and Evaluation Specialist, professional photography and videography services with social media content production, seven working groups to develop seven project concepts, site visits to the National Historical Museum and American companies, and promotional materials including branded t-shirts, bags, water bottles, name tags, notepads, and certificates for 70 participants per detailed specifications.
The contract period extends up to 12 months. The NAICS code is 711320, Promoters of Performing Arts, Sports, and Similar Events without Facilities. SAM registration with UEI number is required prior to proposal submission. Price must be fixed for 30 days following bid acceptance, with payment terms Net 30 via Electronic Funds Transfer.
Notice text
The US Embassy Bishkek has a requirement for a contractor to provide service of Organization of the Freedom 250 C5+1 U.S. Government Alumni Summit. You are invited to submit a quotation.
In order for a quotation to be considered, you must complete and submit the following:
- Volume 1 – Pricing
- Volume 2 - Technical Requirements
*(see page 2 of the solicitation)
The Embassy plans to award a purchase order. You are encouraged to make your quotation competitive. The RFQ does not commit the U.S Embassy to make any award. The Embassy may cancel this RFQ.
Question submission deadline: September 8, 2026 12:00 pm UTC+06
Offer due date: September 16, 2026, 5:00 pm UTC+06.
Your questions and quotation must be submitted electronically to BishkekGSOProcurement@state.gov not later than above deadlines.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Elizabeth Larkin
Contracting Officer
Enclosure:
19KG1026Q0008 - Solicitation Doc
19KG1026Q0008 - ATTACHMENT 1
19KG1026Q0008 - ATTACHMENT 2
Files
| File | Type | Posted |
|---|---|---|
| 19KG1026Q0008 - Q and A.pdf | ||
| 19KG1026Q0008 - Solicitation Doc.pdf | ||
| 19KG1026Q0008 - ATTACHMENT 1.pdf | ||
| 19KG1026Q0008 - ATTACHMENT 2..pdf |
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